Report a Welfare Incident/Concern (other than serious/imminent risk)

If you have a safeguarding concern you MUST report it.

FOR SERIOUS CONCERNS/IMMINENT RISK DO NOT USE THIS FORM.

If you have a serious concern and you believe that a child or adult at risk is at imminent risk in the first instance you must contact the Police or Children/Adult Services in your area and then contact the Equality and Safeguarding Manager on the emergency 24hr safeguarding number: 07526 003030 immediately.

If you are in doubt as to whether your concern is serious, contact the Equality and Safeguarding Manager, Liz Behnke for advice on 077177 40125.

Complaints vs Safeguarding - You can check here for examples of issues that have been raised as safeguarding but should be raised as other types of complaints. Just because a child is involved in a complaint does not automatically mean it is a safeguarding concern.

If the Equality and Safeguarding Manager is unavailable call the NSPCC (help@nspcc.org.uk) who are available 24/7 for help, advice and support: 0808 800 5000

Reporting where there is no serious concern or no immediate risk.

If there is no immediate risk, you can report the incident/concern in the following ways:

1) If the concern arises during an event, you should contact the designated event welfare officer

2) If the concern relates to an affiliated club activity, you should contact the club welfare officer

3) If none of the above apply or you are not comfortable speaking to the nominated welfare officers please contact the Equality and Safeguarding Manager during normal working hours: Liz Behnke on 077177 40125 OR complete this form.

When reporting a safeguarding concern we encourage you to provide details which allows us to investigate. If we get anonymous concerns with no details of when/where and who was present when these concerns were identified we are unlikely to be able to investigate.

Your Name (as the person reporting concern)

You do not need to give your name to report a concern. However, we encourage that personal information is disclosed to enable appropriate follow up. If you don’t supply any personal data we will not be able to follow up with you if we need clarification, and cannot update you on progress. We may be able to keep your details anonymous (see below to indicate preferences).

Contact Email

Contact Telephone Number

I would prefer to remain anonymous if possible

Depending on the concern(s) being raised we may be able to keep your anonymity as we investigate.

Select

Details of the Incident/Concern

Please note there is a maximum of 350 characters for each of the text response fields below. If you have more to add please use the file upload facility.

What happened?*

When did it happen?*

Do you have details of any of the individuals involved?

Please list any details (for example names, roles, clubs, contact details)

Are there any witnesses to the incident/concern and/or people that could have additional information about it?

Please provide their names and contact details if you have them.

Do you have any evidence/material relating to the incident/concern?

This could be photos, video, emails etc.

Have you any concerns this might happen again?

Please upload any related files

Drag and drop files here or

Is there anything else that you would like to let us know about this incident/concern?

Statement*

I hereby state that all information contained within this Report is true and agree that the Report will be submitted to the BF Safeguarding Officer.

Privacy Statement*

Data collected through this form will be held in accordance with the BF Privacy Policy that can be found here: https://www.britishfencing.com/policy-zone/gdpr-data-protection/

The personal data you have provided in this form will be used by BF for the following purposes:

To contact you in relation to the information provided on this form.

To enable us to investigate the incident reported.

All information received will be treated in confidence and only shared on a need to know basis with those individuals who will be able to manage the situation. On occasion it may be necessary to seek advice, or inform the statutory agencies e.g. the Police or Local Authority Services. When investigating safeguarding concerns it may also be necessary and appropriate to contact those responsible for safeguarding in other organisations, such as schools and clubs, and share information with them. In these cases we may share personal your data.

As this form relates to welfare BF reserve the right to store and retain the personal data you have provided in this form indefinitely.

Complaints or Queries

Under the General Data Protection Regulation, 2018, you have rights as an individual which you can exercise in relation to the information we hold about you. BF tries to meet the highest standards when collecting and using personal information. For this reason, we take any complaints we receive about this very seriously. We encourage people to bring it to our attention if they think that our collection or use of information is unfair, misleading or inappropriate. We would also welcome any suggestions for improving our procedures.

This Privacy Notice was drafted with brevity and clarity in mind. It does not provide exhaustive detail of all aspects of the BF’s collection and use of personal information. However, we are happy to provide any additional information or explanation needed. Any requests for this should be sent to the Data Protection Officer at the address below.

If you want to make a complaint about the way we have processed your personal information, you should also contact the Data Protection Officer at the address below.

Access to your data

BF tries to be as open as we can be in terms of giving people access to their personal information. Individuals can find out if we hold any personal information by making a ‘subject access request’ under the General Data Protection Regulation May 2018. If we do hold information about you, we will:

• give you a description of it;

• tell you why we are holding it;

• tell you who it could be disclosed to; and

• let you have a copy of the information in an intelligible form.

Errors

If we do hold information about you, you can ask us to correct any mistakes by, once again, contacting the Data Protection Officer as detailed below.

Erasure

You can also ask us to delete the data we hold about you by, once again contacting the Data Protection Officer as detailed below.

How to contact us:

If you want to see BF’s Privacy Statement and full Privacy Policy you can find these on the website in the Policies section at the foot of every webpage, https://www.britishfencing.com/policy-zone/gdpr-data-protection/, or you can request a copy by email from the BF Data Protection Officer who can be contacted by email or in writing, details below:

BF Data Protection Officer, British Fencing Head Office, 1 Baron's Gate 33-35 Rothschild Road, London W4 5HT or dataprotection@britishfencing.com

Please tick the box below to confirm you have read and agreed with the statement above.

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