Application for Accreditation for British Open Senior and U14 Championships and GB Cup 2024

Application for Accreditation for British Open Senior and U14 Championships and GB Cup 2024

If you are a coach or parent/carer requiring accreditation for the British Open Championships or the GB Cup on the 13th and 14th July 2024. Venue: EIS Sheffield, Coleridge Road, Sheffield, S9 5DA then you must complete this form ahead of the event.

Deadline for Applications: 9th July 2024 at 5pm

There is a separate process for coaches based outside the UK who wish to support athletes representing GBR at domestic events – contact steve.kemp@britishfencing.com for more information.

Forename*

This is the name of the person applying for accreditation, or in the case of supporter membership the name of the supporter

Surname*

This is the name of the person applying for accreditation, or in the case of supporter membership the name of the supporter

Email*

This email is required for us to send your approval notice. Ensure that this is completed correctly. The response may be filtered by spam filters so please check spam and junk folders if you have not heard back from us within 3 full working days.

Contact Phone*

This number will be used if we need to contact you regarding any information provided on this form.

Phone

Role at the event.*

Please select the supporting role that you will undertake at the event.

Select

BF membership number*

To be eligible for a coach's accreditation you must be on the coaching register please see here for the requirements To be eligible to apply for parent/carer/guardian or piste side assistant accreditation, you must hold a British Fencing membership. Please note that this MUST be the membership number of the person applying, and not the athlete (s). If you supply the athlete's membership number your accreditation request will be declined

Club/School*

Please select which club(s)/School(s), whose athletes you will be supporting. All clubs and schools should be registered with British Fencing.

If you cannot find your club/school listed, please contact us using the general enquires form which can be found HERE

Select

Weapon Category*

What weapon categories will you be supporting?

Select

I confirm I am on the Coaching Register

Please check that you are on the coach register https://www.britishfencing.com/coach-search/ If you are not your application for coaching accreditation will be declined.

If you are an athlete wishing to support a club mate and you have compete membership please apply for Field of Play accreditation.

If you do not appear on the coaches register and think you should please check your sport80 profile to see what is missing/lapsed. If everything appears to be in order email development@britishfencing.com, include your membership number in the email and we can then investigate.

Tell us why you would like photographic accreditation at this competition*

Where will these images be used?*

Coaches Accreditation

Coaches must appear on COACH SEARCH to be granted accreditation. Please check you appear on coach search before completing your application. https://www.britishfencing.com/coach-search/

If you do not appear on coach search check your sport80 profile to see if any qualifications have lapsed or are pending approval. If you think you meet the coach search requirements but are not showing please use our general enquiries form HERE select workforce and we will do all we can to resolve the problem. You will receive an email from automation@app.smartsheet.com once your accreditation request is accepted or declined. Please check your spam/junk/quarantine folder(s) if you have yet to receive a notification within 5 working days.

Parent/Carer/Guardian Accreditation

You must be the legal Parent/Guardian/Carer for this type of accreditation and you must hold a minimum of supporter membership of British Fencing. You will receive an email from "automation@app.smartsheet.com" once your accreditation request is accepted or declined. Please check your spam/junk/quarantine folder(s) if you have yet to receive a notification within 5 working days..

Photography/Media Accreditation

Anyone wanting to take photographs using any kind of professional or semi-pro camera equipment must apply for media accreditation in advance of the event – accreditation will not be available during competition. This means any kind of camera with a detachable lens, and/or using any kind of tripod or monopod. Media accreditation is for still photography only – no pro or semi-pro video equipment is permitted.

Supporter Accreditation

For this type of accreditation, you must hold a minimum of supporter membership of British Fencing. You will receive an email from "automation@app.smartsheet.com" once your accreditation request is accepted or declined. Please check your spam/junk/quarantine folder(s) if you have yet to receive a notification within 5 working days.

Membership Type*

Select or enter value

Reason for supporting your athlete?

What is the reason you wish to have piste side accreditation?

Select or enter value

I confirm that the medical reason for wishing to have piste side accreditation is included in the athletes sport80 profile*

Athlete BF Membership Number*

Please provide the BF membership for the supported athlete.

Name of fencer(s) being supported*

Please list the names of any athletes you will be supporting at this event

Photography Policy*

I confirm that I have read, understand, and will abide by the BF Photography Policy

Privacy Notice

Data collected through this form will be held in accordance with the British Fencing Privacy Policy that can be found here: https://www.britishfencing.com/policy-zone/gdpr-data-protection/.

The personal data you have provided in this form will be used by BF for the following purposes:

To assess coaches/parents/guardians/carers meet the minimum operating standards for domestic competitions to be accredited at the selected competitions. To do this your data will be shared with appointed staff responsible for overseeing the competition accreditation. To confirm membership of British Fencing and adoption of the relevant policies

Under the Data Protection Act, 2018, you have rights as an individual which you can exercise in relation to the information we hold about you. BF tries to meet the highest standards when collecting and using personal information. For this reason, we take any complaints we receive about this very seriously. We encourage people to bring it to our attention if they think that our collection or use of information is unfair, misleading or inappropriate. We would also welcome any suggestions for improving our procedures.

This Privacy Notice was drafted with brevity and clarity in mind. It does not provide exhaustive detail of all aspects of the BF’s collection and use of personal information. However, we are happy to provide any additional information or explanation needed. Any requests for this should be sent to the Data Protection Officer at the address below.

If you want to make a complaint about the way we have processed your personal information, you should also contact the Data Protection Officer at the address below. Access to your data BF tries to be as open as we can be in terms of giving people access to their personal information.

Individuals can find out if we hold any personal information by making a ‘subject access request’ under the Data Protection Act 2018. If we do hold information about you, we will:

• give you a description of it;

• tell you why we are holding it;

• tell you who it could be disclosed to; and

• let you have a copy of the information in an intelligible form.

Errors If we do hold information about you, you can ask us to correct any mistakes by, once again, contacting the Data Protection Officer as detailed below.

Erasure You can also ask us to delete the data we hold about you by, once again contacting the Data Protection Officer as detailed below.

How to contact us: If you want to see BF’s Privacy Statement and full Privacy Policy you can find these on the website in the Policies section at the foot of every webpage, https://www.britishfencing.com/policy-zone/gdpr-data-protection/, or you can request a copy by email from the BF Data Protection Officer who can be contacted by email or in writing, details below:

BF Data Protection Officer,

British Fencing Head Office,

1 Baron's Gate 33-35 Rothschild Road,

London W4 5HT or dataprotection@britishfencing.com

I confirm that I have read, understand, and will abide by all the relevant BF Policies and Codes of Conduct https://www.britishfencing.com/policy-zone/codes-of-conduct/ and in particular the BF Coaches Code of Conduct or the Parents Code of Conduct and the BF Fair Play Code

I agree to abide by all the relevant BF Policies and Codes of Conduct*

Please tick to confirm that you have read and understood the Data Privacy Notice and that you consent (or in the event that you are completing this form for someone else that you have their consent) to personal information being used in the way described.*

Send me a copy of my responses

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