Report a Disciplinary Offence (including a Black Card)

You do not need to give your name to report a disciplinary offence. However, we encourage that personal information is disclosed to enable appropriate follow up.

If you don’t supply any personal data this may affect our ability to investigate and take action, we will not be able to follow up with you if we need clarification, and cannot update you (if appropriate) on progress.

We may be able to keep your details anonymous (see below to indicate preferences).

eg Spectator, Coach, Referee, Fencer, Parent, Event DT, Club Official etc.

Depending on the concern(s) being raised we may be able to keep your anonymity as we investigate.

Black cards should only be reported by the Event Organising Team (including Head Referees) or those acting on their behalf.

Please provide a full description of the Incident.

If you are describing an incident that happened during or after a particular match please provide as much detail as possible about the match (eg fencer names, referee names, stage of competition, weapon category being fenced)

Location of incident - eg if this was at a competition, which competition/venue?

Include dates, approx time of day

Please list any details (for example names, roles, clubs, contact details). If you do not have any details please type 'None'

Please provide their names and contact details if you have them. If there were no witnesses please type 'None'

This could be photos, video, emails etc. If you do not have any details please type 'None'

This can be photos, video footage etc.

Event Organisers using this form to report Black Cards please upload copies of relevant poule/fight sheets.

If you do not have any else to say please type 'None'

Data collected through this form will be held in accordance with the BF Privacy Policy that can be found here: https://www.britishfencing.com/policy-zone/gdpr-data-protection/

The personal data you have provided in this form will be used by BF for the following purposes:

To contact you in relation to the information provided on this form.

To enable us to investigate the incident reported.

All information received will be treated in confidence and only shared on a need to know basis with those individuals who will be able to manage the situation. On occasion it may be necessary to seek advice, or inform the statutory agencies e.g. the Police or Local Authority Services. When investigating safeguarding concerns it may also be necessary and appropriate to contact those responsible for safeguarding in other organisations, such as schools and clubs, and share information with them. In these cases we may share personal your data.

Depending on the information provide will impact the retention. If there is a resulting safeguarding investigation we reserve the right to store and retain the personal data you have provided in this form indefinitely.

Complaints or Queries

Under the General Data Protection Regulation, 2018, you have rights as an individual which you can exercise in relation to the information we hold about you. BF tries to meet the highest standards when collecting and using personal information. For this reason, we take any complaints we receive about this very seriously. We encourage people to bring it to our attention if they think that our collection or use of information is unfair, misleading or inappropriate. We would also welcome any suggestions for improving our procedures.

This Privacy Notice was drafted with brevity and clarity in mind. It does not provide exhaustive detail of all aspects of the BF’s collection and use of personal information. However, we are happy to provide any additional information or explanation needed. Any requests for this should be sent to the Data Protection Officer at the address below.

If you want to make a complaint about the way we have processed your personal information, you should also contact the Data Protection Officer at the address below.

Access to your data

BF tries to be as open as we can be in terms of giving people access to their personal information. Individuals can find out if we hold any personal information by making a ‘subject access request’ under the General Data Protection Regulation May 2018. If we do hold information about you, we will:

•    give you a description of it;

•    tell you why we are holding it;

•    tell you who it could be disclosed to; and

•    let you have a copy of the information in an intelligible form.

Errors

If we do hold information about you, you can ask us to correct any mistakes by, once again, contacting the Data Protection Officer as detailed below.

Erasure

You can also ask us to delete the data we hold about you by, once again contacting the Data Protection Officer as detailed below.

How to contact us:

If you want to see BF’s Privacy Statement and full Privacy Policy you can find these on the website in the Policies section at the foot of every webpage, https://www.britishfencing.com/policy-zone/gdpr-data-protection/, or you can request a copy by email from the BF Data Protection Officer who can be contacted by email or in writing, details below:

BF Data Protection Officer, British Fencing Head Office, 1 Baron's Gate 33-35 Rothschild Road, London W4 5HT or dataprotection@britishfencing.com

Please tick the box below to confirm you have read and agreed with the statement above.

I hereby state that all information contained within this Report is true and agree that the Report will be submitted to the BF CEO and/or the BF Disciplinary Chair.