Photo Submission Form (for Registrants and Applicants for registration)

Photo Submission Form

(for Registrants and Applicants for registration)

This on-line form is provided for use by Registrants who are required to replace their existing photo on the Public Register and for Applicants for Registration who are submitting their photo for the Public Register for the first time.

Recent policy changes by the Council of the College have eliminated the requirement that photo submissions include a guarantor that the likeness provided is the Registrant or Applicant; however, all photo submissions will be compared to the current photo used on the Public Register for Registrants and photo identification provided by Applicants as part of the application process.

Photo requirements are outlined in detail in the Photo Requirements section.

About You

First Name*

Please provide your given (first) name.

Last Name*

Please provide your family (last) name.

Status with the College*

Please select the option that describes your current status with the College.

Note: Applicants should only complete and submit this form and photo if the College has sent a notice to you stating your eligibility to move to Step 3.

Applicant (for Registration)

Registrant

Registration Number*

As you have indicated that you are currently a Registrant with the College, please provide your registration number.

Email*

Please provide an email address to which the College may send you communication or information.

Telephone number

Please provide a telephone number where the College can reach you during regular business hours. To adjust the country, please use the arrow key to select the correct flag.

Phone

Photo Requirements

The following are the detailed requirements for a photo being submitted to the College for use on the Public Register.

Format:

Must be a portrait (not landscape) photo that is correctly oriented.
Must be taken with the Registrant/Applicant facing the camera.
Cannot be enhanced in any way (for example, no lenses, filters, text, etc.).
Formatted as a jpeg or PDF file.
Photo must have been taken in the past 3 months and be a valid likeness of the Registrant/Applicant.
Photo must have been taken on a blank white or light-coloured background.
Photo must reflect/represent natural skin tones.
Photo must be of the Registrant/Applicant only and be intended for use on the public register (please do not crop yourself out of an existing photo).
Non-tinted prescription glasses may be worn in photos as long as the eyes are clearly visible and there is no glare in the glasses. Sunglasses or photos where there is the red-eye effect cannot be accepted.
Passport photo restrictions regarding expression do not apply; you are encouraged to smile in your public register photo. However, passport photo size specifications must be met.

Sizing

Sized to 171 pixel (height) by 130 pixel (width) if submitting as a jpeg file.
Height of the face measures between 31 mm (1- 1/4 inches) and 36 mm (1- 7/16 inches) from chin to crown of head and, 50 mm wide X 70 mm high (2 inches wide X 2- 3/4 inches long). A Canadian passport photo has these size specifications.

Hardcopy vs. Digital Photo:

Both hardcopy and digital photos must be taken by a commercial photographer.
A Hardcopy Photo must have the date the photo was taken and the name and complete address of the photo studio on the back (the photographer may use a stamp or handwrite this information). Hardcopies can be scanned or uploaded by taking a picture of the photo.
A Digital Photo must have the date the photo was taken and the name and complete address of the photo studio (provided by the studio in an email or alongside the photo itself). THE EMAIL MUST BE CONVERTED TO PDF AND UPLOADED ALONG WITH THE PICTURE ON THIS FORM.

Photo Submission Checklist

The photo orientation is portrait and not landscaped*

I am facing the camera.*

The file format I am uploading is JPEG or PDF (front and back of photo).*

The photo size and head size meets the specifications above.*

The photo was taken within the last three months and the date appears on the submission.*

The background is white or light-coloured*

The photo reflects my natural skin tones and has not been enhanced in any way.*

The photo is a true likeness of me, the Registrant.*

The photo is a true likeness of me, the Applicant.*

The uploaded photo contains the photo studio information.*

Photo Upload

Please upload your photo here.*

You may upload more than one file (e.g., front and back of the hardcopy photo, and email of studio information for digital photos).

Drag and drop files here or

Declarations and Signature

Please review each of the following declarations and the signature you are being asked to provide carefully.

I declare that the photo I have submitted is a true likeness of me.*

I agree

I do not agree

I declare that the photo I am submitting meets the requirements set out by the College.*

I agree

I do not agree

I understand that, if the photo I submit is in breach of one or more of the requirements, I will be provided 30 days to provide a photo which does not breach the requirements and may be at risk of additional fees.*

I agree

I do not agree

The information that I have provided is true and accurate to the best of my abilities.*

I agree

I do not agree

Signature

By checking the box below, you are affixing a signature to this form and indicating that this form and the information contained herein is bound directly to you.

I voluntarily sign this form and affix my digital signature.

Copy of Submission

Below is a check box to enable you to receive a copy of your submission. It is highly recommended that you check this box and enter your e-mail address. This will enable the on-line system to send you a copy of the information that you have provided to the College.

Send me a copy of my responses

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