Scouts Canada developed this online International Activity Application (IAA) to prepare its members to participate in international activities. The IAA is only required for international trips more than 500 km from the group's usual meeting place or more than three days in duration. Otherwise, fill out the Adventure Application Form (AAF) instead.

Within the context of this application, an international activity is a Scouting event outside of Canada where Scouts Canada members participate in a conference (in person or virtual), a joint activity with Scouts from another National Scouting Organization (NSO), an international project (e.g., help build a school), or a large event (e.g., jamborees). Other examples of international activities include Canadian Scouts visiting a local group in another NSO, volunteering in an international venue (e.g., Kandersteg International Scout Centre [KISC]), or participating in an adventure tour (e.g., visit national parks or join an organized tour).

=== What to expect ===

There are nine sections in this online application form. If you have all of the information ready, it can take you 30-60 minutes to enter all of the information.

We will confirm the receipt of your application within three business days. We'll try to get the Group Commissioner and CK3's approval within seven business days. In some cases, perhaps due to vacation or illness, it may take us up to two weeks or more to give you the approval.

=== Scouter-In-Charge ===

The Scouter-In-Charge will fill out this application form online. A member of the International Team will review the application, inform the Group Commissioner(s) and Council Key 3s (CK3s) accordingly via email, then the International Commissioner or a designate will issue a Letter of Introduction or an International Activity Application Approval.

If the international activity involves another group from another NSO, you will receive a Letter of Introduction (e.g., attend a jamboree in another country). Otherwise, you will receive an International Activity Application Approval (e.g., visit a museum in the US).

=== Prepare all of the required information before you fill out the online form. ===

1. Introduction - this section

2. Activity - name, description, location, and dates

3. Attendance - number of youth per section

4. Scouters - Scouter names, MyScouts numbers, and first aid certification expiry dates (if applicable)

5. Program - adherence to BP&P, age-appropriate, dietary needs, medications, allergies, etc.

6. Travel - itinerary, passports, permissions, insurance, etc.*

7. Communication - parents, group, contingent, etc.

8. Safety - emergency planning and risk management

9. Other - financial, activity updates, lessons learned, references, and supporting documents

List of fields and checklists that you will be asked to provide:

https://help.scouts.ca/hc/en-ca/article_attachments/24310482687252

=== Who, What, When, Where, and Why? ===

Who – An international activity must have a Scouter-In-Charge, typically the Contact Scouter, Patrol or Unit Leader, or the Head of Delegation (HOD).

What – The Scouter-In-Charge must complete this application.

When – Submit this application as soon as possible, no less than four weeks before the departure date.

Where – Submit this application online.

Why – To prepare the participants prior to departure so that they can enjoy the international activity and return safely back to Canada.

===Note===

If possible, supporting documents be combined into one PDF file (10MB limit).

If you can enter all required information using text, uploading supporting documentation is unnecessary. For example, you can cut and paste the list of all Scouters attending. However, some groups have this list in PDF format and prefer to upload it that way. If so, then they'll need to upload it as supporting documentation.

Local Group Commissioners and CK3s vet each Scouter for suitability for international activities, so we need their names and MyScouts numbers.

For the checklist portions (for example, in the travel checklist section), we need confirmation that you have them, but we don't need to see each item, e.g., proof of travel insurance, copy of passport, etc.

A separate IAA is not required for pre- and/or post activities (Level 1 and 2 activities such as sightseeing, camping, bicycling, etc.) for up to one week in total for a subset of the contingent. They are still covered as part of the contingent’s IAA. For example, if 1st Toronto Scouts wants to spend three days camping with local Scouts in London before the European Jamboree, then two days of sightseeing in Paris after the jamboree, a separate IAA is not required. However, a separate IAA is necessary if they plan to do Level 3 activities (e.g., white-water canoeing, kayaking, rafting, and caving).

For questions or assistance in completing this form, please send an email to international@scouts.ca.

This form was updated on 2024-01-17