BSBK Berkeley Procurement Request

BSBK Berkeley Procurement Request

Item Not On Ebuy? Not an Ebuy order? We can help!

If an item is not available on eBuy, you can enter your order request into the BSBK Procurement Request Form. You need a valid project ID/activity code in order and complete all form requirements to have your order processed.

LBL Procurement Help Desk

For general procurement questions, please contact the LBL Procurement Help Desk; ProcurementHelp@lbl.gov

For additional information go to:

https://bsbkops.lbl.gov/services/procurement

Questions?

For any other requests or questions related to procurement, please email bsbk_Procurement@lbl.gov and someone from the Biosciences Operations at Berkeley team will respond accordingly.

Holiday Delays

Please plan ahead! Multiple vendors, LBNL procurement & shipping departments have longer turnaround times during holiday periods. We greatly appreciate your patience and understanding during these times.

https://hr.lbl.gov/resource/berkeley-lab-holiday-calendar/

Please Read: Type Of Order

If your order falls into the "Services Only" category, please go to the following form: https://app.smartsheet.com/b/form/83456bf099dc408fabd43afacd3b95c0

Note: Copy and paste link into new browser or tab.

Services Only Requests:

No actual physical delivery required,
No hands on maintenance/service/installation required
PO modifications
PO Extensions
UC Services
Subscriptions
Journal Subscriptions

Have all costs for this order been confirmed & received funding approval from the RA?

If no, please contact the project resource analyst for funding approval BEFORE submitting your order request. Thank you.

For order approvals, you can contact the RA directly or the RA Team at BSBKRAApprovals@lbl.gov

List of Resource Analyst Assignments by BA

Funding Approval Received?*

Select

Order Attachments

Upload File Attachments

Attach all :

Quotes
Invoices
Receipts
Order Screenshots
Other supporting materials here.

Please use PDFs when possible.

Delivery addresses & Quotes must always be addressed to LBNL, not to UC Berkeley or any other entity.

Drag and drop files here or

Requester Information

Requester Name*

Requester LBNL Email*

Important Notes:

Please include your LBNL email (@lbl.gov). If you do not have a Berkeley Lab (not UCB) email account, we cannot process your order. Our FMS system only allows LBNL authorized accounts.

All order notifications are automatized in FMS. Order notifications will only go to a LBNL email account. Please plan accordingly, thank you!

A Smartsheet copy of your request will automatically be sent to you, for your records. Make sure the email is correct, thanks!

Order/Requisition Name*

Used to identify and locate orders faster in FMS.

LIMITED TO 30 CHARACTERS ONLY. FMS will truncate name at 30 characters

Project ID Information

Project ID*

Activity Code*

Project ID's Resource Analyst*

Select

Project ID's PI Name*

Vendor Information

Vendor Name & Contact Information*

One vendor per request. Please do not combine multiple vendor requests.

Web
Phone
Contact
Vendor Address
Other

Shipping Information

LBNL Recipient (Or Ship To) Name*

Full Name Of Receiver. LBNL Personnel Only

http://phonebook.lbl.gov/

Ship to Location*

Onsite Location:

LBL Building# and Room#

Offsite Location:

Company Name, Recipient, & Mailing Address

Please note: Delivery addresses & Quotes must always be addressed to LBNL, not to UC Berkeley or any other entity.

Order Details

If this is an urgent delivery, please provide delivery date needed and order details in the below section.

If non-urgent, items are normally received within 1-3 weeks. Delivery times can vary by type of order, vendor, and LBNL Receiving & Shipping department.

Order Justification & Comments*

Lab policy requires justification for all pcard and requisition orders.
Example: "Ipad Cases for lab-purchased Ipad's for Bissell lab researchers"

Services

What type of services are needed for this order?*

Select

Service Start Date*

If exact dates are unknown, put date range and any additional details in comments.
If you see this, it is a requirement for this order. Thank you.

Service End Date*

Requested Items Information

Please note:

If the following requirements (below) are fulfilled, you only need to fill out the "Item 1" section below, instead of multiple line items (Items 2-8). This ONLY applies to large orders with multiple items, one vendor only.

Requirements:

All items MUST have the SAME & CORRECT "Item Category Code". If different, all line items must be listed.
A detailed quote, invoice, or attachment clearly listing all items & prices is mandatory to complete these requests.
All other details and essential information is included in Justification & Comments section
Correct quantity of all items and total cost, matching all attachments.

Item 1 - Catalog # and Description*

Please enter the catalog number and description

Item 1 Quantity*

Item 1 Cost*

This should be the cost per individual item, NOT the total for the full quantity

Item 1 Category Code*

Select the proper category code from the drop down menu, please see detailed descriptions: https://drive.google.com/file/d/0B2tu5MSQ3GvFUHQ3X1lTMTJxcWc/view?resourcekey=0-KbEG4sSRFW39sVftHFfrQg

Select

Do you have more than one Item request today?

