KSM Student Club and Section Reimbursement Form

Required Approvals:

  1. Approval from Student Life
  2. Event Planning Pre-Approval Form (linked) submitted and approved
  3. Email approval for purchase of materials
  4. Approval (email or screenshot of Slack) from the club treasurer(s)/section leader(s)that states "Approved" + which club funds to charge (KSA, General, Corporate or Gift)

Estimated Processing Time

Please note that it can take 3 - 4 weeks for the reimbursement to be processed/approved and for a payment to be issued via NUQuickPay or paper check.

Member Information

Temporary workers, TAships, etc.

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Payment Details

Payment Method*

Please select how you prefer to be reimbursed.

NUQuickPay Credentials

NUQuickPay Eligibility Requirements:


    Individual has:

  • U.S. based bank
  • U.S. mailing address



If eligible, enter the email address linked to your Zelle registered bank account below:

Enter the email address LINKED to your Zelle registered bank account.

Phone numbers are not accepted.

Mailing Address

REQUIRED regardless of which payment method option chosen.

Street Address


Example: 1234 Clark Street

Unit or Apartment #


If not applicable, enter N/A

Pick Up Check from Student Life Office Suite 1391

Reimbursement Details

Tax

  • Tax is only reimbursed for
  • dine-in food expenses (no pick up, carry out or delivery)
  • amusement tax


Spending Limit

  • $70/person including tax and tip

           

Email or screenshot of Slack approval must be uploaded

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Which club account to charge?*

If the reimbursement is approved by the club treasurer/section leader(s)...

Upload an email or screenshot of slack from the club treasurer/section leader:

  1. Approving the reimbursement
  2. Stating which club fund(s) to charge (KSA, General, Corporate or Gift)


Required for processing.

If you are the club treasurer/section leader...

Upload an approval (email/slack) from the club president (or similar officer/section leader) approving the request.


Required to maintain internal club control.

If the reimbursement is split between multiple clubs/sections...

Upload an approval (email/slack) from EACH club treasurer/section leader

  1. Approving the reimbursement
  2. Stating which club fund(s) to charge (KSA, General, Corporate or Gift)


Required for processing.

If reimbursement is NOT approved by the club treasurer/section leader...

This cannot be processed. Club treasurer/section leader approval is required.

Upload Receipts, Approvals, etc.

Upload the following:

  • Itemized receipts/invoices
  • FILES WITH HEIC FORMATS ARE NOT ACCEPTED. They do not open.
  • Screenshot of bank transaction
  • if payment method and proof of payment are missing from the receipt/invoice
  • club treasurer/section leader approval
  • email or screenshot of slack message
  • Student Life Approval
  • Event Approval Form or email approval of materials purchase
Drag and drop files here or

Comments?

Next Steps:

Kellogg Finance will review the submission and follow up with:

  • any questions
  • next steps to set up individual for payment
  • a Visitor's Expense Report for review and signature

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