Late Night Programming Event Proposal and Security Funding Request
Before submitting this form you must have already submitted the Safety Planning Form (SPF). See the late night programming website for the SPF form. If you have not already submitted the SPF, your funding request will not be reviewed until the SPF is received.
This form must be submitted NO LESS THAN 30 days before your event.
Funding through the Pennsylvania Liquor Control Board (PLCB) Grant can only be provided for SECURITY COSTS FOR EVENTS that are either Late Night Programs (events that end after midnight) and/or security at events held on Homecoming, Halloween, or St. Patrick's Day weekends. Security funding is NOT provided for events held in the Hadley Union Building (HUB). Funding for events is limited-please know that timely submission and meeting of the requirements DOES NOT guarantee approval.
You will need security for events of a social, performance, or athletic nature including but not necessarily limited to:
In addition, events with an anticipated attendance of 100 or more people will require security.
Only Recognized Student Organizations (RSOs), in good standing with the university, may be approved for proposals and funding requests. If you are unsure about your status as an organization please email Kim Wick at Kimberly.Wick@iup.edu.
You must have already confirmed the location, date, and time of the event before submitting this form.
After submitting this form, you and your organization's advisor, will receive an email acknowledging receipt of the form within two-three business days. This email DOES NOT confirm approval of your event.
The PLCB grant review committee will meet to discuss your proposal and funding request. You will be notified of the committee's decision via email. If approved, you will be provided information regarding the next steps of the process.
If you have any questions, please email the Crimson Hawks Nights Program Coordinator, Jennifer Leon, at firstname.lastname@example.org.
Contact and Advisor Information
Contact Person Name
Contact Phone Number
If using your four letters, please use capital letters to limit confusion.
Advisor Office Phone Number
Is your RSO in good standing with IUP?
If you answered "no" above, please explain why.
Has your oganization proposed any late night programs in the past?
If you answered "yes" above, please briefly describe the program.
What was the event? Attendance? Was it successful? Why or why not?
Proposed Event Information
What is today's date?
Please remember that you must submit your proposal at least 30 days prior to your event.
Date of Event
Has your facility request form been submitted and approved?
(This request will not be approved if the facility request form has not been approved.)
Time Doors Open
Time Event Begins
Time Event Ends
Type of Event
If you answered "other" above, please explain here.
Please describe, in detail, your event.
Is your event open to all IUP students?
Underclassmen, upperclassmen, Greeks, a particular organization
Are you partnering with any other RSOs for this event?
If you answered "yes" above, please list the name(s) of the other RSOs.
How do you plan on advertising this event?
Please note: If approved for funding, all advertisements must say "Funded by a grant from the Pennsylvania Liquor Control Board."
What is your timeline for planning this event?
10/25/13 flyers out
10/30/13 DJ booked
11/30/13 Date of Event
Be sure to list all crucial elements (food, DJ, advertising).
Please note that justifications for expenses will be required under "budget narrative" (next section). This section is strictly to list estimated dollar amounts. Please be as accurate as possible.
Support of Program Activites
These are pre-event expenditures (ie. supplies, advertising, printing).
Program Activity Expenses
These are expenses for the night of the event (ie. DJ, food)
If none, put N/A.
Total Predicted Cost of Event
Amount RSO plans to contribute.
(ie. fundraisers, dues, etc)
Please provide a detailed justification for each above line item of your budget.
Support of Program Activities
Program Activity Expenses
How do you plan on raising funds to cover the costs of the event? (ie. fundraising, ticket sales, dues, etc).
If you put N/A in the "other" section above, put N/A here as well.
Amount RSO is requesting
Please remember that the grant funds can only be used to cover SECURITY COSTS at late night events (events ending after midnight) and/or SECURITY COSTS at events on Homecoming, Halloween, or St. Patrick's Day weekends. Security funding is NOT provided for events held in the Hadley Union Building (HUB). After submission of the Safety Planning Form (SPF), you will be given a total cost for security. For directions on the SPF, see the top of this form.
If there is anything else you feel the committee needs to know while reviewing your proposal, please add it here.
Do you have any additonal materials you would like to submit?
(This might include a flyer or another document involving the event.)
If you have additional materials, please list the documents with a brief description below.
Email the documents to the Crimson Hawks Nights Program Coordinator, Jennifer Leon, at email@example.com.
Please limit your additional materials to no more than TWO attachments.
How did you hear about late night programming?
Flyers in residence hall, academic building, or dining hall
Table tents in dining hall
Previous late night event
If you answered "other" above, please explain.
By checking the box below you certify that your answers are true and complete to the best of your knowledge. You understand that any false or misleading information provided in this proposal will result in denial of the program and funding and will be grounds for action against the RSO (withdrawal of university recognition, etc).
You also understand that funds through the PLCB grant can only be used for SECURITY COSTS at Late Night Programs (events that end after midnight) and/or SECURITY COSTS at events held on Homecoming, Halloween, or St. Patrick's Day weekends. The PLCB grant CANNOT be used for secruity costs for events held in the Hadley Union Building (HUB).
You further acknowledge and understand that, due to limited funding, events that meet all requirements may not be approved for funding.
I have read the above disclaimer and agree to its terms.
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