The Gray Auditorium is open to book on the calendar, the request form is no longer required.

If you have any issues, please contact 977-141GrayAuditorium@lbl.gov for assistance.

Please refer to https://bsbkops.lbl.gov/facilities/potter-st for any general questions such as parking, location, etc.

Host/Organizer Agreement:

The host is responsible for all event logistics & adhering to room guidelines; catering needs, setup & cleanup, support needs, etc.

Rules For Room Use:

• ROOM CAPACITY: The Fire Marshall set the room capacity. No more than 50 people at any time including the speaker/s and any support staff. Please note that over a 40 capacity limit, some attendees will not have access to power outlets or table seating

• Food/Drinks: Minimal food is allowed in Gray Auditorium 977-141. All liquids must have a secured lid. All liquid dispensers will be kept outside of the room. Host is responsible for all catering needs & cleanup.

• No recurrent bookings/meetings: This room is for planned events or large meetings. Any recurring events will be removed from the calendar.

• If you do not need the room, please cancel/remove your event from the calendar as soon as possible.

• No administrative support: The room has been upgraded and is self-service. Please coordinate a prearranged support plan, within your division (large events only), if needed. All day support is not available.

• No additional furniture or removal of items in the room: No additional requests to add, remove, or rearrangements of the room are allowed. One setup (classroom style) only.

• No use of Potter atrium: Two tables are placed outside of Gray Auditorium for catering use only. All liquid items in Gray must have a secure lid. No additional atrium setup requests can be accommodated.

• If needed, the use of Potter's outside patio is available. Make sure to check the weather before booking. You will need to coordinate & setup supplies for the patio space, such as additional tables, supplies, and booking requests through LBL conference services only.

• Clean up after use. Please make sure to allow time for any setup of materials, setting up your zoom, and cleanup after your meeting as needed.

• No weekend or official lab holiday use

• IT routinely checks the zoom setup the day prior to your event. If you need to review the setup, please contact potter-help@lbl.gov.

• No kitchen or other areas can be accessed or used without prior approval.

• Do not book additional conference rooms at Potter unless absolutely needed. Please be mindful that Biosciences Area operations and researchers use these spaces regularly.

Badge Access

BSBK Operations is not responsible for ensuring site access permissions are obtained in keeping with Lab policy. Meeting hosts are required to obtain site access permissions for all non-employees & vendors.

• Visitor Requests: https://veoci.com/v/p/dashboard/wua2jkfkcs
• Rideshare Requests for NON-LBL employees: https://veoci.com/v/p/dashboard/wua2jkfkcs
• Security & Emergency Services: https://securityandemergencyservices.lbl.gov/

Potter St. Parking

• The outdoor parking spaces in front of the Potter Street site are on a first come first serve basis. We cannot reserve parking spaces located in front of the building.

• LBL Potter Employees ONLY: We have a limited amount of single-day guest parking passes for the parking structure/garage available. If you would like a single-day parking pass (Potter employees only), go to the Security Desk, present a valid ID and the security officer will provide a parking pass. The passes must be returned before you leave the site for the day.

• Vendors cannot park in the parking garage.