Event Planning Pre-Approval Form

READ FIRST:

The individual submitting this request must be the Person of Contact (POC) for this event. Please submit this event pre-approval form at least three weeks before the event date for ALL events for which you plan to use club funds.

Please view event approvals and rules HERE.

Quick Notes:

The spending cap is $65/pp for all
If alcohol is served, the event cannot exceed 5 hours, and food must be provided. A signed alcohol rider and COI must also be in place.
For lunch time or evening events taking place in The Global Hub, your room confirmation in RES will serve as your event approval. You do not need to fill out this form for events inside the Global Hub unless it involves contracted services such as DJs, photographers, etc.

NOTE: The approval time can take up to 4 weeks if the vendor is NOT pre-contracted. Payment will follow only after the vendor has been contracted and approved. The final payment is net 30.

Please get in touch with Student Life for further questions or inquiries.

Your Club/Organization Details

Name of event POC*

POC Kellogg Email*

Select or enter value

Club/Organization*

Select

Can't Find My Organization?

Enter your organization's name if unlisted above

Event Information

Event Name*

Who Will Your Event Reach?*

Select

Event Date*

Event Length*

Events with alcohol may be no longer than 5 hours.

Select

Event Start and End Time*

Number of Attendees Expected*

Cost per Person*

PLEASE NOTE: Cost may not exceed $65 per person.

Ticket Sales*

Which platform are you using to sale tickets for this event?

Select

How Will Your Club be Paying?*

Select or enter value

If "Other" Provide Details, Otherwise "N/A"*

Pre-Contracted Vendor Information

If you are using a pre-contracted vendor, please fill in ALL three fields below, if not then select #N/A and move to next section. Even if pre-contracted, EACH specific event hosted requires its own contract

Vendor Name*

Select or enter value

Will Alcohol be Present at this Event?*

If alcohol is being consumed, FOOD MUST BE PURCHASED.

Select or enter value

Does the Vendor Require Any Contracts?*

Has the vendor requested that you sign any documents, or will they require a document to be signed? DO NOT SIGN YOURSELF!

Select or enter value

Non-Precontracted Vendor Information

If you are using a non-precontracted vendor, please fill in ALL three fields below, if not then select #N/A and enter information in previous section. Student Life team will contact you about required documentation.

NOTE: If the vendor is not pre-contracted, the approval time can take an additional three weeks or more.

New Vendor Name*

New Vendor Contact Name or N/A*

New Vendor Contact Email or N/A*

New Venue Contact Phone Number or N/A

Does the New Vendor Sell Alcohol?*

Select or enter value

Events Best Practices Guidebook

Please review the Events Guidebook & Resources for

Events Best Practices HERE.

If you have any issues accessing that file, please email studentlife@kellogg.northwestern.edu or sean.winks@kellogg.northwestern.edu

Best Practices Acknowledgement

As the student lead / POC for this event, I acknowledge that I have read, reviewed, and will consider to the best of my ability the contents of the Events Best Practices document above.

Notes and Attachments

Notes*

File Attachments

If vendor has already provided documents, attach here

Drag and drop files here or

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