Online Application Great American Foodie Fest NV, April 27-30, 2017

READ DETAILS CAREFULLY
Vendor Application Process:
1) Complete Online Application – THERE ARE REQUIRED FIELDS
2) Submit form online
3) UPON SELECTION: Submit payment via PayPal Invoice (invoice sent upon request), or mail to Great American Foodie Fest, 10170 W. Tropicana Ave., Ste #156-317, LV, NV 89147
4) FOOD TRUCK & FOOD BOOTH vendors: Provide logo in the following format (Preferred file type for the logos is vector based format. If a vector based file is not available, a pixel based file can be used if provided at 300 pixels per inch and a minimum dimension of 3 inches).
5) Vendor Coordinator will provide Vendor Agreement, event layout and details/information for accepted vendors who have paid in full.
6) Vendor will return acknowledged agreement and required documents
7) Vendor applications & payments received on or after Thursday, March 2nd, 2017 will pay additional $100 Late Fee. Remember, first come, first serve, you will pick your space in order payment was received. No Spaces will be held.
Details are subject to change upon the discretion of Great American Foodie Fest NV, LLC.
If you have any questions or concerns, please contact Vendor@GAFoodieFest.com




FOOD BOOTH: Food & Beverage Sales, Operating within Food Booth
FOOD TRUCK: Food & Beverage Sales, Operating within Food Truck
BUSINESS/SPECIALTY: Sales & Solicitation, No Food or Beverages
ASSOCIATION: Non-Profit 501(c)3 Organization, Information Only, No sales, No solicitation

Each Booth space includes (not for Trucks):
One 10'x10' Tent rental
One 8'x3' Banquet Table rental (not to be taken at the end of event)
2 Folding Chairs rental (not to be taken at the end of event)
NO LIGHT FIXTURES included in any booth space



Southern NV Health District Permit # (must be provided per SNHD)
http://southernnevadahealthdistrict.org/temp-permits/temp-food-est.php





















Needed for all Food Trucks & Food Booth vendors (to be used on the GAFF app)








Please list what you will be serving/offering at the event.
- Due to exclusivity,Food Vendors may NOT sell the following items unless approved by Great American Foodie Fest:
Lemonade (or any lemonade mixes/blends)
Roasted corn
Twisted potato
Funnel cake
Boba drinks
Pineapples, and Dole Whip







- Food Trucks/Booths will be supplied with up to 50 amps of power through open hours of the event weekend (at least 4 hours prior).
Only Out of State/County food trucks will remain with power throughout the duration of the event dates.
Local food trucks must return to their commissary or pay additional fee to stay onsite (must be paid upon applying)

- Business Booths will be provided with up to 20 amps of power one hour before and through open hours of the event.

Additional power requirements need to be specified. Additional fee will apply.



Must be indicated at the time of application as this will NOT be an option once onsite for the event.


Rental - light fixtures are NOT included in any booth space unless rented at time of online application


One Table is provided for each booth space.
Additional tables will be $10 each to rent. Please select amount based on qty of tables.



Two Chairs are provided for each booth space.
Additional chairs will be $2 each to rent. Please select amount based on qty of chairs.



No sidewalls included in any booth space unless rented at time of online application.
Additional sidewalls will not be available onsite at event



Each Vendor will receive one envelope containing 6 vendor wristbands.
Wristbands must be worn at all times at event site... NO EXCEPTIONS.
Additional vendor wristbands $5 each...NO EXCEPTIONS.



To be determined based upon layout and availability
Those paying Premium will also be given Premium placement in line when choosing vendor space based when payment is received.

This does not guarantee a corner space.



If you are rolling over a deposit from a previous Foodie Fest, please select "0" Otherwise, must select $100 (can be issued as a separate check).
Refundable 30 days after event completion upon satisfactory Vendor Check Out or can be rolled over to next GAFF event.
Some examples of reasons you will not receive refund of Vendor Deposit:
a. Excessive trash left in your area
b. Oil or any stains left on the lot
c. Leaving event before it ended and not completing your participation. NO EXCEPTIONS
d. Taking chairs, tables, lights, sidewalls or any items not belonging to you or your company.
e. Causing any damage to equipment or event site (may incur additional cost depending on damage caused)

WARNING: Subject to additional $200 cleaning fee

Due to the excessive damage left to the property of various stains including oil stains and trash left behind after the event.

This is to notify you that if you are found to be responsible, there will be an additional $200 Cleaning Fee charged to you in addition to losing your $100 vendor deposit.

Please take the necessary precautions to keep your areas clean and not cause any damage to the property as we have received numerous complains from Sunset Station.

Please see layout (when available) for trash dumpster location and grey water tanks provided. The event grounds is not your trash dumping area.



$50 Food Booth Cleaning Fee is NOT refundable.

WARNING: Subject to additional $200 cleaning fee

Due to the excessive damage left to the property of various stains including oil stains and trash left behind after the event.

