ASU Alcohol Permit Request

ASU Alcohol Permit Request

An ASU alcohol permit is required for events with alcohol held on ASU owned or leased premises that do not have a Series 5 liquor license.

Events held on third party properties do not require an ASU alcohol permit and the event host must comply with the third-party's procedures and requirements.

Quick links:

Please contact askrisk@asu.edu with any questions.

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This form must be submitted by an ASU representative.

Third party hosts please contact the ASU department or premise assisting you with this event.

This request must be submitted 15 business days prior to the event date.

If a Special Event Liquor License (Series 15) is required, the event host must obtain the series 15 before submitting this request.

Before beginning this request you must have:

Special Event Liquor License (if required).
Certificate of Insurance for the vendor serving alcohol.
The name and email address for the ASU dean, director, or designee who has authority to sign off on this event.

Will this event be held on one of the following licensed premises?*

Select

STOP: NO ASU ALCOHOL PERMIT NEEDED

You indicated that this event will be held on a premise that holds a liquor license. An ASU alcohol permit is not needed for events held on licensed premises.

Next steps:

Confirm with the ASU premise that this event is covered by the liquor license.
Collect the COI from the vendor serving alcohol.

Do not click submit as your request will not be processed.

Do any of the following apply to this event?*

The event website and invite will be reviewed and your permit request may be denied if the following are answered inaccurately.

Alcohol will be sold. There will be an exchanged of money for alcohol, including but not limited to: Cash bar, drink tokens, drink tickets.

BYOB Event. “Bring your own Bottle” events where attendees bring limited amounts of their own liquor on to the premises to drink.

Fees will be charged. Including but not limited to: registration fees, admission fees, conference/lecture fees, dinner or reception fees, and donations to enter the event.

Members only event. The members had to pay any type of membership fee before, during or after the event in order to attend.

The event is open to the public. The event invite is posted publicly, and/or anyone can RSVP, and/or the invite was sent out to a general or mass distribution list, and/or attendees who have not RSVP’d will still be permitted to attend the event.

This event will have alcohol donated by a liquor distributor.

No, none apply to this event.

STOP: SPECIAL EVENT LIQUOR LICENSE NEEDED

You indicated that this event will either be open to the public, include fees, or have liquor donated by a liquor distributor. These types of events must be held on a licensed premise or you must obtain a special event liquor license from the city and Arizona Department of Liquor (DLLC).

You must start this process 90-120 days in advance of your event date.

How to apply for a Special Event Liquor license.

Do not click submit as your request will not be processed. Obtain the special event liquor license and resubmit this request.

Special event liquor license confirmation:*

I have received a special event liquor license for this event.

Is this event being held at the Memorial Union (MU)?*

Yes

Have you received written approval from the MU to hold this event with alcohol ?*

Yes

APPROVAL NEEDED FROM THE MU

Before you can submit this request, you will need written approval from the MU. Please contact MUreservations@asu.edu and provide them with the details of the event.

Once approved, you may return to this form to submit the permit request. You will be required to attach the MU's approval in the attachment section below.

Do not click submit as your request will not be processed.

You will be required to attach the MU's approval to this request. Failure to attach the written approval will result in a delay or denial in processing the permit request.

Submitter name*

Must be an ASU representative (i.e. ASU event coordinator, premise manager, or liquor license manager).

Submitter email*

HOST INFORMATION

Who is hosting this event?*

ASU

3rd Party (including ASU affiliates, alumni organizations, student organizations)

ASU Department or 3rd party name:*

Search for your department/organization in the drop down below. If you do not see your department/organization listed, type in the name and press 'enter' to save.

Select or enter value

Host contact name*

Host contact email*

EVENT DETAILS

Event name*

Event description*

Please describe the nature or purpose of this event.

Event or invite website link*

Enter the website link for the event/invite webpage or attach a screenshot of the invite details in the attachment section below.

Main building/location name*

What is the name of the ASU building or location this event will be held in?

Select from the dropdown below. If you do not see the building/location, please type it in an press "enter" to save.

Select or enter value

Room, floor, lot, or conference room name*

What is the name of the room or lot this event will be held in?

Example: Avnet lounge

Is this a one day event or multi-day event?*

One day event

Multi-day event

Event start date*

Event end date*

Please list all of the dates alcohol will be served at this event:*

Days must be consecutive and may not exceed 10 consecutive days. A separate request form must be submitted for non-consecutive days.

