FSS Purchase Request Form

Enter a short description to be used as the title of your request

Search through the dropdown menu or begin typing your unit name. If you don't find your unit listed, try using its abbreviation

Select or enter value
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Please select a request category below:*
Does the vendor/payee accept credit card payment?*

PCard Travel Purchase

Please provide the business purpose below for the travel request. A separate link may be sent to you to collect additional details for the travel arrangements.

PCard Purchase

Please include links for any online items. If you have a large order request with multiple items/quantities, please attach a spreadsheet using the link below. If the vendor is a large online retailer (e.g. Amazon), you can write N/A in the Vendor Email section

Honorarium

(Note: Honoraria can only be paid to individuals. If the payment is being made to a business, this will be paid through a purchase order instead)


Upload a bio of the guest speaker using the File Upload section below

Purchase Order

Upload an invoice, estimate, or quote from the vendor using the File Upload section below.


Please note the following:

  • Purchase orders can take a significantly long time to complete. It is strongly recommended to submit PO requests as far in advance as possible
  • If the vendor is not already in LoboMart, they will receive an email from Payment Works and will need to complete the online vendor registration before we can begin processing their payment

If there are multiple payees, please attach a spreadsheet of payees using the link below

Non-UNM email addresses only

Invoice Payment

By submitting this request form, you are confirming that the services goods listed on the invoice have been completed/received.

UNM Employee Payment

Depending on the circumstances, this will be paid by one of the following methods:

  • Non-Standard Payment (for employees paid monthly)
  • Timesheet adjustment (for employee paid bi-weekly)

Please enter a description of the goods/services being paid for in the Other / Additional Information box below, including the date that goods are delivered or services are completed, as well as the payee's name and Banner ID (if you know it).

Journal Voucher

Please provide the other department's index in the Other / Additional Information box below. If you do not know it, please provide a contact person we can reach out to in the other department.

Reimbursement

Upload all of your receipts using the File Upload section below.


Please note the following:

  • Receipts must be legible and show itemized detail
  • Receipts must show proof of purchase (either "Cash" or the last four digits of the card used)
  • Services are not reimbursable
  • Expenses older than 60 days will be reported as taxable income
  • Expenses older than 180 days are no longer reimbursable
  • Sales tax on goods is not reimbursable

PCard Recon

Upload all of your receipts using the File Upload section below.

Scholarship

Upload a spreadsheet that includes the following information for each student using the File Upload section below:

  • Student name
  • Banner ID
  • Amount
  • Index

Other

Enter a description of your purchase request using the Other section below, and upload any relevant documents using the File Upload section.

The business purpose must include all relevant information, including dates, places, names, etc.

Enter the purchase order number that has already been created for this invoice. If a PO has not been created yet, please change the category to Purchase goods/services (non-UNM payee).

Enter the index number to use for this request.


If you are splitting the expense across multiple indices, please specify.

Upload the following documents, based on the category:


Honorarium (guest speakers only)

  1. Bio of guest speaker
  2. Event flyer (if applicable)

Purchase Order

  1. Invoice/estimate/quote

Reimbursement & PCard Recon

  1. All receipts
  2. Supporting documentation of event/travel (if applicable)

Scholarship

  1. List of Name, Banner ID, and Amount for each student

Anything Travel Related

  1. Supporting documentation confirming the date and location of travel

Anything Food Related

  1. List of all attendees and their affiliation to UNM (if fewer than 20), OR
  2. General description of attendees (if more than 20)
Drag and drop files here or

By checking this box, you will receive an automatic notification to the email provided above once this task is marked as Completed by FSS. This does not necessarily mean that the payment has been processed, but simply that FSS has finished working on this task.

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