Reimbursement forms must be submitted within 60 days of the date of expense incurrence. Approval from the Division of Financial Planning, Operations, and Strategy leadership is required for reimbursement requests that are submitted beyond 60 days. The timeframe for processing reimbursement forms is 30 days.

• Please click here to view the guidance memorandum for this form.
• Please click here to view the recorded instructions for using this form.

Include one request per form. To submit multiple expenses, use your browser's back button after submission and you can return to this page with the form fields auto-populated from your last submission.

"Out-of-State travel" means travel to destinations outside Maryland and Washington, D.C. For out-of-state travel, please attach the approved out-of-state travel documentation with the expense reimbursement form.

Please remember:

• All meal rates are inclusive of taxes and tips.
• Original receipts are required for all expenses other than tips.
• Receipts for meals and hotels must be itemized.
• When an employee is in travel status involving absence from home overnight, all meals are reimbursable.
• Reimbursement will not be made for the cost of alcoholic beverages.
• The cost of breakfast is reimbursable when an employee, in travel status, has to leave home on official business two hours or more prior to the beginning of the employee's normal start time. The cost of dinner is reimbursable when an employee, in travel status, cannot get home within two hours or more after the employee's normal quitting time. In both cases, the two hours are in addition to the regular commuting time.
• Staying overnight in a hotel confirms travel status. If you stayed in a hotel, provide a copy of the itemized hotel bill/folio.
• If you are at a conference but are claiming meal reimbursement, provide the agenda from the conference to show the duration of the event and whether or not meals were provided.