R&D Funds Pre-Approval

R&D Funds Pre-Approval

R&D funds are intended to provide you access to additional resources for supporting your research or skills as a professional.

Guidelines for use of your R&D funds can be found HERE.

Remember: Once the purchase is made you must submit the Expense Submission Form with accompanying receipts and justification. This step should be completed within 14 days of the purchase. For travel purchases, this step must be completed within 14 days of your travel return date.

Fellow Name (Last, First)*

Email*

Stanford ID # (8-digits)*

Type of Expense*

Travel

Other

Event*

Location*

Travel Start Date*

Travel End Date*

Item*

Vendor*

If the vendor is amazon, please include the amazon link here

Cost*

Intended Purchase Date

Please itemize all travel costs you expect to incur:*

Provide a bulleted list that itemizes each amount by type (registration fee, airfare, lodging, car rental, other transportation). Please do not include meal costs in this list.

Will you incur other allowable expenses during this travel?*

Please refer to https://fingate.stanford.edu/business-travel-expenses/other-business-expenses#anchor-17911 for other common reimbursable expenses.

Yes

Other Expenses Amount*

Please list the expected cost for your entire trip:*

E.g. $1,200.00

*Does not include meal costs

Do you want to use Accelerator funds to cover any meal costs you might incur?*

This would only apply to meals not provided by the conference.

Select or enter value

Please provide a simple justification for this funding request, including answers to each of the questions below.*

3-6 sentences, explaining:

Who will be involved in the activity or expense?

What activity will be performed or item purchased?

When will the activity occur (date or dates)?

Where will the activity take place?

Why will the activity be done, and how will it benefit Stanford? For example, how will this further your training or research goals?

All Questions Must Be Answered!!

Payment Method*

You can choose more than one option, especially if you plan to use Accelerator and personal funds to pay.

Select

What is your availability to meet in person to finalize the purchase?

The use of the PCard and TCard requires meeting in person. Providing a general window of time that works for you can help us plan ahead.

Please provide any relevant documentation that would be helpful in considering this request.

E.g., certified travel form (required for any travel requiring reimbursement), conference/meeting agenda, etc.

Drag and drop files here or

Did you or will you seek alternate sources of funding for this purchase/travel? If so, please describe.

This question is meant to help us understand funding needs and will not be used to evaluate your request.

I understand that written approval is required prior to incurring any expenses.*

Send me a copy of my responses

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