West Coast Haunters Convention 2019 Vendor Application
If you are interested in signing up to be a vendor at West Coast Haunters Convention, please fill out this web form and and our vendor assistant will contact you with details.
What size booth are you interested
Deluxe includes lunch for 2 each day and 2 Ball Tickets
Do you require a corner booth
There is an upcharge of $25 for a corner booth.
Invoice - Payments
Invoice - Full
2018 Contract and Terms
Upon approval of this contract by an authorized Exhibitor representative, it is expressly understood that the Exhibitor has read and agrees to abide by the WCHC liability policies outlined below. The West Coast Haunters Convention, hereinafter referred to as WCHC, and all organizations and individuals who are employed by/or associated with it, in connection with this Exhibition, will assume responsibility and shall be held harmless by all Exhibitors for damage or loss resulting from fire, theft, terrorism or threat of terrorism, or any other cause whatsoever, including accident or injury to exhibitors, their employees and agents, the public, or others. The Exhibitor agrees to pay promptly for any and all damages to the exhibition building or its equipment incurred through carelessness, or otherwise, of Exhibitor or its employees or agents.
2) PAYMENT SCHEDULE
If submitted more than 120 days prior to show start date, a deposit of 25% of the total space rental fee must accompany a signed original of this contract. The remaining balance of the total fee is due 120 days prior to show start date, April 12, 2018. No space will be reserved or assigned unless both the deposit and signed contract are received at the WCHC Headquarters at 8703 SE 43rd, Milwaukie, OR, 97222. Full payment of the total space rental fee must accompany any signed contract received at the WCHC Headquarters less than 120 days prior to show start date.
4) CANCELLATION / SPACE REDUCTION
Any cancellation, space reduction requests, or requests for changes of this contract must be made in writing and forwarded to the WCHC at firstname.lastname@example.org. Cancellations or space reductions will be subject to charges according to the following schedule:
• More than 6 months before show start date (prior to October 12, 2017) - Eligible for full refund.
• Five months to 60 days before show start date. $100 cancellation fee, remainder eligible for full refund within 90 days of cancellation.
• 60 days and less before show start date, after February 12, 2018 - Full amount of fee is due.
In the event of cancellation or reduction of contracted space, and subject to the above cancellation charges schedule, WCHC shall retain the right to: resell canceled space without rebate or allowance to the Exhibitor, cancel requested affiliate space, and reduce priority points by 50%* for non-participation. Non-participation over two consecutive years results in complete loss of priority points*. (*If applicable.)
WCHC reserves the right to determine final placement of the Exhibitor.
All transportation costs, and any other costs related to exhibit setup not explicitly offered above by WCHC, are to be paid by the Exhibitor.
7) FORCE MAJEURE:
In the event that the premises in which the Exhibition is or is to be conducted shall become, in the sole discretion of WCHC, unfit for occupancy, or in the event the holding of the Exhibition or the performance of WCHC under the Exhibit Reservation Contract (of which these Rules and Regulations are a part) are substantially or materially interfered with by virtue of any cause or causes not reasonably within the control of WCHC, said Contract and/or the Exhibition (or any part thereof) may be terminated by WCHC. WCHC shall not be responsible for delays, damage, loss, increased costs, or other unfavorable conditions arising by virtue of cause or causes not reasonably within the control of WCHC. If WCHC terminates said Contract and/or the Exhibition (or any part thereof) as aforesaid, then WCHC shall not be liable to the Exhibitor other than for a prorated refund of such Exhibitor’s space price payment determined on the basis of the number of Exhibition days remaining. For purposes hereof, the phrase “cause or causes not reasonably within the control of WCHC” shall include, but not by way of limitation: fire, casualty, flood, epidemic, earthquake or inclement weather; explosion or accident; blockade or embargo; governmental restraints; restraints or orders of civil defense or military authorities; terrorism or threat of terrorism, act of public enemy, riot, or civil disturbance; strike, lockout, boycott, or other labor disturbance; inability to secure sufficient labor, technical, or other personnel; failure, impairment, or lack of adequate transportation facilities; inability to obtain, or condemnation, requisition, or commandeering of necessary supplies or equipment; local, state, or Federal law, ordinances, rule, order decree, or regulation, whether legislative, executive, or judicial, and whether constitutional or unconstitutional; or Acts of God.
It is expressly acknowledged that WCHC has not purchased insurance of any kind for the benefit of Exhibitor, nor is it under any obligation whatsoever to do so.
9) SECURITY: WCHC will provide general security service on a 24-hour basis to the Exhibition area from the beginning of setup hours through the conclusion of the Exhibition. However, WCHC is not responsible for loss or damage to Exhibitor’s property. Exhibitors are advised to insure against these risks.
WCHC is not responsible for damage to Exhibitor’s property or lost shipments either coming in or going out, nor for moving costs. Damage to inadequately packed property is Exhibitor’s own responsibility. If exhibit materials, fixtures or equipment fail to arrive, Exhibitor is nevertheless responsible for the exhibit space reserved as per this contract. Exhibitors are advised to insure against these risks.
11) SELLING ON THE SHOW FLOOR
The Technical Exhibition is limited to organizations with products or services related to the industry
served by the event. Direct sales and/or delivery of non-related, retail or consumer products are prohibited without prior written approval from Exhibition Management.
12) FOOD AND ALCOHOL
Food and alcohol must be supplied and served by facility catering services only. Exhibitors must obtain written permission from WCHC Exhibition Management along with a signed service agreement from the facility.
13) MUSIC LICENSING:
No copyrighted music may be played in the exhibition area in any fashion (including but not limited to: background music on video or audio tape presentations) without appropriate documented permissions and/or licensing. The Exhibitor is solely responsible for obtaining such permissions and/ or licenses for
music originating in the Exhibitor’s booth/display area. The Exhibitor is also responsible for any fines, court fees, and all other costs that may arise from failure to comply with these requirements. Sponsorship Policies
14) EXHIBITION SPACE SPECIFICATIONS:
Booth Areas include 10ft.x10ft. display space defined by 8ft. pipe and drape back- and 3ft. side-walls and company ID sign. Height restriction is 8ft. Height restrictions vary by booth.
AGREE TO CONTRACT TERMS
By checking this box you are agreeing to terms of the contract for the 2018 West Coast Haunters Convention.
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