Collegiate Travel Planners Group Travel Request Form


Filling out this form for each of your groups enables CTP's Group Team to provide comprehensive and accurate quotes and contracts tailored to your group's needs.


Utilize the "Additional Notes" section in each category to provide any supplementary information not covered by the standard questions. Your input ensures that we have a complete understanding of your group’s unique requirements. Towards the end of the form, you will have the opportunity to attach relevant documents or PDFs, facilitating a smoother communication process.


Thank you for choosing CTP Group Travel Services. We look forward to assisting you.

If your institution is not listed, please contact CTP at 1-800-810-2695 or groups@ctptravelservices.com to discuss your group travel needs.


Select the appropriate university name from this list.

Select
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(17 digits, example 19612-3842-7202-1001 **Make sure to use dashes)

Select
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Indicate Purpose of Trip (i.e. Game vs ____, Regional Tournament)

Select group type (i.e. Study Abroad - University Sponsored International Trip; Club - Debate, Sorority, 4-H, Conference - University Board Meeting; Engineering Conference).

Select
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Enter team or event name (e.g. Women's Tennis/Men's Basketball) or event name (e.g. Model UN/German Language Study Abroad).

This form is for athletics groups any size and groups (non-athletics) of 10 or more travelers. If there are less than 9 travelers, please call 1-800-523-9036 to speak with an agent.

Group Leader Contact Details


Phone

Group Travel Request Details

If only one-way flights are required leave this field blank.

Group Air Request Details



Enter the airport that is your primary/first choice for destination airport.

Include AM or PM. If you have a latest time that you would like to arrive at the destination, please indicate that time here.

Will attendees fly from different airports?*

Select yes, if travelers will be departing from different airports traveling to one destination.

Enter the airport that is your primary/first choice for departure airport.

Enter one or more alternative departure airports.

Is your departure airport flexible?*

If you select yes we will search alternative airports. (e.g. Detroit, Grand Rapids, Chicago or New York, Philadelphia, Newark, etc.).

Include AM or PM.

Is your group returning from the same airport?*

If you are using a different airport to return from, please list here in order of preference.

Include AM or PM. If your return flight departure time is flexible enter the appropriate time frame or state flexible.

Add anything additional (e.g. preferred carriers, alternate routes etc.).

Group Hotel Request Details


For example near the University of Texas, in Brooklyn, or close to airport.

Enter as 00/00 (e.g. 05/02 is 5 rooms with 2 travelers in each room).

Enter as 00/00 (e.g. 10/04 is 10 rooms with 4 travelers in each room).

Nightly rate should be listed per room and include anticipated taxes (if applicable).

Add anything additional (e.g. preferred hotel chains, breakfast included etc.).

Ground Transportation Details


What date do you need to be picked up?

What date do you need to be dropped off?

Please provide details regarding your group's transportation needs. If you have a full itinerary please attach at the bottom.

Add anything additional (e.g. preferred vendors or number of vehicles/buses required).

Meeting Space Request Details

Include AM or PM.

Include AM or PM.

(Example, classroom, u-shape, theater..)

Do you need food and/or beverage services?*
Will you need any audio visual?*

Add anything additional here.

If you'd like to attach file(s) to this form, please follow instructions.

Drag and drop files here or

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