GASB 96 New SBITA Questionnaire

The GASB 96 questionnaire is required to be completed by each UGA department that enters into a contract for a Subscription Based Information Technology Arrangement (SBITA). A SBITA is defined as a contract that conveys control of the right to use another party’s (a SBITA vendor’s) IT software, alone or in combination with tangible capital assets (the underlying IT assets), as specified in the contract for a period of time in an exchange or exchange-like transaction.


The questionnaire is designed to gather information about new SBITA activities in order to determine if UGA should record a Subscription liability. The Business Services and Accounting team will review each questionnaire for its completeness and determine if the SBITA meets the standards of GASB 96.


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GASB 96 Guidance (definitions & info): GASB 96 Guidance


GASB 96 Scope (specific examples): GASB 96 Scope


Present Value Calculator: Click here


Q&A: Click here

Contact Information

Phone

SBITA Description

Please briefly describe the SBITA (software) provided.

Chartstring and Purchase Order (PO) Number

Please enter the applicable chartfields below, along with the corresponding PO number

Do you have additional chartstrings to add?*

Contract Information

Is the contract excluded from GASB 96?*


As payments are made, record expenses to the typical account code (not an 8XXXXX).


Next steps: Please submit this form. You will receive an email with your responses. Please save this email and attach it to your purchase requisition.

Per the contract, does UGA have a non-cancellable right to use the underlying IT software/asset?*

If you're not sure, please see the GASB 96 Guidance document (linked on this form).

Does the contract period extend greater than 12 months including any renewal periods?*

If the contract will not extend beyond 12 months (including any exercised renewal periods), no further information is needed. Book an expense as payments are made to typical account code (not an 8XXXXX).


Next steps: Please submit this form. You will receive an email with your responses. Please save this email and attach it to your purchase requisition.

At the beginning of the contract, is it likely that you will exercise the options to renew?*

Note: It is normally UGA's practice to exercise options to renew.

If the contract will not extend beyond 12 months (including any exercised renewal periods), no further information is needed. Book an expense as payments are made to typical account code (not an 8XXXXX).


Next steps: Please submit this form. You will receive an email with your responses. Please save this email and attach it to your purchase requisition.

Are there any implementation costs related to this SBITA contract?*

Please see the GASB 96 Guidance document for costs that fall under this stage (linked on this form).

The Present Value Calculator (linked on this form) is available for your reference. The PV calculator has a section built in for implementation costs. Please also attach a copy of the Present Value Calculator Excel file to the purchase requisition. We'll remind you about this at the end of this form as well.

Does the Present Value of Future Minimum Subscription payments (PVFMSP) exceed the materiality threshold of $100,000?*

If the value is less than the materiality threshold, no further information is needed. Please record the expense in the typical account code beginning with 733XXX.


Next steps: Please submit this form. You will receive an email with your responses. Please save this email and attach it to your purchase requisition with a copy of the Present Value Calculator Excel file.

Will UGA own the asset at the end of the contract?*

If UGA will own the asset at the end of the contract, no further information is needed. Please be sure to book expenses for this contract as Software 833100.


Next steps: Please submit this form. You will receive an email with your responses. Please save this email and attach it to your purchase requisition with a copy of the Present Value Calculator Excel file.

Does UGA have control of the right to use the underlying IT software/asset?*

Requires both a right to obtain present service capacity from the use of the IT software/asset and the right to determine the nature and manner of use of the IT software/asset.

If UGA will not have the right to control the asset, no further information is needed. Please record the expense in the typical account code beginning with 733XXX.


Next steps: Please submit this form. You will receive an email with your responses. Please save this email and attach it to your purchase requisition with a copy of the Present Value Calculator Excel file.

If UGA will have the right to control the asset, no further information is needed. Please book expenses to SBITA Principal (Account Code: 818500).


Next steps: Please submit this form. You will receive an email with your responses. Please save this email and attach it to your purchase requisition with a copy of the Present Value Calculator Excel file.

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