BSBK Services Procurement Request

LBL Procurement Help Desk

For general procurement questions, please contact the LBL Procurement Help Desk; ProcurementHelp@lbl.gov


For additional information go to:

https://bsbkops.lbl.gov/services/procurement


Questions?

For any other requests or questions related to procurement, please email bsbk_Procurement@lbl.gov and someone from the Biosciences Operations at Berkeley team will respond accordingly.


Holiday Delays

Please plan ahead! Multiple vendors, LBNL procurement & shipping departments have longer turnaround times during holiday periods. We greatly appreciate your patience and understanding during these times.

https://hr.lbl.gov/resource/berkeley-lab-holiday-calendar/

Please Read: Type Of Order

If your order falls into the "Services Only" category, please proceed:


Services Only Requests:

  • No actual physical delivery of an item
  • PO modifications
  • PO Extensions
  • UC Services.
  • Journal Subscriptions


Publishing Fees:

Please process through the LBL Payment Request system.

  • If a journal isn't among the already existing payees, the request will get sent back by AP.
  • If you use epro, AP requires the Requester to obtain the tax paperwork necessary to add the journal to the Payee list.


Have all costs for this order been confirmed & received funding approval from the RA?


If no, please contact the project resource analyst for funding approval BEFORE submitting your order request. Thank you.


For order approvals, you can contact the RA directly or the RA Team at BSBKRAApprovals@lbl.gov


List of Resource Analyst Assignments by BA

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Order Attachments

Attach all :

  • Quotes
  • Invoices
  • Receipts
  • Order Screenshots
  • Other supporting materials here.


Please use PDFs when possible.


Delivery addresses & Quotes must always be addressed to LBNL, not to UC Berkeley or any other entity.

Drag and drop files here or

Requester Information


Important Notes:

  • Please include your LBNL email (@lbl.gov). If you do not have a Berkeley Lab (not UCB) email account, we cannot process your order. Our FMS system only allows LBNL authorized accounts.


  • All order notifications are automatized in FMS. Order notifications will only go to a LBNL email account. Please plan accordingly, thank you!


  • A Smartsheet copy of your request will automatically sent to you for your records. Make sure the email is correct, thanks!

Full Name Of Receiver. LBNL Personnel Only

http://phonebook.lbl.gov/

Used to identify and locate orders faster in FMS.

LIMITED TO 30 CHARACTERS ONLY. FMS will truncate name at 30 characters


Project ID Information

  • Project ID
  • Activity Code
  • Projects ID's PI Name

Vendor Information

One vendor per request. Please do not combine multiple vendor requests.


  • Web
  • Phone
  • Contact
  • Vendor Address
  • Other

Order Details

If this is an urgent delivery, please provide delivery date needed and order details in the below section.


If non-urgent, items are normally received within 1-3 weeks. Delivery times can vary by type of order, vendor, and LBNL Receiving & Shipping department.

Lab policy requires justification & description for all service orders


Keep Boxed Checked. Thank you.

  • If exact dates are unknown, put date range and any additional details in comments.
  • If you see this, it is a requirement for this order. Thank you.


Put Service Start Date & End Date:

This should be the cost per individual item, NOT the total for the full quantity

Select the proper category code from the drop down menu, please see detailed descriptions: https://drive.google.com/file/d/0B2tu5MSQ3GvFUHQ3X1lTMTJxcWc/view?resourcekey=0-KbEG4sSRFW39sVftHFfrQg

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Submit Order Request

Invalid entry? Issue submitting order? Please make sure you complete all required fields prior to submitting your request.


A Smartsheet copy of your request will automatically be sent to you, for your records. Make sure the requester email is correct, thanks!