External Event Reservation Form

Non-University Affiliated Groups and Individuals

Section 1: Individual/Group/Organization/Company Information

Group Name

Is your organization nonprofit?*

Yes

N/A

Tax Exempt ID

First Name*

Last Name*

Email*

Phone Number*

Mailing Address*

Section 2: Event Information

Event Name*

Event Description*

Anticipated Number of Attendees*

Desired Location*

Campus Map

Select or enter value

Desired Event Start Date*

Desired Event End Date*

Please list alternative dates for your event.*

Desired Event Start and End Time*

Will you require additional time for setup/breakdown?*

Select or enter value

Please indicate the amount of time needed for setup/breakdown.*

Special Requests/Needs*

Please list any special parking, A/V, or other requests that you may have at this time.

Is there a charge to attend the event?*

Yes

Will food/refreshments/alcohol be served or will this event need access to one of our dining halls?*

Yes

Please select one of the following:*

Events/meetings serving food outside of Dine West must be approved by the Director of Campus Dining as Dine West has the first right of refusal for all food served on campus.

Requesting Dine West Catering Services

Requesting access to a dining hall

Requesting a Food Waiver for an outside vendor

Will alcohol be served?*

Yes

Will this event use Housing Services?*

Yes

Please select one of the following Housing accommodations:*

Traditional Style Residence Hall

Suite Style Residence Hall

Apartment Style Residence Hall

Section 3: Participant Information

Will there be any non-UWG student participants under the age of 18 present at this event/meeting?*

Yes

Average Age of Participants*

Please select one of the following:*

Minors will be supervised by parent/legal guardian

Minors will be supervised by external chaperone

Minors will be supervised by UWG only

Have you hosted this event at UWG in the past?*

Select or enter value

Disclaimer

All external clients must submit the following:

Certificate of liability Insurance.
Facility Use Agreement

Additionally, any group hosting participants under the age of 18 years must provide written acknowledgement of the Minors on Campus Policy at the University of West Georgia and maintain records verifying the completion of background checks for all staff members associated with the camp/conference/event. We are unable to accommodate any group that arrives to campus without any of these documents.

I agree to these terms.*

Send me a copy of my responses

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