Spanish & Portuguese Reimbursement Request

This form is for UA Employees within the Department of Spanish & Portuguese to request business expense reimbursements. If you have questions, please contact Valentina Torres at valetorres@arizona.edu.


The University of Arizona has a legal and ethical mandate to manage taxpayer and student tuition dollars in a way that is appropriate and reasonable for a public university. It must be demonstrated that funds are being used reasonably to support and advance the educational, research, and outreach mission of the University.


Please see the Business Purpose Guide for examples of appropriate business purposes.


Please see the Reasonable Expense Guide for more detailed information about appropriate and reasonable expenditures.


Please be sure to submit form before closing tab or browser window, since data entered on this form cannot be saved to be returned to later.


All fields marked with an * are required. If you are unable to submit the form, double check that you have filled out all required fields.

If you experience any technical issues submitting the form, please email cohhelp@arizona.edu or submit a ticket here.

Which reimbursement type is this? (Select one)*

Travel expenses

Please enter the Travel Request # (e.g. TR-000056) associated with your original travel authorization request.

Are you requesting reimbursement for airfare?*

*If your travel includes flights that you are not requesting reimbursement for, your airfare itinerary must still be provided as proof of travel. (If your airfare has been previously reimbursed, or paid for on the PCard, we will have a copy on file and you do not need to provide it again.)

Are you requesting meal per diem?*
Were any meals provided to you during your trip?*

This can include complimentary breakfast at a hotel, meal service on flights, meals catered for conference attendees, or meals provided if staying in a private residence.

Please specify which meals (lunch, etc.) and on which specific dates they were provided. This is required to accurately calculate your per diem, so please be as detailed as possible.

Please check all that apply. Lodging locations are required for per diem calculation, and rates are based on the location where you stayed each night.

Provide the street addresses of all locations, and the dates of your stay in each. Submit an itemized receipt if requesting reimbursement. Please indicate if any lodging was designated lodging.

Provide the city/cities you stayed in and the dates of your stay in each. (Street addresses are not required for private lodging.)

Please provide details, including addresses and dates of stay.

Designated lodging?

Accommodations that event organizers have partnered with for attendees

(e.g. 10 miles, airport to hotel)

Non-Travel Expenses

* A business agenda and attendee list with attendee affiliations MUST be submitted

Were the books/items shipped to a University address?*

(All tangible items purchased with University funds will remain the property of the University, and should be shipped to a University address.)

Please confirm that purchased software/ebooks will be downloaded and installed on University-owned devices only. (Check box to agree.)

(Business purpose examples can be found here.)

  • To help reduce processing time, please submit all documents in PDF format. Physical receipts should first be scanned before being uploaded here. Please avoid uploading screenshots.


  • There is a maximum limit of 10 file attachments per form submission. (See next question below upload box if you have more than 10 files.)


PLEASE ATTACH:


  • Itemized receipts for ALL expenses - receipts must show the date of the expense, the total amount paid, a description of what was purchased, and a payment method.


  • If no payment method is listed on a receipt (e.g. credit card) then a credit card or bank statement must be included as proof of payment. (You may redact unrelated info.)


  • A credit card statement only cannot be substituted for a detailed, itemized receipt.


  • Expenses for which there are no itemized receipts may be considered taxable.
Drag and drop files here or
Do you have more files to attach?*

If you've reached the maximum file upload limit above, please check 'Yes' and you will receive an email to upload additional documents. Alternatively, please combine your files into one PDF or .zip in order to bypass the file upload limit. (This email may take several minutes to arrive.)

If you experience any technical issues submitting the form, please email cohhelp@arizona.edu or submit a ticket here.

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