eForm 16 - Quality & Commercial Report
SHEQ Form 16 - Issue 5 June 2022
This is your eForm16 for use in carrying out site Quality & Commercial inspections. This form will generate a report and save directly to the eForm16 Report Database.
In this section you will record your quality inspection using the checklist provided below. Complete as much of the form as is necessary to suit the stage and complexity of the project.
Where you are noting actions, select from these timescales:
I - Immediate 24h - Within 24 hours AI - As Indicated N - None
This may not be required if a Form 12 and other appropriate documentation is in place.
If there are any findings from this inspection they should be recorded here.
Enter the initials of the person responsible for carrying out the actions noted above
This field should be used to record close out of any actions required
Check there Is a suitable quality plan in place for the project. This may be in the form of CRL [Form 12] or it could be in a client specific format.
Check that suitable method statements are in place for all current activities.
eg ITP [Form I], QCs, Batch Records [Form 18]. See Process 19.
Check this is being done and record some samples and any comments in the field below.
Accurate measurement of the works is essential. Measurements should be recorded using [Form 26] or similar.
Is an adequate Site Diary being maintained? [Form 25 or see Procedure 04] Check sample site diary entries and record your findings
Check that all necessary testing of materials has been undertaken and note your findings.
All measuring and testing equipment should be calibrated and in date. This may be recorded on a register or individual records.
All subcontractors working for CRL must be approved. You can check this on the supplier database.
All subcontractor Method Statements must be reviewed and approved (form available in the RAMS procedure). Note your findings here.
Confirm if a Drawing Register [Form 05] is in use, or as otherwise detailed in the Quality Plan.
Check local and/or online records to see if all staff are appropriately trained and competent.
Are there any quality issues, and are they being reported on Form 17?
Complete a commercial inspection using the checklist headings provided below. Complete as much of the form as is necessary to suit the stage and complexity of the project.
Note any weekly / fortnightly / other look ahead programmes in use, and if they are displayed.
Note details of any extensions of time on the contract.
If there are changes on a project it is important that these are properly instructed by the client as variations. The process for this will vary according to the contract for the project but they all need to be properly recorded and may lead to an adjustment in the final contract sum or the date for completion. Check this process is operating properly and record below.
It is essential that all CRL resources will be adequate to meet the programme and fall within the cost plan.
Information from the estimating department must be fully understood. Any resources in place that do not fall within the tender allowances will require additional authorisation before they are engaged.
A current Form 21 subcontract order must have been satisfactorily completed and signed at the appropriate level.
Check the tender allowance, and current project financial position/forecast. Any subcontract orders that are above the tender allowance/beyond project cost plan will need additional authorisation.
Have all plant and materials been procured with sufficient lead time / in line with programme?
Are materials used being reconciled within the cost plan?
Check what Plant and Material records [Summit, Form G, etc] are in use and that they are up to date.
Use this section to provide a brief overall comment on the Quality and Commercial performance of the project being reviewed.
You can use this field to add attachments. If you are using a tablet or phone to complete this form, you can add photographs directly into the report from here.