Document Upload (reimbursements, receipts, invoices, OOEFS)

Document Upload (reimbursements, receipts, invoices, OOEFS)

Receipts must include:

Date
Proof of Payment
itemized list of what was purchased
Vendor name

Please submit receipts and invoices as PDFS with a title that matches (ex: last name - hotel). Please do not submit jpeg/heic/screenshot images with unclear titles.

Tax: UT will not reimburse or pay any tax, if you have questions about getting tax reimbursed please reach out to Shelby for a tax exemption form.

Time frame: You have 60 days from date of purchase to submit a receipt for reimbursement - this is an IRS requirement that UT is expected to adhere to.

Travel reimbursements:

Please do not submit a request until you have ALL of your receipts. Please submit them all at one time.

Gifts, Food + Drinks, other Entertainment, and OOEFS

You will need to complete an OOEF for any of these categories, please submit the OOEF here. Please include receipt.

Name*

EID*

UT email*

Department*

Select or enter value

What kind of document is this?*

Select

What is this receipt for?*

Select or enter value

Vendor

if any

Price

Finance Team notified about the service occuring?*

Was the Finance Team notified 30 days before the services were rendered?

Select or enter value

Please provide your explanation as to why*

RTA #*

Please provide the RTA number for your trip. You can find your RTA number on the email confirming approval of your travel authorization request. If you do not have an RTA number, please indicate the destination city for your trip.

Travel Location*

start date of travel *

end date of travel *

expenses to be reimbursed*

select all expenses to be reimbursed

Select or enter value

Purpose of Purchase*

Funding source or account if known*

Please include which department or account will be funding this purchase.

Select or enter value

Please attach your receipts, invoices, and OOEFs here*

For all receipts - please name them as vendor + amount + your last name

For invoices: please name them as vendor + amount + "invoice"

If you are attaching an OOEF - please include original receipt as well and include OOEF in name

Please submit receipts and invoices as PDFS with a title that matches (ex: last name - hotel). Please do not submit multiple images with unclear titles.

Drag and drop files here or

Additional information

If there are any changes to your travel dates, missing or unclear receipts, or if there are any other details you think we should consider please let us know in the notes section below.

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