Production Request

For deliverables for which details are known, and strategy has already been considered: social media posts, print materials, Impacto ads, registration forms, a site page, or press outreach.


Timeline:

6-4 weeks prior to the internal due date if it includes a new design.

2 weeks prior to the post date for requests for social media posts with no new design (externally produced and pre-approved).


Please submit Instagram feed posts in the following dimensions if you would like us to share them on IG: Square format 1080 x 1080 px


Notes:

You can submit a request that includes scripted copy, draft press advisories or releases, and finalized, approved designs, photos, or videos. Please attach any such deliverables as a document at the end of the form.


For comprehensive support in marketing and communications strategy, including event promotion, marketing new initiatives, social media strategy, press outreach, and annual departmental strategy sessions, please submit a Strategy Consultation Request

 

Please put your email here (or the project lead, whomever we should contact with questions, quotes, etc.)

 

(Specify the exact name as it should be displayed on all materials)

 

Describe the scope of your project and convey any critical information.

 
 
 
 

What Do We Want the Assets/Graphics to Achieve?

 
 

(Please ensure that all information submitted in the request form has been confirmed and approved by the appropriate supervisor within your division, and by leadership if necessary.)

 
 

(Please specify all the demography groups, include ages and provide as much detail as possible.)

 
 

Messaging

 

Please list the three main messages you want to convey.

 
 

(For example, artistic and engaging.)

 

(Please ensure to include photo credits and submit only high-quality graphics/photos. Avoid using photos from social networks.)

 

Please provide the list of assets you need, including dimensions and specifications if production is needed. Also, indicate whether the M&C or your department will handle the production.


For example, specify you need two different graphics for Instagram, two for Facebook, 100 flyers, 2 pull-up banners, etc

 
 

(Please specify is translation is needed and which Esperanza and external logos should be incorporated into each stand asset.

Suggest alternate colors if the designs do not need to align with Esperanza's brand. For the Call to Action (CTA), provide the specific information you wish to include in each asset/design, such as URL, Address, Phone Number, QR Code, and linked website.

Additionally, if available, please add both text and WhatsApp contact numbers

 
 
 

(Projects that require photography, print, video, and/or production may incur charges from outside vendors that your department must bear. If the communications and/or marketing project submitted has no specific funding allotment, a budget discussion is required upon submission. It is the responsibility of the requester to arrange a budgeting consultation with the M&C Department.)

 

Please attach any files, graphics, PNG logos, documents, etc., that will support this request

Drop your files here
 
 
 
 
 
mm/dd/yyyy
 

(6-4 weeks prior to internal due date if it includes new design. 2 weeks prior to post date for social media post requests that are externally produced and/or pre-approved.)

 
mm/dd/yyyy