Select Yes for Item 2 thru 8 Item Access

Select

Item 2 - Catalog # and Description

Please enter the catalog number and description

Item 2 Quantity

Item 2 Cost

Item 2 Category Code

Select the proper category code from the drop down menu, please see detailed descriptions: https://drive.google.com/file/d/0B2tu5MSQ3GvFUHQ3X1lTMTJxcWc/view?resourcekey=0-KbEG4sSRFW39sVftHFfrQg

Select

Item 3 - Catalog # and Description

Please enter the catalog number and description

Item 3 Quantity

Item 3 Cost

Item 3 Category Code

Select the proper category code from the drop down menu, please see detailed descriptions: https://drive.google.com/file/d/0B2tu5MSQ3GvFUHQ3X1lTMTJxcWc/view?resourcekey=0-KbEG4sSRFW39sVftHFfrQg

Select

Item 4 - Catalog # and Description

Please enter the catalog number and description

Item 4 Quantity

Item 4 Cost

Item 4 Category Code

Select the proper category code from the drop down menu, please see detailed descriptions: https://drive.google.com/file/d/0B2tu5MSQ3GvFUHQ3X1lTMTJxcWc/view?resourcekey=0-KbEG4sSRFW39sVftHFfrQg

Select

Item 5 - Catalog # and Description

Please enter the catalog number and description

Item 5 Quantity

Item 5 Cost

Item 5 Category Code

Select the proper category code from the drop down menu, please see detailed descriptions: https://drive.google.com/file/d/0B2tu5MSQ3GvFUHQ3X1lTMTJxcWc/view?resourcekey=0-KbEG4sSRFW39sVftHFfrQg

Select

Item 6 - Catalog # and Description

Please enter the catalog number and description

Item 6 Quantity

Item 6 Cost

Item 6 Category Code

Select the proper category code from the drop down menu, please see detailed descriptions: https://drive.google.com/file/d/0B2tu5MSQ3GvFUHQ3X1lTMTJxcWc/view?resourcekey=0-KbEG4sSRFW39sVftHFfrQg

Select

Item 7 - Catalog # and Description

Please enter the catalog number and description

Item 7 Quantity

Item 7 Cost

Item 7 Category Code

Select the proper category code from the drop down menu, please see detailed descriptions: https://drive.google.com/file/d/0B2tu5MSQ3GvFUHQ3X1lTMTJxcWc/view?resourcekey=0-KbEG4sSRFW39sVftHFfrQg

Select

Item 8- Catalog # and Description

Please enter the catalog number and description

Item 8 Quantity

Item 8 Cost

Item 8 Category Code

Select the proper category code from the drop down menu, please see detailed descriptions: https://drive.google.com/file/d/0B2tu5MSQ3GvFUHQ3X1lTMTJxcWc/view?resourcekey=0-KbEG4sSRFW39sVftHFfrQg

Select

Biological Materials Check

Are any items Biological Materials?

Select

Electrical Power Certification Item(s)

https://electricalsafety.lbl.gov/electrical-equipment-safety-program/

Please refer to CH14 Electrical Program Policy for more information:

https://docs.google.com/document/d/1pbl7T55c-9EYff-lx2H9ktLb_HoR-CtWX45XO69KLVs/edit?usp=sharing

For general electrical orders, refer to sections 14.3, 14.4

Any item(s) plug into a power outlet?*

Select

If yes, please specify which electrical item(s)*

Select

Is yes, are items NRTL Listed & Labeled?*

Current List Of NRTLs:

https://www.osha.gov/nationally-recognized-testing-laboratory-program/current-list-of-nrtls

Go to CH14 Electrical Program Policy for more information:

Please refer to sections 14.3 Applicability & 14.4 Exceptions

https://docs.google.com/document/d/1pbl7T55c-9EYff-lx2H9ktLb_HoR-CtWX45XO69KLVs/edit?usp=sharing

Non-NRTL

In the event the equipment is not NRTL listed, and a comparable item is not available that is NRTL listed, then an internal inspection will be required.

Ohmar Sowle - Electrical Equipment Inspector

510-220-2934 / OASowle@lbl.gov

Select

Chemical Items

Chemical purchasing decision makers are responsible for providing accurate information. If you have questions about chemical purchasing restrictions, reach out to your division purchasing contact cms@lbl.gov & chemr@lbl.gov

CHEMR - Restricted Chemicals and Gases

https://docs.google.com/spreadsheets/d/1nnuO56SCgonP2wO0ucXe3J4hpDtQ1z34w4DUIkNfyFs/edit#gid=78713759

Any Item(s) a Hazardous Chemical or Gas?*

Click here to see what's considered hazardous chemicals. https://docs.google.com/document/d/1Rw0uxAEVsiDY71P74qFht2cIIErvBwITRMz1ke2kNWA/edit?usp=sharing

Select

If yes, please specify which item(s) are hazardous

Select

Do you have an existing static barcode/tag that represent the requested chemical in CMS?*

Static barcode (on a multi-container datasheet) is often used for groups of identical containers in lieu of barcoding individual items. If the chemical being requested here will be represented by an EXISTING static barcode, select Yes below. Toxic gases and greenhouse gases can't be under a static barcode.

Select

Existing Static Container ID

The static barcode ID should be in the format of CH+6 digits or C+7 digits.

What's the static barcode or RFID tag number?

Hazardous Chemical Info

If you do not have a static container in CMS, please enter the following details

Manufacturer

CAS number

Container size and unit (volume/mass and unit)

Physical State

Select

Concentration and unit (for example 70 PCT)

Which building & room will chemical be stored in?

Chemical Owner

A chemical owner is usually the PI of a research group. Consult with your DSC if you have questions.

Primary User

Container Division

Container Division is usually the chemical owner's division with some exceptions. For example, container division is different from owner's division when the owner is matrixed to another division or have research or work activities in another division.

WPC Activity ID (Required for all WPC RL3 hazard purchases such as pyrophorics, high acute/lethal toxicity, alkali metals, toxic gases, etc.). To see which chemicals/gases require WPC prior to purchase visit: https://sites.google.com/lbl.gov/restricted-chemicals/home or contact chemr@lbl.gov.

Please confirm:

Select or enter value

Storage Temperature

Select or enter value

Storage Pressure

Select or enter value

Submit Order Request

Invalid entry? Issue submitting order? Please make sure you complete all required fields prior to submitting your request.

A Smartsheet copy of your request will automatically be sent to you, for your records. Make sure the requester email is correct, thanks!

Send me a copy of my responses

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