Campus Closures, Shutdowns, and Detours

Campus Closures, Shutdowns, and Detours

Fill out this form allowing for ten business days prior to the scheduled work, when possible.

If computer networks or research will be impacted, a Proposal is required unless Facilities Liaisons and CPFM managers/supervisors have communicated there are no concerns about the work.

Initiator*

Contact for notice: include name, email, phone*

Contact information listed here is what will be put on the notice. Contact information may be that of the Initiator or other designated UO personnel.

If cell provided can it be used on the notice?*

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Department of the Initiator*

Sensitive Shutdown

Sensitive shutdowns are those that should not be posted to the Campus Shutdown blog or to the Construction and Impacts map. If this shutdown is sensitive select YES.

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Type of Notice*

When selecting the type of notice keep in mind these general guidelines:

Proposal - Will result in a notification sent to Facilities Liaisons and appropriate CPFM Building Systems or Environmental Services Managers / Supervisors. This is the communication method used to request feedback prior to initiating construction impacts to confirm there are no concerns or conflicts. NOTE: This notice may not be needed if previous discussions have eliminated concerns. Indicate below which supervisors and building authorities you have worked with.

Advisory - Will not result in any type of closure, but may impact the surrounding area. Examples include: Odors, noise, traffic pattern, etc.

Closure - Will result in a specific area being closed and inaccessible. Examples include: A section of a street will be shutdown, major renovations, etc.

Informational - Generally not used for construction impacts, but to ensure situational awareness related events. Examples include: Active Shooter trainings by UOPD and City agencies.

Outage - Will result in system(s) outage. Examples include: Power, electrical, HVAC, water, steam, etc.

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Backup Authorization

Specifically for Proposals and Drafts, backup authorization is needed for approval in the event you are out of the office (i.e. vacation). Backup Authorization is also helpful for business continuity in case of an unexpected absence.

Shutdown Approval

Select the Supervisor(s) you have coordinated with so that a Proposal is not needed.

Building System(s)

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Environmental Service(s)

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Information Services

Building Authorities

If needed, please provide a list of building authorities you have worked with to preapprove this work. Examples: Facility manager, dean, facilities liaison, PI, etc.

Scope of work and conditions affecting users.*

Example: Due to valve repairs the steam will be shutdown.

Impacted Building(s) or closest Building(s)*

If the location is specific, such as an exterior site, please attach a map image to the FILE ATTACHMENTS field at the bottom of this form.

Area(s) Impacted (SPECIFIED)

Please list any specific areas or rooms, including room numbers. Also, attach a map image of the room(s) to the FILE ATTACHMENTS field at the bottom of this form.

Level of Communication

Liaisons – Designated by department to share Shutdown communications. Liaisons should be asking their departments for concerns.

Liaisons and PIs – Liaisons and Principle Investigators (i.e. grant funded research)

Entire Building(s) - Liaisons, PIs, and Occupants

Specified Room(s) Occupants - Keep in mind shutdowns impacting noise, vibrations, or odor, should go to Entire Building(s)

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Services affected:

Check all that apply*

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Will this Impact Campus Networks/Computers*

If Campus Networks / Computers will be impacted a Proposal should be submitted 4- weeks prior to scheduled work.

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Will this Impact Research?*

If Research will be impacted a Proposal should be submitted 4- weeks prior to scheduled work.

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Other service:

Start Date*

Start Time

(if applicable)

Completion Date*

Completion Time

(if applicable)

Work performed by

List name of the contractor or CPFM crew.

Are additional reminders requested?*

Reminders are always sent one business day prior to work. If additional reminders are requested select YES to specify.

Select

Specific Requested Reminders*

Specify date(s) for additional reminders.

Do you want to proof a draft of this shutdown?*

If a proof is requested a responsive confirmation email approving the draft is required . If responsive confirmation is not received the notice will not go out.

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File Attachments

Add any necessary supporting documents including images of maps.

Drag and drop files here or

Send me a copy of my responses

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