2024 Emergent Request Form

Enter your name as the requestor.*

Requestor Contact Information (email)*

Title of Request*

What is the PROBLEM we are trying to solve?*

Why is it important? (Impact/Risk, Audience)*

How will this work impact already approved or already funded projects?*

Risk if we do nothing?*

Why does this need to be done now? What if we wait? What is the urgency?

Urgency*

Critically Needed / Extensive Impact

Needed / Significant Impact

Nice to have / Moderate or Low Impact

Future Consideration

Retire/Remove (what will this replace?)*

Is the total cost more equal or greater than $100k*

Replacement Cost + Improvement Cost

Yes

No

What is funding nature of this work?

Replacement

New/Improvement/Addition

Replacement Cost

Direct cost associated with replacement - equipment, consulting, 12 months of licensing

Improvement Cost

Direct cost associated with improvement - equipment, consulting, 12 months of licensing

Start Date*

End Date*

Licensing Impact*

The initial 12 months of licensing/subscription cost is expected to be included in the main request. What is the ongoing licensing/subscription cost after the first 12 months? (numbers only, no commas)

Sponsor Representative*

Name the campus partner you would work with for this request. (Please list one person).

Will this implementation require a change in allocation of supply, student or FTE resources?*

Supply

Student

FTE

None

Key Priority*

Modernize

Right-size

Protect

Strategic Alignment*

How is this aligned to the university strategy? https://www.byu.edu/about

5 - Aligned with all three objectives

4 - Aligned with two objectives

3 - Aligned with one objective

0 - Not aligned with any BYU objective

*All Life Safety projects will receive an additional point added to their score

Business Impact*

5 - CES Wide Impact

4 - Total university

3 - College or division

1 - Department‌‌‌

5

4

3

1

Project Importance*

5 - MISSION CRITICAL- Essential to fulfilling our core mission

3 - CORE SUPPORTING - Improves the efficiency, effectiveness, and user experience

1 - VALUE ADD - Adds value that enhances the university experience and its community.

5

3

1

Business Process Simplicity*

SIMPLE

5 - Simple and understood

3 - Complex with some discovery

1 - Unknown‌‌

5

3

1

Technical Implementation*

SOLID

5 - Solid and understood

3 - Complex with some discovery

1 - Unknown‌‌

5

3

1

Relationship Dependency*

SCALABLE

5 - Value add/enhancement‌‌

3 - Single function or standalone project

1 - Critical path for many functions/projects

5

3

1

Resource Readiness*

SUPPORTABLE

5 - Ready, little skill development needed

3 - Skill development required

1 - Skills not available today‌‌

5

3

1

Security & Privacy*

SECURE & PRIVATE

5 - Ready, little change needed

3 - Security & Privacy hardening is required

1 - Not secure or private today‌‌

5

3

1

Notes

What else can you share about this request?

Is there a security or architecture assessment?

Security is complete

Architecture is complete

Both security and architecture assessments are complete

No assessments have been done yet

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