DCB Reimbursement Requests

DCB Reimbursement Requests

Name of Payee (First, Last)*

Email*

Department you are charging*

Name of Event, Business, or Trip*

What is the project code and account number you are charging?*

Select or enter value

What is the total amount you are requesting?*

What type of reimbursement are you requesting?*

Select

Travel Reimbursement

Purpose of Travel*

Please provide a brief description

Trip Start Date*

Trip End Date*

Were there any personal days?*

Select or enter value

Please include personal days

Payee Type*

Select

Citizenship*

Only answer if you are a guest at UCSB. UCSB employees please select N/A.

Select

Travel Type*

Select

AB 1887 Restricted State?*

Alabama, Arkansas, Arizona, Florida, Idaho, Indiana, Iowa, Kansas, Kentucky, Mississippi, Montana, North Carolina, North Dakota, Ohio, Oklahoma, South Carolina, South Dakota, Tennessee, Texas, Utah, West Virginia, Louisana

Select

Foreign Restriction*

Cuba, Iran, North Korea, Syria, Ukraine (Cream, Luhansk and Donetsk regions)

Select

Event Location*

Is expense provided to Spouse/DP/Child/Dep Care?*

Select

What are you claiming?*

Select all that apply.

Select

Personal Vehicle License plate*

Personal Vehicle Insurance*

Select

Personal Vehicle to and from location*

The lodging limit in the U.S. is $275/night. Have you exceeded the limit?

Select

Entertainment Reimbursement

Name of Host (if different than payee)

First, Last Name

Event Start Date*

Event End Date*

Location of Event*

Event Type*

Select

Business related nature of the occasion/ purpose of event*

Type of Expense*

Select or enter value

Did you exceed the meal limit/person and want reimbursement?*

Breakfast: $31/ person max

Lunch: $54/ person max

Dinner: $94/person max

Light Refreshment: $22/ person max

Select

If other, please explain.*

Number of participants? List all.*

Include first and last name and their attendee type:Alumni, faculty/staff, student, or school guest.

If the list is more than 10 people please add as an attachment.

Is alcohol or tobacco included?*

Not allowed on state funds.

Only allowed on Contracts and Grants if authorized by agency.

Select

Business Reimbursement

Business Purpose*

Bus. Expense Type*

Select or enter value

Lost receipts?

Click here if you've lost your receipts and would like to be reimbursed for expense incurred. You will need to submit the Declaration of Missing Evidence Form.

Additional Notes

Please add explanations for anything that may be questioned by Accounting.

File Upload*

Please upload all applicable items being claimed.

Required Receipts

Airfare: itemized receipt
Lodging: itemized receipt
Car Rental-Itemized receipts
Conference: proof of participation: i.e. agenda, badge
Registration Fees: Itemized receipt
Events- Itemized receipts and list of participants
For all business request- receipts are required no matter the cost.
*****Amazon receipts need to be the "FINAL DETAILS"

Receipts Required if over $75

Travel meals: receipts. No alcohol/tobacco allowed
Ground transportation (train, bus, rideshare): receipts

Documentation required for specific scenarios

Students must provide a copy of PI's approval of expense
AS Travel Grants- include award letter
Visitors: Guest Travel Reimbursement Worksheet
Foreign Travel: Foreign Travel Reimbursement Worksheet
Non-Citizens: Declaration of Immigration Status by Non-U.S. Citizens
If lodging is over $275: Lodging Limit Justification Form
Lost receipts: Declaration of Missing Evidence Form

Drag and drop files here or

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