Request for Office Space Relocation

Request for Office Space Relocation

When to use this form:

For safety purposes, moves must be approved in advance. This form will need to be submitted by the requesting department head as soon as possible.
New Departments that currently do not have office spaces.
If your current location will not accommodate for staff growth.
Use this form when a budget string has been identified for the move costs.
Other communication with the moves committee can be entered on this form as a request. For example a suggestion or comment as a request.

**Please note all moves incur a cost. Your department will be responsible for any associated fees. Cost will vary depending on the type of move and if any necessary configuration changes in the new location.

All requests will be forwarded to the department supervisor for approval prior to consideration by the committee.

**Please note not all requests will meet the desired timeline for completion. Requests are reviewed bi-weekly and some requests may require additional information.

When not to use this form:

If your request is to modify your existing office space submit a work order at ppopservices.sandi.net or call 858-627-7250

To order furniture please submit your request using the Request for Used Furniture, Request for Furniture Transfer, and Equipment Transfer Document

Furniture catalog with pictures.

Date*

Site/Department*

Select or enter value

Contact Name*

Contact Email*

Current Location*

Select or enter value

Other*

Budget Resource*

Your request will not be processed unless a valid budget source is listed for any cost incurred by the move. This must be a 32 digit number. Please submit using the following format:

xxxx-xxxxx-xx-xxxx-xxxx-xxxx-xxxxx-xxxx

Room Number(s)*

Supervisor Name*

Supervisor Email*

Desired Location*

Select or enter value

Other Location*

Is the new desired location currently occupied?*

Select

By whom?

Do you need a drawing of the new location layout?

Number of electrical/data outlets, restrooms, signage, parking, individual offices, cubicles, public access, reception area?

Select

Requested Date for Relocation*

How long will the department need to move?

This includes gathering and boxing materials for the new location.

Justification for Relocation*

Examples: New Department, Staff Growth, Safety Related

Number of FTE's moving?*

Will the entire department move?*

Select

Will you need furniture*

Select

Can repurposed furniture be used*

A budget may need to be provided for new furniture.

Select

Type of furniture needed*

Select all that apply.

Select or enter value

Will there be building modifications?*

Please note that building modifications will extend relocation timeline.

Select all that apply.

Select

Select type of building modifications*

Select

Renovations to exit the current location?

Will any renovations be required to exit the current location?

Select

Will moving company support be required?*

Select

File Upload

Please upload a list of all employees to be assigned to the new location, and any relevant communication or files.

Drag and drop files here or

Send me a copy of my responses

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