Conference Program Ads: HRSG 2025 Annual Conference
Please submit your ad files here. **This is NOT an order or upgrade form.**
IMPORTANT DEADLINES:
- Ads Due: Thursday, May 22, 2025
- CANCELLATION/REFUND POLICY: May 22 or later: Non-refundable
Vendors will have an opportunity to purchase ad space in the Users’ conference program at the time of purchasing a booth space. Sponsors will have an opportunity to upgrade ad space included in sponsorships.
Ad Sizes
- 2-page spread ($2,000.00): one 16.5″W x 10.5″H ad or two full page ads facing each other, no bleeds
- Full page ($1,000.00): 8″W x 10.5″H
- 1/2 page horizontal ($500.00): 8″W x 5.125″H
- 1/2 page vertical ($500.00): 3.875″W x 10.5″H
- 1/4 page ($250.00): 3.875″W x 5.125″H
Complimentary ads included in sponsorships:
- Diamond Sponsor – back cover
- Platinum Sponsors – 2-page spread
- Gold Sponsors – full page
- Silver Plus and Silver Sponsors – half page
- Bronze Sponsors – quarter page
Mechanical Specifications:
- All fonts must be embedded or converted to outlines.
- All layers must be flattened before submitting.
- Resolution must be 300 dpi or higher.
- Only the outside cover ad has the option of bleeds. Ads placed in the inside pages will not bleed.
- When using InDesign, export PDF at Press Quality…
- NO compression
- NO image downsampling
- NO color conversion
- Check the box “All spots to process” in the Ink Manager
- Color mode must be set as CMYK.
- When choosing colors, please consider the CMYK color mode. Certain colors are not reproducible using CMYK. If the color you’ve selected isnot, it is indicated by an exclamation in the Color Picker window. Clicking on hte exclamation point will automatically select the closest CMYK-friendly neighbor.
- For solid black areas use these values:
C: 60%, M: 40%, Y: 40%, K: 100%
TERMS AND CONDITIONS:
- Ads containing inappropriate language and/or images will be removed from the program. No refund will be issued.
- The Steering Committees reserve the right to refuse any ad they deem inappropriate.
- Failure to submit ads by the deadline could result in your ad not being included in the program. Refunds will not be issued.