BSBK Berkeley Procurement Request

Item Not On Ebuy? Not an Ebuy order? We can help!

If an item is not available on eBuy, you can enter your order request into the BSBK Procurement Request Form. You need a valid project ID/activity code in order and complete all form requirements to have your order processed.


LBL Procurement Help Desk

For general procurement questions, please contact the LBL Procurement Help Desk; ProcurementHelp@lbl.gov


For additional information go to:

https://bsbkops.lbl.gov/services/procurement


Questions?

For any other requests or questions related to procurement, please email bsbk_Procurement@lbl.gov and someone from the Biosciences Operations at Berkeley team will respond accordingly.


Holiday Delays

Please plan ahead! Multiple vendors, LBNL procurement & shipping departments have longer turnaround times during holiday periods. We greatly appreciate your patience and understanding during these times.

https://hr.lbl.gov/resource/berkeley-lab-holiday-calendar/

 

Please Read: Type Of Order

If your order falls into the "Services Only" category, please go to the following form: https://app.smartsheet.com/b/form/f3dfd8a6af2f4ef1acbd8b0648684ce8

Note: Copy and paste link into new browser or tab.


Services Only Requests:

  • No actual physical delivery required,
  • No hands on maintenance/service/installation required
  • PO modifications
  • PO Extensions
  • UC Services
  • Subscriptions
  • Journal Subscriptions
 
 

All order costs MUST receive funding approval from your Project ID's/PI's Resource Analyst.


For order approvals, you can contact the RA directly or the RA Team at BSBKRAApprovals@lbl.gov


List of Resource Analyst Assignments by BA

 
 
 

Include the following information:


  • Project ID
  • Acivity Code
 
 
 

Order Attachments

 

Attach all :

  • Quotes
  • Invoices
  • Receipts
  • Order Screenshots
  • Other supporting materials here.


Please use PDFs when possible.


Delivery addresses & Quotes must always be addressed to LBNL, not to UC Berkeley or any other entity.

Drop your files here
 
 

Requester Information

 


Important Notes:

  • Please include your LBNL email (@lbl.gov). If you do not have a Berkeley Lab (not UCB) email account, we cannot process your order. Our FMS system only allows LBNL authorized accounts.


  • All order notifications are automatized in FMS. Order notifications will only go to a LBNL email account. Please plan accordingly, thank you!


  • A Smartsheet copy of your request will automatically be sent to you, for your records. Make sure the email is correct, thanks!
 
 
 

Used to identify and locate orders faster in FMS.

LIMITED TO 30 CHARACTERS ONLY. FMS will truncate name at 30 characters

 
 

Vendor Information

 

One vendor per request. Please do not combine multiple vendor requests.


  • Vendor Name (Required)
  • Web
  • Phone
  • Contact
  • Vendor Address
  • Other
 
 
 

Shipping Information

 


Location Requirements:

Onsite Location:

  • LBL Building# and Room#

Offsite Location:

  • Company Name, Recipient, & Mailing Address


Please note: Delivery addresses & Quotes must always be addressed to LBNL, not to UC Berkeley or any other entity.


LNBL Recipient Requirements - Complete if recipient differs from requester.

 
 
 

Order Details

If this is an urgent delivery, please provide delivery date needed and order details in the below section.


If non-urgent, items are normally received within 1-3 weeks. Delivery times can vary by type of order, vendor, and LBNL Receiving & Shipping department.

 
  • Lab policy requires justification for all pcard and requisition orders.
  • Example: "Ipad Cases for lab-purchased Ipad's for Bissell lab researchers"
 
 
 

Services

 
 
 

Requested Items Information

Please note:

If the following requirements (below) are fulfilled, you only need to fill out the "Item 1" section below, instead of multiple line items (Items 2-8). This ONLY applies to large orders with multiple items, one vendor only.


Requirements:

  • All items MUST have the SAME & CORRECT "Item Category Code". If different, all line items must be listed.
  • A detailed quote, invoice, or attachment clearly listing all items & prices is mandatory to complete these requests.
  • All other details and essential information is included in Justification & Comments section
  • Correct quantity of all items and total cost, matching all attachments.
 

Please enter the catalog number and description

 
 

Cost: This should be the cost per individual item, NOT the total for the full quantity

 
 

Select the proper category code from the drop down menu, please see detailed descriptions: https://drive.google.com/file/d/0B2tu5MSQ3GvFUHQ3X1lTMTJxcWc/view?resourcekey=0-KbEG4sSRFW39sVftHFfrQg

 
 

Item 2 thru Item 8 Access

 

Please answer YES or NO to the following question:

 
 
 

Biological Materials Check

 
 
 

Electrical Power Certification Item(s)

https://electricalsafety.lbl.gov/electrical-equipment-safety-program/


Please refer to CH14 Electrical Program Policy for more information:

https://docs.google.com/document/d/1pbl7T55c-9EYff-lx2H9ktLb_HoR-CtWX45XO69KLVs/edit?usp=sharing

For general electrical orders, refer to sections 14.3, 14.4

 
 
 

Chemical Items

Chemical purchasing decision makers are responsible for providing accurate information. If you have questions about chemical purchasing restrictions, reach out to your division purchasing contact cms@lbl.gov & chemr@lbl.gov


CHEMR - Restricted Chemicals and Gases

https://docs.google.com/spreadsheets/d/1nnuO56SCgonP2wO0ucXe3J4hpDtQ1z34w4DUIkNfyFs/edit#gid=78713759

 

Click here to see what's considered hazardous chemicals. https://docs.google.com/document/d/1Rw0uxAEVsiDY71P74qFht2cIIErvBwITRMz1ke2kNWA/edit?usp=sharing

 
 

Submit Order Request

Invalid entry? Issue submitting order? Please make sure you complete all required fields prior to submitting your request.


A Smartsheet copy of your request will automatically be sent to you, for your records. Make sure the requester email is correct, thanks!