IUP Outdoor Space Request

Request / Registration for Use of Campus Outdoor Space
for Activities / Events / Banners

Banners are no longer hung in the Oak Grove.

Regrettably, we have received several reports of banners being stolen or destroyed recently. If you choose to have your banner hung, know that it is at your own discretion, and the Center for Multicultural Student Leadership and Engagement (MCSLE) is not liable for any damaged or stolen banners.

Thank you!

Please note, if the request is for an off campus group/business or a University Office, please write "N/A" in the boxes below.

Please note, this feature only tracks consecutive days. If requesting only certain days/times during the week, please note that in the "Specific Times(s) Requested" box.

Please provide a concise description of the Activity/ Event or Banner Text. Please also provide any notes related to your request below.

1. All activities/events at outdoor campus space must be requested and processed a minimum of ten working days in advance by the Center for Multicultural Student Leadership and Engagement. Receipt of this request does not constitute permission to use space. Banner requests are due Monday by noon. Banners are hung Tuesday mornings. The university is not responsible for lost or damaged banners.

2. The person(s) and recognized organization advisor(s) submitting the outdoor space request form must be present at and supervise the activity/event in its entirety.

3. Normal vehicular and/or pedestrian traffic flow on sidewalks or streets must not be obstructed.

4. Applicable usage fees must be submitted to the Center for Multicultural Student Leadership and Engagement (check payable to "IUP") in advance of the start time of the activity/event unless arrangements otherwise have been made.

5. The activity/event (including the use of sound amplification, when approved) must not create undue noise or disruption or interfere with the activities that normally occur in the area in question or any activities that are being carried out by the university at that particular time. The university reserves the right to regulate the time, manner, and location of any and all activities/events on campus. Outdoor activities/events and sound amplification generally must conclude by 6:00 pm Sunday through Thursday and by 10:00 pm Friday and Saturday.

6. The requester must provide and set up all necessary or desired equipment (tables, chairs, electricity, sound amplification equipment, etc.) exclusive of that which is available and accessible at the activity/event site.

7. When deemed necessary by the university, the sponsoring organization and/or person will be financially responsible for all maintenance, damage, and security costs for the activity/event.

8. Once processed by the Center for Multicultural Student Leadership and Engagement, a copy of this form must be retained at the activity/event by the sponsor/requestor and should be shown to university authorities upon request.

9. All space requests made to the Center for Multicultural Student Leadership and Engagement (MCSLE) are pending approval of the Associate VP for Facilities Management.

10. A complete copy of all policies related to the use of outdoor and indoor space can be found under the Use of University Facilities heading at https://www.iup.edu/WorkArea/DownloadAsset.aspx?id=248789

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