External Event Reservation Form

Non-University Affiliated Groups and Individuals

Section 1: Individual/Group/Organization/Company Information

Group Name

Is your organization nonprofit?

Yes

N/A

First Name

Last Name

Phone Number

Mailing Address

Section 2: Event Information

Event Name

Event Description

Anticipated Number of Attendees

Desired Location

Campus Map

Desired Event Start Date

Desired Event End Date

Please list alternative dates for your event.

Desired Event Start and End Time

Will you require additional time for setup/breakdown?

Room Setup

Special Requests/Needs

Please list any special parking, A/V, or other requests that you may have at this time.

Is there a charge to attend the event?

Yes

Will food/refreshments/alcohol be served or will this event need access to one of our dining halls?

Yes

Will this event use Housing Services?

Yes

Section 3: Participant Information

Will there be any non-UWG student participants under the age of 18 present at this event/meeting?

Yes

Have you hosted this event at UWG in the past?

Disclaimer

All external clients must submit the following:

Certificate of liability Insurance.
Facility Use Agreement

Additionally, any group hosting participants under the age of 18 years must provide written acknowledgement of the Minors on Campus Policy at the University of West Georgia and maintain records verifying the completion of background checks for all staff members associated with the camp/conference/event. We are unable to accommodate any group that arrives to campus without any of these documents.

I agree to these terms.

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