Late Night Programming Event Proposal and Security Funding Request

Before submitting this form you must have already submitted the Safety Planning Form (SPF). See the late night programming website for the SPF form. If you have not already submitted the SPF, your funding request will not be reviewed until the SPF is received.

This form must be submitted NO LESS THAN 30 days before your event.

Funding through the Pennsylvania Liquor Control Board (PLCB) Grant can only be provided for SECURITY COSTS FOR EVENTS that are either Late Night Programs (events that end after midnight) and/or security at events held on Homecoming, Halloween, or St. Patrick's Day weekends. Security funding is NOT provided for events held in the Hadley Union Building (HUB). Funding for events is limited-please know that timely submission and meeting of the requirements DOES NOT guarantee approval.

You will need security for events of a social, performance, or athletic nature including but not necessarily limited to:

*Contemporary Music
*Performing Arts
*Pageants/Fashion Shows
*Stage Presentations
*Athletic Events
*Dance Parties

In addition, events with an anticipated attendance of 100 or more people will require security.

Only Recognized Student Organizations (RSOs), in good standing with the university, may be approved for proposals and funding requests. If you are unsure about your status as an organization please email Kim Wick at

You must have already confirmed the location, date, and time of the event before submitting this form.

After submitting this form, you and your organization's advisor, will receive an email acknowledging receipt of the form within two-three business days. This email DOES NOT confirm approval of your event.

The PLCB grant review committee will meet to discuss your proposal and funding request. You will be notified of the committee's decision via email. If approved, you will be provided information regarding the next steps of the process.

If you have any questions, please email the Crimson Hawks Nights Program Coordinator, Jennifer Leon, at

If using your four letters, please use capital letters to limit confusion.

What was the event? Attendance? Was it successful? Why or why not?

Please remember that you must submit your proposal at least 30 days prior to your event.

(This request will not be approved if the facility request form has not been approved.)

Underclassmen, upperclassmen, Greeks, a particular organization

Please note: If approved for funding, all advertisements must say "Funded by a grant from the Pennsylvania Liquor Control Board."

For example:

10/25/13 flyers out
10/30/13 DJ booked
11/30/13 Date of Event

Be sure to list all crucial elements (food, DJ, advertising).

Please note that justifications for expenses will be required under "budget narrative" (next section). This section is strictly to list estimated dollar amounts. Please be as accurate as possible.

These are pre-event expenditures (ie. supplies, advertising, printing).

These are expenses for the night of the event (ie. DJ, food)

If none, put N/A.

(ie. fundraisers, dues, etc)

Please provide a detailed justification for each above line item of your budget.

How do you plan on raising funds to cover the costs of the event? (ie. fundraising, ticket sales, dues, etc).

If you put N/A in the "other" section above, put N/A here as well.

Please remember that the grant funds can only be used to cover SECURITY COSTS at late night events (events ending after midnight) and/or SECURITY COSTS at events on Homecoming, Halloween, or St. Patrick's Day weekends. Security funding is NOT provided for events held in the Hadley Union Building (HUB). After submission of the Safety Planning Form (SPF), you will be given a total cost for security. For directions on the SPF, see the top of this form.


(This might include a flyer or another document involving the event.)

Email the documents to the Crimson Hawks Nights Program Coordinator, Jennifer Leon, at

Please limit your additional materials to no more than TWO attachments.

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