DoIT Internal Project Request

This form is for the Division of IT internal use. If you are outside the Division of IT, please use the following request form: https://app.smartsheet.com/b/form/d21154f4ceaa42ee8494b0303e937712

Project Name*

Project Description (1-3 sentences)*

What is the project & why does it need to be done? Explain as if reader has limited IT knowledge

Anticipated Start Date*

Anticipated Completion Date*

Comments*

Explain your rationale for the project start and end dates

Requestor*

Email address of individual filling out form

Director/Manager Contact

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Demand Management Group

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Team Name*

This is the team that will be primarily leading this project

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if other teams will be involved, check here

List other Teams needed for this project

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Project Origination*

Where did this project come from?

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Project Sponsor

If there is a campus sponsor, please enter here

Sr. Leader Contact

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Who will be the technical lead on this project*

If known

What is the approximate percentage of your team's time that will be dedicated this project?*

PMO Help Requested

If you are requesting support from the Project Services Team check this box

Type of Project Help Requested*

Project Manager

• Facilitates and guides the project team with support of the Project Lead

• Develops a project charter and project plan (tasks, deliverables, milestones, timeline, etc.) from project team input and maintains adherence to both the charter and plan.

Project Coordinator

• May assist the Project Lead in helping facilitate and guide the project team meetings

• May support the Project Lead in his/her development of any necessary project artifacts, e.g. project charter, project plan

Project Admin

• Assists Project Lead with project documentation.

• Under direction of Project Lead, schedules project team meetings and other meetings as need arises.

Select

Comm Support Requested

If you are requesting support from the Communication Team check this box

Comm Support Level*

Minimal:

• Project team develops most comms; comms team reviews

• Comms team attends project mtgs only AS NEEDED

• Comms may include: milestone comms, simple webpage w/project info (few updates needed), IT stakeholder updates, e.g. Subnet Managers mtg, given by project team

Moderate:

• Comms team develops most comms w/input and approval from project team

• Comms team attends project mtgs

• Comms may include: comms plan, monthly email comms, simple webpage w/ project info (updates to content needed)

High:

• Comms team develops most comms w/ input and approval from project team - several different comms channels and approaches necessary

• Comms team attends ALL project mtgs

• Comms may include: comms plan, complex webpage (user guides, timeline, FAQs) w/ regular updates, regular comms to multiple audiences (IT, students, faculty/staff), info sessions/presentations, asset development (posters, digital signs, etc.)

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Est Effort (Total Hrs)*

Total effort for all individuals across team (Small/Medium/Large)

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Project Cost -Type (if known)

No need to include general labor costs

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Project Cost -Amount (if known)

Maintainence or support needed?

When this project is complete, will there be a need for ongoing support from the DoIT? If so, check box

Which teams will be needed?*

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