Special Events Permit Application

Thank you for your interest in organizing an event in the city of Clearwater. Submission and acceptance of this application is not to be construed as an approval of your request for a Permit.

If any information provided in the application is false or if the application does not comply with the timeframes, deadlines, and requirements, the permit may be denied.

By filling out this application, you agree to pay a $50 non-refundable application fee to be included in your final invoice.

The Special Events Department must receive your complete application with all supporting documents at least 30 calendar days prior to the event, but not more than one year.

The review process does not begin until the COMPLETED APPLICATION, including all required attachments, has been received.

ALL fields below are REQUIRED unless otherwise indicated.

Name of Event:*

Organizer Information

Name of Organization/Individual:*

Must match name on certificate of insurance (COI)

Street Address:*

of applicant/organization

City:*

State:*

Select

Zip Code:*

Phone:*

Phone

Email Address:*

Is your business/organization tax-exempt?*

Yes

Event Date & Time

*Event date must be at least 30-days and no more than 365 days from date of submission.*

Event Start Date:*

Event Start Time*

Event End Date*

Event End Time*

Setup Start Date:*

Setup Start Time:*

Breakdown End Date*

If other frequency, please specify:*

Attendance expected in total:*

Event Description

Event Schedule & Description*

Please provide: event schedule, history, summary, set up/take down, and any other important details

Please select event category:*

Select

Please select event venue:*

If your event is located on the beach, you will be required to apply for a CCCL Permit through the DEP. Learn more here.

Select

Please provide the other event venue:*

Is this event open to the public?*

Yes

Is there a fee for admission?*

If your event charges an admission fee a City of Clearwater Business Tax Receipt must be acquired.

Yes

If yes, please provide the amounts:*

Will alcohol be served or sold?*

No alcohol

Alcohol will be served

Alcohol will be sold

Entertainment

Are there musical entertainment features related to your event?*

Yes

How much electricity (in amps) does your stage need (estimate if not sure)?*

Vendors

Will there be merchandise vending at your event?*

Yes

How many vendors?*

How many will need electricity?*

How much electricity (in amps) does your vending area need?*

Fireworks/Pyrotechnics

Will your event include fireworks or other pyrotechnics?*

Yes

If yes, please provide the name of company and a description:*

Food/Concessions

Do you intend to cook food at your event?*

Yes

If yes, please specify method:*

Please note: there are additional charges for services provided by the city

Select

If other method of cooking please specify:*

Does your event include food concession and/or preparation areas?*

Please note: Temporary food service for events must meet all State and local guidelines and requirements.

Yes

If yes, please describe how food will be served and/or prepared on site:*

Do you intend to have food trucks at your event?*

Please note: all trucks need to be inspected by the Fire Marshall prior to the event

Yes

Number of food trucks:*

Solid Waste and Recycling

You are responsible for leaving the venue clean and clear of debris. Please describe your plan for cleanup and removal of waste recyclable goods and garbage during and after the event. *Special Events committee will review and make changes as necessary

Trash Plan

Please detail how you will manage trash on-site including, but not limited to: outside rental of trash/recycling containers and your staff/volunteer plan to manage emptying full trash cans and picking up litter during and after your event.

Required Attachments

Please upload the following required attachments below:*

Site plan, route map, load in/load out plan
Performance/activity schedule & run of show

The attachments below are optional at this time but may be required later in the permitting process, if applicable.

Parking Plan
COI
List of Vendors
Tax exemption

Drag and drop files here or

Applicant Certification (required):

I hereby certify that I have read this application and that all information contained herein is true and correct to the best of my knowledge, information and belief. I agree to comply with all Statutes, County and City Ordinances, the general instructions stated in this application and the special conditions issued by the City in connection with the approval of the Special Event contemplated herein. I, and the organization on whose behalf I make this application, if any, represent, stipulate, contract and agree that we will, jointly and severally, defend, indemnify, save and hold the City harmless from any and all claims, lawsuits, judgments, and liability for death, personal injury, bodily injury, or property damage arising directly or indirectly from the exercise of the Special Event Permit and performance of the Special Event by Applicant, the organization represented by Applicant, its employees, subcontractors, or assigns, including acknowledges that he/she, together with any organization represented by Applicant, shall be solely responsible by complying with the terms of the Permit. I further understand that failure to comply with any of the provisions specified herein, or the unauthorized modifications of any event parameter, may result in immediate cancellation of this event by City officials. Applicant must be 18 years of age or older.

Notes:

Alcohol is not permitted on City property unless with an approved City-sponsored event or indoors at an approved recreation center.
Beach venues - no open flame, no food or beverages sold and no retail sales permitted other than event merchandise.
The City requires organizations/individuals that produce events with more than 50 participants/spectators, to provide liability insurance when they hold events on City of Clearwater properties.
Other forms of insurance may be required upon reviewing your application.
Balloons and balloon releases are not permitted
Paper lantern releases prohibited
Consider hosting a sustainable, ocean-friendly event to show your commitment to Clearwater's coastal environment. Check out the full sustainable event guide on the city’s sustainability website.

Questions / Concerns:

Special Events Division

specialevents@myclearwater.com

727-562-4700

To schedule a virtual meeting with a member of our permitting office to assist you with the special event permitting application, please click here or call 727-562-4700 option 2.

I agree to pay a $50 non-refundable application fee which will be included in my final event invoice.*

Payments can be made via credit card (Visa or MasterCard only), Payment invoice will be communicated once the application is reviewed and processed. Personal checks and cash are not accepted.

Signature*

Checking this box represents your electronic signature, indicating that you agree to the terms and conditions described above. Please note that you may be required to provide a physical signature during the event authorization process after submitting this form.

Your First Name*

Your Last Name*

Send me a copy of my responses

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