Group Air Registration Form

Upon receipt of this Meeting Registration Form, our Meeting Coordinator will arrange a discovery call with you to review the provided details, answer any questions, and discuss further requirements.

Meeting Organizer Contact Information

Please provide contact info for the meeting organizer.

Meeting Planner's first and last name*

Meeting Planner's phone number, including the area code*

Meeting Planner's email address*

Would you like a copy of each passenger's ticket receipt?*

Yes

Secondary Meeting Planner's info

Please provide name, phone number, and email address for the back-up meeting organizer.

Meeting destination*

Arrival and/or departure airport*

For arrival and departure destinations with multiple airports, are attendees allowed to arrive at any surrounding airport?

Yes

N/A (no surrounding airport)

Please list all approved airports.*

Please uncheck if train bookings are not allowed.

Arrival time*

Please provide the latest flight arrival time at the approved airport (and date, if different from meeting's start date).

Departure time*

Please advise the earliest possible flight departure time. Add a remark if an additional night is allowed when flights meeting the restrictions listed above are not available on the departure date.

Expected Go-Live Date (the date bookings can begin)*

Please ensure your Expected Go-Live-Date meets the following advanced notice timeline.

10-50 travelers - 1 week if Fast Track

10-249 travelers - 2 weeks

250-999 travelers - 3 weeks

1,000-2,000 - 4 weeks

2,001+ travelers - 5 weeks

Number of traveling attendees, including guests (minimum 10 travelers to the same destination at the same time required for group travel)*

Please provide a NUMBER ONLY. Any additional info about the number of participants may be entered at the bottom of the registration form in the Additional Information section.

Attendee types:*

Please select all that apply.

Select

Will any travelers be originating outside of North America?*

Yes

Please read:

If ALL meeting attendees will originate travel outside North America, the NORAM Groups Department will be unable to manage the meeting.

Meetings where there is a combination of travelers originating both inside and outside North America are not in scope for the NORAM Group Air Department. Such requests must be reviewed with the Meeting Air Coordinator during the discovery call. After all specifics are known, approval for fulfilment will be considered.

Please advise where your travelers will be originating from:*

Select all that apply

USA

Canada

Please select the booking method you prefer for this meeting.*

Select

Percentage of bookings using OBT?

Please estimate what percentage of bookings will be completed using the online booking tool.

Payment Information Per Travel Group

For security compliance reasons, BCD Travel can receive credit card details only over the phone. Our Meeting Coordinator will review your payment details during the discovery call.

Invited Employees:*

Company Central Billing (or Credit Card)

Employee Individual Corporate Credit Card

Personal Credit Card

Invited non-employees:*

Includes HCP, speakers, meeting guests, etc.

Company Central Billing or Credit Card

Employee Individual Corporate Credit Card

Personal guests:*

Employee Individual Corporate Credit Card

Personal Credit card

Meeting Travel Policy

The account’s corporate travel policy will be applied to all bookings unless a meeting-specific policy is outlined.

Fare cap*

List the highest dollar amount for price of a ticket not needing approval.

Airfare preferences*

Lowest available fare including Basic Economy

Lowest available fare excluding Basic Economy

Lowest available refundable fare

Lowest available Premium Economy fare

Lowest available Business Class fare

Lowest available First Class fare

Are paid seats allowed at company expense?*

Yes, but only the lowest seat option based on the traveler's preference (window or aisle)

Best seat should be obtained regardless of cost

Deviation Info and Requirements

Who will approve deviations?*

Approvals needed for:*

Select all that apply.

Select or enter value

Who will book additional hotel nights to accommodate flight arrival/departure times?*

Meeting Planner/Organizer

Travelers themselves

NORAM Group Air Department

Airlines Schedule Changes: Post-Ticketing

Who should BCD NORAM Group Air Department contact to advise of airline-generated schedule change after tickets are issued?*

Traveler

Meeting Planner

Reporting Remarks

Standard reporting remarks used by the client will be reviewed during your call with BCD Meeting Coordinator.

Please provide Cvent code, when applicable.

Reportable fields specific to this meeting:

Examples: cost center, business unit, purpose of the trip, registration ID,

Hotel and Ground Transportation

Confirmed by the meeting planner and provided to the BCD Travel NORAM Group Air Department for reference only.

Hotel info

Hotel reservations to be confirmed by:

Select or enter value

Ground transportation info

Ground transportation to be confirmed by

Select or enter value

Additional information

Send me a copy of my responses

Meeting Organizer Contact Information

Meeting Information

Payment Information Per Travel Group

Meeting Travel Policy

Deviation Info and Requirements

Airlines Schedule Changes: Post-Ticketing

Reporting Remarks

Hotel and Ground Transportation