Local Public Agency Certification Program Application - Section C: Project Delivery Process

Project Delivery Process

The California Department of Transportation (Caltrans) through Stewardship and Oversight Agreement with FHWA, has the flexibility to allow local public agencies (LPAs) to administer transportation projects through the Federal-aid process. However, Caltrans is ultimately responsible and must assure local compliance with all Federal and State laws. The Local Public Agency Certification Qualification Form is for the LPA to demonstrate it meets the qualifications to successfully administer a federal-aid project. This form needs to be updated when there is a change in key personnel or as determined by the DLAE.


The LPA shall designate an LPA Certification Program Liaison and a Person in Responsible Charge. The Program Liaison shall serve as a Quality Control Coordinator for all federal-aid project submittals and a primary point of contact for the LPA. The designated Person in Responsible Charge is responsible for the project and must be a full-time employee of the LPA; and he/she accepts the responsibilities of the Person in Responsible Charge outlined in the Local Assistance Procedures Manual (LAPM) https://dot.ca.gov/-/media/dot-media/programs/local-assistance/documents/lapm/ch02.pdf


Submittal Requirements: LPA is required to complete the following four forms to apply for Certification:


  1. Certification Training
  2. Project Delivery History
  3. Project Delivery Process (current form)
  4. Civil Rights


LPA must recertify every 3 years. Once an LPA is certified, Project Delivery History, Project Delivery Process, and Civil Rights will only be updated if there are changes.


The LPA must have established and documented practices in accordance with the Local Assistance Procedures Manual (LAPM) for each of the following administration responsibilities. The LPA must identify the LPA staff member(s), along with contact information, responsible for the management of each process. If using its own process, the LPA will need to provide documented, written processes to the DLAE. *Note: An agreement, evaluation form, checklist, bid package, etc. do not constitute a documented process. These are supplemental items that help establish whether the documented process was followed and should not be submitted as a process.

Numeric identifier for each local agency or administering agency (assigned by the Division of Local Assistance)

Select or enter value
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Provide name of LPA Certification Program Liaison/Quality Control Coordinator

Provide e-mail address for LPA Certification Program Liaison/Quality Control Coordinator

Provide phone number for LPA Certification Program Liaison/Quality Control Coordinator

Identify the LPA staff member(s) and contact information

Attach policy and invoicing procedures in file upload section

Identify the LPA staff member(s) and contact information

Attach process and templates in file upload section

Attach copy of resolution or equivalent in file upload section

Chapter 10 Consultant Selection (ca.gov)

Identify the LPA staff member(s) and contact information

Attach process in file upload section

Identify the LPA staff member(s) and contact information

*Note: Due to the National Environmental Policy Act (NEPA) Assignment, all LPA projects with Federal funds must follow the Environmental Process described in the LAPM. The link to the manual can be found below. Please work with your District LPA personnel through the process.

Identify the LPA staff member(s) and contact information

Attach process and templates in file upload section

Identify the LPA staff member(s) and contact information

*Note: At this time, all LPA projects with Federal funds must follow Right-of-Way Design and Acquisition Process described in the LAPM. The link to the manuals can be found below. Please work with your District LPA personnel through the process.

Identify the LPA staff member(s) and contact information

*Note: At this time, all LPA projects with Federal funds must follow Utility Relocation Process in the LAPM. The link to the manuals can be found below. Please work with your District LPA personnel through the process.

Identify the LPA staff member(s) and contact information

Identify the LPA staff member(s) and contact information

Note: Templates are available on the Office of Local Program's website, which allows the LPA the flexibility to revise as necessary to follow their administrative structure.

Identify the LPA staff member(s) and contact information

Identify the LPA staff member(s) and contact information

Identify the LPA staff member(s) and contact information

Note: User is required to select and upload Project Delivery System Organization Chart and Quality Assurance Program to submit form. Additional selections are optional based on responses given above.

Select
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Use this section to upload the following documents as applicable. Note: Only 10 files may be uploaded with this submission. To upload additional documents, use the supplemental document form.


  1. Project Delivery System Organization Chart (include all key staff's names and positions) *
  2. Quality Assurance Program *
  3. Accounting and Reporting Policy and Invoicing Procedures
  4. Consultant Services Evaluation and Selection Process (if LPA uses its own)
  5. Consultant Services Management Process (if LPA uses its own)
  6. PS&E Process and Templates (if LPA uses its own and not described in section above)
  7. Change Order Process (if LPA uses its own and not described in section above)
  8. Dispute Resolution/Claims Management Process (if LPA uses its own and not described in section above)
  9. Project Award Procedures, Policy, and Process (if LPA uses its own and not described in section above)
  10. Davis-Bacon and/or State Prevailing Wages Compliance Process (if LPA uses its own and not described in section above)
  11. Maintenance of Project Files Process (if LPA uses its own and not described in section above)
Drag and drop files here or