Employee Hardship Grant Application

Employee Hardship

Grant Application

The EpicPromise Employee Foundation provides short-term aid, up to $5,000 USD, following a critical, unexpected event, to address hardship expenses that an employee or their dependent is unable to pay. Employee Hardship Grants are available to Australian, Canadian, and U.S.-based Vail Resorts employees, who are active, furloughed, or seasonal (eligible for re-hire or SIS – Seasonal Inactive Status), and employee dependents. The following general criteria must be met to be eligible:

Experience a qualifying hardship
Meet our Income Qualifications
Demonstrate financial need
Have made a reasonable attempt to address the hardship on your own

My Information

First Name*

Last Name

Email Address*

Please re-enter email address.*

Telephone Number (Primary)*

Phone

If needed, can we text the above phone number?*

Personal Address 1*

Personal Address 2

Apartment, Unit, PO Box

City*

State/Region/Province*

Zip Code/Postal Code*

Vail Resorts Employee ID Number*

Vail Resorts Job Title*

Resort Location*

Select or enter value

Vail Resorts Supervisor*

Hire Date*

If you do not know the exact day of hire, please use MM/01/YYYY.

Current Employment Status

Select or enter value

Family and Insurance Details

Please list any and all legal dependents at your primary residence, along with their relationship to you. List N/A if this does not apply.*

Do you have medical insurance?*

Select or enter value

Do you have homeowners or rental insurance?

Select or enter value

Are you planning to apply for this grant by yourself or as a family?*

Select

List your current, ITEMIZED monthly household expenses including mortgage/rent, car payments, utilities, food, and any other monthly financial obligations. List "0" if a specific section does not apply.

Rent/Mortgage*

Utilities*

Internet ($)*

Car Payments and/or Car Insurance ($)*

Mobile Phone ($)*

Food/Groceries ($)*

Other - Please list expense and $ amount.

Request Narrative

Select the hardship type that best represents your event.*

Select

What is the dollar amount you are requesting? (The maximum grant amount is US $5,000.00)*

Your request must be validated by your supporting documentation. For example, you may ONLY request $1,000.00 if your attached documentation shows that you paid $1,000.00 out of pocket for hardship related expenses. We will not consider any further expenses if you cannot or have not provided the appropriate validating documentation.

Please note - We can only consider ONE grant application per hardship event. Please submit once you have received ALL anticipated expenses.

What is the currency of your requested $ amount?*

This must match the currency of your expenses in your attached documentation.

Select

List the date of your unplanned financial hardship*

Please explain why you are requesting assistance. Be as specific and detailed as possible. This should include a description of the unplanned trigger event, as well as the financial implications.*

What steps have you taken to address this financial hardship? Please include details on other community resources that you have used and any other relevant efforts.*

Supporting Documents

As a U.S. 501(c)(3) charity, the EpicPromise Employee Foundation is required by U.S. law to verify proof of hardship event and proof of ALL corresponding financial requests. We will ask you to upload required documents below.

Please note - You will not receive any follow up communication until you have submitted accurate and detailed information on your case, including ALL required documentation. Applications will not be reviewed without requested information and documentation, including specific proof of hardship event and exact proof of request amount related to hardship.

Proof of Emergency*

Your document(s) should describe the event and nature of your hardship.
Your document(s) must be dated and show your name or the name of the individual experiencing the hardship.

Documentation will vary by hardship type. Examples of acceptable document(s) include: medical diagnosis, hospital discharge paperwork, doctor's note, police report, fire report, death certificate/obituary, funeral notice, etc.

Please attach each PDF document separately with a descriptive file name (Example: Smith_Obituary; Jones_Diagnosis).

DO NOT UPLOAD ANY PERSONAL PHOTOS. Personal photos do not qualify as proof of emergency in ANY case and will not be opened in the review of your application. In the rare case that a photo is relevant, the Program Manager will reach out to you directly for a request.

__________________________________________________

Proof of Dollar Amount Requested

Your document(s) MUST include ALL expenses associated with your event that you are requesting support for. Additional requirements may apply.

Examples of acceptable document(s) include: FINAL medical bills (after insurance processing), receipts, invoices. We function on a reimbursement basis, and are unable to consider most requests for support until payments have been made. Some exceptions may apply.

Please attach each PDF document separately, adding a descriptive file name with the amount (Examples: JonesRent_$800; SmithHospitalBill_$3,000).

For requests with multiple invoices/expenses, please download the following template(s), create a copy to complete with your claimed expenses, and upload a completed PDF file as an attachment here.

Download Monthly Expenses template.

Download Other Claimed Expenses template.

ALL REQUIRED DOCUMENTATION SHOULD BE UPLOADED HERE. There is a maximum of 10 document attachments. If you have more than 10 documents to share, please email additional documentation to epefhardship@vailresorts.com.

Drag and drop files here or

Final Confirmation

I certify that all of the above information is accurate and true to the best of my knowledge.*

I understand that the EpicPromise Employee Foundation will verify my Vail Resorts' employment status and income with company Human Resources, and I hereby give them permission to do so.*

How did you hear about the EpicPromise Employee Foundation Employee Hardship grant program?*

Send me a copy of my responses

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