Index Request Form

Index Request Form

This form is used to request the setup of indices outside of normal processing. Please choose one of the following Request Types in the form:

Restricted Index: the award is executed or in-house but there is a pending compliance hold (animal/human subjects protocol, etc.). You would also request a restricted index if you have an approval in principle (AIP) for human subjects research and are awaiting your full IRB protocol.
Expedited Index: SPS has received a fully-executed agreement or notice of award and an index is needed within 5 business days.
Multiyear Advance Spending: the award is a multiyear project, but UO is awaiting an amendment or notice of award to authorize the next increment of funding.
Pre-Award Spending: UO is negotiating the contract or sponsor has otherwise indicated a high likelihood of funding.
Submit using following link: https://research.uoregon.edu/forms/sponsored-projects-forms#Preaward%20Spending

Request Type*

Select

Compliance completed?*

SPS cannot provide an expedited or pre-award index unless the compliance elements are completed, such as IRB/IACUC protocol, or FCOI review is complete. If you are requesting an index before IRB or IACUC is completed, please use the restricted index request. FCOI must be completed before an index is created.

Select

Authorized for:

Advanced spending means the contract is in house but not signed, or the award/contract is not yet received but has a very high likelihood of being funded.

90 day pre-award means you are requesting SPS approval to incur costs 90 days before the award start date.

Select

EPCS Number*

Guarantee Amount*

You may only request up to the first year budget amount.

UO Award Number (if applicable)

Form Submitter (Last Name, First Name)*

Form Submitter (email)*

PI Name (Last Name, First Name)*

Principal Investigator (email)*

Budget Authority Contact Name (Last, First)*

Budget Authority Contact (email)*

Unit Head Contact (email address)*

Assigned pre-award SPA*

Select

SPS Post-Award Team*

Select

Guaranteed/Backup Index*

This is also referred to as a Guaranteed Index.

Reason for expedited request*

Select

Justification/Reason for the Request*

If you are requesting an expedited request and have selected one of the options above (aside from "other") please feel free to insert "see above" into this text box.

File Upload

If requesting an advanced spending or pre-award index, please upload documentation that demonstrates a high likelihood of funding, either a draft contract or email from the sponsoring agency indicating the award is forthcoming. Please note the documentation must include a clear start date and award amount.

If requesting a restricted index, please upload the award document so that the approvers can confirm that non-human subjects spending is allowed before an IRB protocol is in place.

Drag and drop files here or

By making the request for a restricted index, please certify that you will not engage in any spending related to the restricted activity until the protocol is in place. If SPS determines that the award supported restricted activities before the protocol was complete, SPS will require those expenditures to be expensed to the non-grant index provided as a backup.

Please note - a restricted spending account means you may not use these funds for any activity related to the restricted activity. For pending IRB protocols, the definition of human-subject related activities includes: any recruitment activities, any discussion with future participants, and any data collection. Additionally, you may not begin work with identifiable information until the protocol is in place. If you are not sure if an activity qualifies as human subjects related, please feel free to reach out to Research Compliance Services with a CC to your Post-award team.”

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