Please use a MM/DD/YY format and separate dates with a comma.

Time range*

Please enter an estimate start time and end time for this event.

ATTENDEE INFORMATION

How many attendees do you expect at this event?*

Will there be any children 17 years or younger in attendance?*

Yes

Please explain*

The reason minors will be in attendance.
How many minors will be in attendance.
What security measures are set up to prevent minors access to alcohol.

Will there be any individuals between the ages of 18-20 in attendance?*

Yes

Please Explain:*

The reason individuals under 21 will be in attendance.
How many individuals under 21 will be in attendance.
What security measures are set up to prevent individuals under 21 access to alcohol.

ALCOHOL AND BEVERAGES

Who is purchasing the alcohol for this event?*

Select from the drop-down below or type in your response and press 'enter' to save.

Alcoholic beverages may not be purchased with university funds from any source under any circumstances. FIN 401–03

Select or enter value

Non-Alcoholic beverages (select all the apply)*

Water

Soda

Tea

Other

How much alcohol will be served?*

Less than 1-2 drinks per attendee per event hour.

1-2 drinks per attendee per event hour.

More than 1-2 drinks per attendee per event hour.

Please explain why more than 1-2 drinks will be served.*

Who will be checking ID's prior to the service of alcohol?*

Alcohol vendor

Security vendor

Trained and certified ASU employee who has the service of alcohol in their job description.

Vendor serving alcohol*

Vendors with a current COI on file

If you do not see the vendor in the drop-down, type in the vendor's name and press 'enter' to save.

The vendors listed in the drop-down represent frequently used vendors not "university approved" vendors. ASU does not have a list of approved alcohol vendors. Event hosts may use a vendor of their choice. The vendor must provide a certificate of insurance that meets the requirements set forth on the ASU Alcohol Permit Website.

Select or enter value

Vendor serving food*

If you do not see the vendor in the drop-down, type in the vendor's name and press 'enter' to save.

The vendors listed in the drop-down represent frequently used vendors not "university approved" vendors. Vendors must meet ASU's insurance requirements.

Select or enter value

SIGNATURES AND AFFIDAVITS

Please review the following:

I (Event Host or Submitter), confirm that I have reviewed the ASU alcohol policy and website and acknowledge that event host will be responsible for complying with all laws, regulations, and policies of the applicable jurisdiction and ASU regarding the service of alcohol.*

If your unit is part of the Knowledge Enterprise (KE), please list Adriana.Kuiper@asu.edu as your approver.

Please provide the email for the delagate who approves this event.*

This is the ASU Dean, Director, or other designee that has authority to sign off on this event. This individual will receive an email to review and provide approval for this request.

Entering yourself or others who are not a Dean, Director, or delegate, will result in significant delays in processing your request.

Please check and copy the email directly form Outlook before pasting here, to ensure no misspellings or errors.

ATTACHMENTS

Please attach the following:

Failure to attach any required documents will result in a delay in processing your request.

Certificate of insurance for the vendor serving alcohol, if there isn't a valid COI on file.
Special Event Liquor License (if applicable).
Memorial Union approval (if applicable).

Attachments must be legible and in a pdf., jpg, or png. format. Pictures of computer screens or attachments with blank documents will be rejected. DO NOT ATTACH PDF portfolio documents, these files are unreadable.

Drag and drop files here or

Certificate of Insurance Confirmation*

Please check the Vendor COI list to confirm if a COI is on file for the vendor serving alcohol.

If your vendor is not listed or the COI has expired you must attach tot his request a valid COI that meets ASU's insurance requirements.

Failure to attach a valid COI will result in a denied request.

I confirm the vendor serving alcohol is on the Vendor COI List and the COI is valid through my event date(s).

I confirm I have attached a certificate of insurance for the vendor serving alcohol. I reviewed the COI to ensure it meets ASU's requirements.

NEXT STEPS

The request will be reviewed for compliance. If there are any questions, the submitter will be contacted via email.
The permit will be sent to the delegate who has the authority to approve this event.
The ASU Police Chief will provide final approval.
The submitter will receive a final alcohol permit by email.

Please select send me a copy of my response below to receive email confirmation that your request has been submitted. You can use the email confirmation as a reference when communicating to Risk Management and PD.

Send me a copy of my responses

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