Treasurer's Report

Due within 90 Days of the Conclusion of Fundraising Activity


Thank you for supporting Seattle Children's. We appreciate you taking the time to organize the financial information from your event(s) or project(s) and serving as an officer in your guild. Please submit all proceeds and financial information to the Guild Association within 90 days of your event.


Helpful Resources:


• Guild Resources and Tools

• Guild Association Resource Guide


Important Notes:


• Do not mail cash

• Attach copies of event advertising or promotion such as invitations (including electronic), auction brochures, posters and website address if applicable.

• Your donors may be eligible for a matching gift through their employer. For questions about matching gifts, please contact: giftprocessing@seattlechildrens.org

• Please follow up with unpaid attendees and only report donations and sales paid in full.

• Donors who make payments directly to the Guild Association MUST be excluded from donor lists.


Please complete all applicable sections of the Treasurer's Report within 90 days after your event(s) or project(s). Please use a separate report for each event and attach additional pages or spreadsheets where necessary. Include all the information requested. Please also attach a copy of your invitation, flyer, and/or brochure for each event or project.


If you prefer to have this form in a PDF format, please click here.


If you have any questions when completing the report, please contact the Guild Association at (206) 987-6928 or guildassociation@seattlechildrens.org.

Please provide your guild's full name.

Phone

1. Financial Summary:

35% or less is the recommended standard

%
If your guild is supporting an area other than your guild's special interest fund, please indicate here:*
If your guild would like to become a Research Champion with a $2500 gift to research, please indicate here:*

2. Event Admission Tickets

3. Did your guild conduct a raffle?*

If yes, please complete a Raffle Report

4. Did your guild pay a service/rental vendor $600 or more?*

(e.g. Caterer, Auctioneer, Graphic Designer, Printer, Entertainer, MC, Event Coordinator, Web Designer, Equipment or Venue Rental)


If yes, please obtain a completed Form W-9 from the vendor and submit at the end of this form.

Please list the name of vendor(s), type of service(s) or rental(s), amount(s) paid:

Leave blank if not applicable

For #5-8, please attach Excel spreadsheet(s) to the end of this form.

5. Sponsors:*

Please attach a list of all cash sponsors of your event. This list should detail: Name, mailing address, gross sponsorship amount, fair market value of goods and services provided (e.g. event tickets) and net sponsorship amount (gross sponsorship less goods and services

provided).

6. Cash Donors:*

Please attach a list of all individual donors who made cash donations (e.g. Raise the Paddle). Only list donors who are paid in full. This list should detail: Name, mailing address, dollar amount (include donations collected before and after the event). Do not include donations sent directly to the Guild Association.

7. Auction Information:*

Please attach a list that details: Description of auction item, fair market

value, amount paid, overage portion, name and mailing address of buyer.

8. In-Kind Donors*

Please attach a list of all in-kind donors to your event who donated goods (e.g. auction items, raffle prizes, food and beverages, etc.). This list should detail: Name, address, description of in-kind donation, and fair market value.

9. Raffle Information*

If you had a raffle, please complete a Raffle Report and attach a completed W-9 form for each winner of a prize valued at $600 or more.

(For any additional notes or information that did not have a field on this form)

Please attached all required information.

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