Promotion and Sampling Venue Hire Application
Please call Outdoor and Flagship events on (02) 9083 8413 should you require assistance with this form.
Promotion / Activation details and approval
LOW IMPACT only (see below)
Held between 6am and 6pm
Infrastructure footprint under <50m2
Involves minimal/low level amplification
Maximum 3 hours permitted for some food and beverage sampling during approved Full day Promotions
Sample Size only 60ml or 100g - No Plastic Permitted
Alcohol, Tobacco, Gambling (some Coffee & Tea sampling)
Waverley Council Terms, Conditions and Polices for Use of Public Open Space for Events
Certificate of Currency Supplied
Please attach your Public Liability Insurance Certificate of Currency with no less than $10 million coverage and must include Waverley Council as an interested Party NOTE your application will not be processed unless this has been received.
By checking this box you have read and agreed to the Waverley Council Events Policy. A link to this can be viewed at the following locations
I have read and agree to the Waverley Council Events Policy
By checking the box below you have read and agreed to the Event Delivery & Management Plan stipulated by Waverley Council. Please see following link for details.
I have read and agree to the Waverley Council Event Delivery & Management Guidelines
By checking this box you have read and agree to the Waverley Council Pricing Policy. Please see following link for details.
I have read and agree to the Waverley Council Pricing Policy
Please indicate the name of your planned event or activity
Bondi Pavilion Forecourt
Semi Circle along Campbell Pde opp Hall St Bondi
Campbell Pde opp Roscoe St Mall Bondi
Dolphin Court Bondi
Next to Lush Cafe Bondi
Oxford Street Mall Bondi Junction
Waverley Street Mall Bondi Junction
Activating / Sampling Time from
Please use 24hr clock format
e.g 1000 to 1600
Activating / Sampling Time to
Please use 24hr clock format
e.g 1000 to 1600
Provide Bump in & Out details: times/dates
NB. bump in/out fee is 25% of the hourly Site Fee refer to Fees & Charges (Peak, Shoulder or Low Season)
Please indicate the individual, company or organisation this booking is being made for.
Please indicate who the primary contact person for this booking will be
Please indicate the postal address for billing purposes.
Please indicate the phone number of the person who will be responsible for this booking.
Please indicate the email address for this booking.
Event / Activity Details
List all activity proposed (please attached site plans or images) Please note: music (no spruiking or amplified music permitted),
Please list here all equipment that will be onsite. For small buildis a sign off from Engineer that it is built to specifications is required.
Do you require power?
single phase or 3phase is available on most sites. Hirer must supply own cable covers and for Bondi Pavlion Forecourt a ladder to power access.
Guests or General Public
Private invitation (eg: personal RSVP not on social media -- max 100 people)
Public invitation (eg: social media or other public advertising - max 100 people)
No invitation at all (eg: using passing traffic on permitted Promotion Sites)
Number of People/Guests you are planning for
Please indicate the total number of people you will be inviting to your activity
1 - 100 people
General Public / passing foot traffic
Please list your waste analysis and sample packaging e.g paper cups, promotional material, etc NO PLASTIC PERMITTED
Sub-Contractors (e.g. Security)
Will you be paying any sub-contractors to do any work for you on site? (eg: jumping castle, security, other). If so, you will need to attach a copy of their insurances.
Alcohol, Gambling or Tobacco NOT PERMITTED
I agree there will be none of the above during Activation
List all branding and signage on site
Please list all signage and branding that will be displayed on site
Vehicle Access required for bump in / out
For Queen Elizabeth Drive Access - this is one way ALL vehicles must go in direction of traffic, no vehicles are permitted to go against traffic.
2 - 5
No Access Rrequired
Parking Permit(s) please email below
please send your request and mud map to ParkingAdmin@waverley.nsw.gov.au . A separate Tax Invoice will be sent for this request.
Yes - email firstname.lastname@example.org
Please list here any additional comments you would like to add for your Activation
All Public Liability Insurances, Site Plans, Non for Profit Registration (if applicable), Risk Assessment, Engineer / Electrician Certificationn (if applicable) Waste Management Plan, Images
Send me a copy of my responses
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