This is to notify you that if you are found to be responsible, there will be an additional $200 Cleaning Fee charged to you in addition to losing your $50 Food Vendor Cleaning Fee.

Please take the necessary precautions to keep your areas clean and not cause any damage to the property as we have received numerous complains from Sunset Station.

Please see layout (when made available) for trash dumpster location and grey water tanks provided. The event grounds is not your trash dumping area.



Subject to corrections




Length by Width by Height (using foot measurements)


REQUIRED FOR ALL FOOD BOOTH VENDORS:
Food Booth Vendors must list all equipment requiring electrical power.
Examples:
Rice cooker, refrigerator/freezer, cash registers, lights

Periodic audits will be done throughout the event.

This is to ensure there are no disruptions of power service through out the event time.



See attached "Wiring Devices - Selection Guide" in vendor email received.
or Email vendor@GAFoodieFest.com for a copy.



Include the highest amount of amps you are expecting to use for best planning.

Subject to additional charges if more power is used than what is allotted for your vendor space.

- Food Trucks/Booths will be supplied with up to 50 amps of power

- Business Booths will be provided with up to 20 amps of power



Food Trucks & Food Booth Vendors ONLY:
ALWAYS Provide logo in the following format (Preferred file type for the logos is vector based format. If a vector based file is not available, a pixel based file can be used if provided at 300 pixels per inch and a minimum dimension of 3 inches).
GAFF is NOT responsible for the quality of your logo when used on the GAFF website.



Signing and submitting of this application is confirming you have read and understood all requirements/details of participating in the Great American Foodie Fest.


1.I understand that this form is only an application, and that my participation is subject to acceptance by the Great American Foodie Fest (GAFF), receipt of payment, and acknowledgment of the Great American Foodie Fest Vendor Agreement.
2.I understand that I may cancel my application/participation and will not receive a refund. NO EXCEPTIONS
3.VENDOR DEPOSITS subject to immediate cashing and will be returned upon satisfactory completion of Vendor Checkout within 30 days after event completion (upon request).
Some examples of reasons you will not receive refund of Vendor Deposit:
a. Excessive trash left in your area
b. Oil or any stains left on the lot
c. Leaving event before it ended and not completing your participation. NO EXCEPTIONS
d. Taking chairs, tables, lights, sidewalls or any items not belonging to you or your co.
e. Causing any damage to equipment or event site (may incur additional cost depending on damage caused)
4 I understand that I am responsible for obtaining the following:
a.Proof of liability coverage (as required by GAFF)
b.Health permits (required for effective event dates)
http://southernnevadahealthdistrict.org/temp-permits/temp-food-est.php
c.Any other necessary documentation to participate in the event.
d.Must post “Sales Tax Included in Price” in the vendor booth/space, where applicable.
5.I understand I will complete a NV Department of Taxation Sales Tax Form and once completed, submit to NV Department of Taxation. (Records of your participation are submitted to NV Department of Taxation by Great American Foodie Fest NV, LLC)
6.I understand that Great American Foodie Fest NV, LLC reserves the right as final authority in all decisions related to the Great American Foodie Fest. Details are subject to change upon the discretion of Great American Foodie Fest NV, LLC
7.All food vendors MUST obtain their own Health Permit W/ SNHD (Including all out-of-state food trucks & food vendors)
8.ONLY out of state (or out of county) food trucks will be allowed to stay onsite overnight. ALL local food trucks will need to go to their commissary locations or pay additional fee at time of application
9.POWER - Food Trucks/Booths will be supplied with up to 50 amps of power through open hours of the event weekend (at least 4 hours prior). Only Out of State/County food trucks will remain with power throughout the duration of the event dates. Local food trucks must return to their commissary or pay additional fee to stay onsite overnight (must be paid upon applying). Business Booths will be provided with up to 20 amps of power one hour before and through open hours of the event. Additional power requirements need to be specified. Additional fees will apply
10.Beverages (water & soda) must be purchased from GAFF to be sold.
11.Food vendors may NOT sell the following items unless approved by Great American Foodie Fest: lemonade(of any kind), roasted corn, twisted potato, funnel cake, boba drinks, pineapples, and Dole Whip due to exclusivity
12.Hotel rooms will ONLY be provided as a discount to out-of-state vendors. No comped rooms
13.Lighting will NOT be included (Must bring your own or rent from us by completing the application (Additional costs will be applied to any items rented on the day of the event if available)
14.Vendor spaces will be determined by order submission of application & fees paid in full (First come, first serve basis!)
15.Food vendors are limited to a 20% markup on all food items. We have received too many complaints about food vendors marking up their prices too high which in turn adversely affect our patron’s experience.
16.I understand that Great American Foodie Fest NV, LLC reserves the right as final authority in all decisions related to the Great American Foodie Fest. Details are subject to change upon the discretion of Great American Foodie Fest NV, LLC
If you should not comply you will no longer be invited to any Great American Foodie Fest NV, LLC events.

PLEASE TYPE YOUR INITIALS



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