Minors on Campus - Program Registration

The University of New Mexico is committed to the safety of all members of its community. UNM has a particular concern for potentially vulnerable populations, including Minors, who may require special consideration and attention. UNM has enacted University Administrative Policy UAP 2205: Minors on Campus, which establishes general standards for minors participating in University Programs and visiting University workplaces and classrooms. All Program Leaders of University Programs must fill out this registration form and adhere to the requirements set forth in UAP 2205. Below is important information to help understand some of the terms used by the policy and this form. In addition, External Organizations will have some additional requirements, as laid out below.


A “University Program” means an activity for minors (1) operated or sponsored by a University department, college, or school, (2) during which the University assumes responsibility for the care and custody of the minors.



“University Program” does not mean:


  • Activities in which minors are supervised by parents, guardians, chaperones, or third parties
  • Kindergarten through 12th grade groups visiting campus as members of campus tours
  • Patrons of educational or entertainment events or activities, such as at Popejoy or the Duck Pond
  • Human subjects research involving minors conducted under the oversight of an institutional review board
  • Recruitment activities in large group setting


**Under UAP 2205, Minors are not allowed in high-risk or hazardous areas as defined by the supervisor or instructor. For the purpose of safety and protection of privacy, activities and programs involving the following will not be permitted by HSC under UAP 2205:


  • Unaccompanied work in wet lab
  • Access to wet labs after normal business hours or weekends
  • Work with animals
  • BSL-2 or BSL-3 research work
  • Observation of clinical patients or research participants in clinical trials.


https://research.unm.edu/sites/default/files/minors_in_hazardous_areas_guidelines.pdf


“Program leader” means the person primarily responsible for the management, oversight, and implementation of a University program for minors.


“Authorized adults” means individuals who are responsible for the care and custody of, or who might have unsupervised interactions with, minors in University programs.


“External Organizations” means a third-party vendor or other non-University organization or individual that uses University facilities to conduct a program or activity with minors pursuant to an approved contract with the University.


  • Establish a contractual relationship with the University for the use of facilities or resources;
  • Identify a contact person or agent who will coordinate with the University;
  • Ensure that their staff has undergone background checks that, at a minimum, comply with Section 4.2; and
  • Provide evidence of one-million dollars ($1,000,000) of general liability insurance coverage that lists “the University of New Mexico” as an additional insured party. This insurance may be purchased through the State Risk Management Department's Tenant Users' Liability Insurance Program.


Provide evidence of one-million dollars ($1,000,000) of general liability insurance coverage that lists “the University of New Mexico” as an additional insured party. This insurance may be purchased through the UNM Risk Services website and follow the instructions.

 

** BEFORE FILLING OUT THIS FORM, READ INFORMATION TO THE LEFT IN FULL AND LINKED FAQs **

 
 

SPONSOR INFORMATION

 

*UNM Department is any department under the legal University of New Mexico legal structure which includes Central Campus, North Campus (Health Sciences Center, UNM Hospitals, School of Medicine, UNM Comprehensive Cancer Center, etc.), and any Branch Campus (UNM Valencia, UNM Gallup, UNM HS Rio Rancho, etc.)

 

Provide the name of the UNM department hosting this event.

 

The person primarily responsible for the management, oversight, and implementation of a University program for minors.

 
 
 

Provide name and phone number for the person available to contact on-site while the program/event is being held. If same as Program Leader, mark NA.

 
 

PROGRAM/ACTIVITY DETAILS

 
 
 

Describe the buildings and/or facilities within the location where the program/activity will be held (i.e. Johnson Gym, Johnson Field, Student Union Building, etc.)

 

How often does this program reoccur?

 

Will the program be held overnight?

 
 

Describe what the program/activity entails.

 
 
 
 
 

PARTICIPANT INFORMATION

 
 

Select all that apply.

 
 

Will the program include a water activity?

 

I acknowledge that our program meets all the required elements outlined in UPA 2205: Minors on Campus Policy including the need for authorized adults, required ratio of adults to minors, training, and background checks.

 

REQUIRED DOCUMENTS

The following documents need to be completed by and provided to the Program Leader and made available for review:


(Required for ALL)

  • Background Checks: The Program Leader and all Authorized Adults must fill out the linked form below, select Package C, and return the form to bcrequests@unm.edu. It is the responsibility of the above listed Program Leader to ensure that background checks for all Authorized Adults of a University Program are completed prior to the start date of the program.


https://app.smartsheet.com/b/form/43b3680e8d1f4bcf9c206b54458af899


(Required if sponsor is third-party)

  • Sponsor Contract
  • Liability Insurance


(Required if transporting minors)

  • Transportation Plan
  • Transportation Insurance


(Required if water activity is planned and no current UNM water safety rules are in place)

  • Water Safety Plan