Core Facilities Equipment Request

The Office of Research strongly supports the acquisition and use of shared equipment through its core facilities.

Complete this form to request additional equipment for a Core Facility housed in the Office of Research.

The Office of Research will carefully consider any requests to add equipment by asking a series of questions to evaluate the opportunity. Factors to consider include available capacity and expertise among existing core facility staff, and the financial commitment associated with the equipment.

Requests for placing equipment in an Office of Research core will be evaluated by the Core Facilities Support Team and a recommendation will be made to the Vice President for a final decision.

Please submit this form to start the review process.

Requestor Information

Requestor Name

Requestor Email

Department

Equipment Request Summary

Name of core facility requested to house equipment

Select from the dropdown menu or type in the name of the core.

Equipment Requested

Estimated cost of equipment ($) if new

Age and condition of equipment if transferred

Estimate Size of User Base (# of investigator groups)

Is the user base sufficient to support placing the equipment in a core? We will consider the size of the existing and potential user base, as applicable, depending on whether this equipment is new to campus or is already existing in another unit. The business models used by our core facilities generally cannot support one-user pieces of equipment. Please include the estimated number of investigator groups that will ue this equipment.

Investment, Maintenance, and Service Levels

Please briefly describe how this equipment will be used.

Is a dedicated operator required for this equipment?

Yes

Unsure

Does the core have sufficient capacity to add this equipment to its duties in terms of service and operational staffing?

Yes

Unsure

Do the staff have the experience to properly utilize the equipment? If not, what training is required?

Costs

Will the generated income cover the annual service contract and consumables, or are other resources available (ranging from funding sources to manpower) to ensure that the equipment is well maintained?

Yes

Unsure

Please briefly describe how ongoing costs will be covered.

If commercial or external university facilities offer this service at competitive rates with ready access and timely analysis, please explain the advantage of placing this instrument in a core.

Is the Office of Research being asked to contribute to the purchase of the equipment or to a portion of its maintenance and upkeep?

Yes

Unsure

Principal Investigator Considerations

A proposal may involve transitioning a PI-owned piece of equipment to ownership and management by a core facility.

Is/are the PI(s) prepared to pay the same service fees as all UGA users, recognizing that uniform guidance only allows for one set of rates among university faculty?

Yes

Unsure

N/A

Will the lack of priority access be acceptable to the PI(s)?

Yes

Unsure

N/A

How soon should PIs be expected to write the full cost of sample prep, running the experiment, and performing data analysis into grants? Please enter a date as an estimate.

Optional Comments

If desired, please share any additional comments that will help with this decision.

I understand and certify

Requests for placing equipment in an Office of Research core will be evaluated by the Core Facilities Support Team and a recommendation will be made to the Vice President for a final decision. By checking this box, I certify that all of the above is accurate to the best of my knowledge.

I understand and certify

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