SAEM Gifts and Awards Pre-Authorization Request

Boise State University understands the need to recognize and encourage the dedication, support, and participation of its employees and friends of the institution in carrying out the university’s mission. Gifts, Awards, and Prizes may be used to support that mission but must be reasonable in price and comply with funding source restrictions. Gifts, Awards, and Prizes may not be provided in lieu of payment for services or as a quid pro quo. Certain Gifts, Awards, and Prizes have tax implications for the recipient with a corresponding reporting requirement for the university. Any SAEM employee wishing to purchase a Gift, Award, or Prize must obtain pre-authorization approval from the Vice President's Office. For additional information, please review Policy 6230 and the Gift Matrix.

First and Last Name*

Email*

Department*

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Recipient(s)*

Who is receiving the gift? Please provide the recipient's name if known.

Recipient Classification*

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ID Number(s)

Date of Gift / Award / Prize*

When will the item be given to the recipient?

Cost*

Estimate if the exact amount is unknown.

Gift Type*

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Description*

What is being given? Examples include plaques, memorabilia, gift cards, flowers, contributions to charitable organizations, etc.

Justification*

Why is this person receiving the gift / award / incentive?

Funding Source*

In most situations, Gifts, Awards, and Prizes should be purchased with local or public relations (PR) funding sources. Appropriated and grant funds may be used in limited situations, which are identified in the Gift Award Matrix.

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Please include any supplemental documentation (optional).

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