Facilities Management &

Information Technology

Project Request Form

This request form will be used to initiate all Facilities and IT projects in an effort to collect pertinent data necessary for decision and resource planning. The use of this system will:


  • Ensure project alignment with University Goals
  • Optimize internal resources of Facilities, IT and the University as a whole
  • Prioritize initiatives based on budget and human resources
  • Reduce the quantity of redundant projects
  • Help ensure high-quality results


Upon submitting this form, your request will be sent to the Facilities and IT Project Management team for review. Within 5 business days, a team member will be in touch with next steps.


To expedite the review of your request, please provide as much detail as possible and include all required documentation in your submission.


Thank you for your cooperation.

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Sponsors and Project Leaders

If you are unsure of who your Project Sponsor is, here are some helpful links: Executive Leaders, Academic Deans

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This individual will be heavily involved in the successful execution of this project. They must be available for meetings, provide insight into current operations and advise on desired outcomes.


*The Primary Project Owner can NOT be the same individual as the Project Sponsor.

This individual(s) should be able to perform the duties of the primary project owner, either in conjunction with or in the absence of said primary project owner.


*The Backup Project Owner can NOT be the same individual as the Primary Project Owner or the Project Sponsor.

Decision Item

Please provide as much detail as possible.

Please select the primary IT category for this request.

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What are you looking to do? What problem are you looking to solve? What service are you trying to replace?

Facilities Project Decision Items

Please select the primary facilities category for this request.

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How closely does the project request impact with the University's strategic goals?*
What enterprise risk does this project incur, if any?*

Select the option that is of the highest risk.

How vital is this project to continuity of university operations?*

Please consider not only the needs of your department but university operations as a whole.

What is the project's benefit to the university?*

Please consider value add, cost avoidance, and savings in human resource when selecting your response.

Is this project required for compliance or cost reduction?*
Will this project contribute to the University's ongoing efforts for continuous improvement?*

Proposed Timeline and Expected Cost

Please indicate your targeted completion date and cost estimation. Once the project has been approved, a schedule and budget will be determined.

Please select a date within reason based on the needs of the request you are submitting.

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If Estimated Cost is $0, please select "Not Applicable".

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Communication & Support Planning

Please select the audience that will be affected by this project.

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On completion of the project, who will receive communication?

Please select all parties who will be responsible for providing support for the community.

Identify Possible Solutions

The Office of Information Technology suggests reaching out to your peers at local universities/colleges to see what solutions they are using for the given decision item.*
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First Vendor Details

Phone

Second Vendor Details

Phone

Third Vendor Details

Phone

Please align your projects with AT LEAST ONE of the three overarching goals of momentum 2: (https://strategic-plan.adelphi.edu/).

Please upload any documentation related to your request using the widget below.


If applicable, please include any vendor related documentation in your upload:

  • Proposal
  • Quote
  • Contracts/Scope of Work


If your request involves process automation or significant changes to an existing automated process, please attach a copy of your current state workflow (either process map or a step-by-step list). Your request will not be moved forward without this required documentation.

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