Report Poor Practice Concerns including Safety Concerns

Report Poor Practice Concerns including Safety Concerns

This form is to be used to report an incident or concern over poor practice within fencing. This could relate to safety (eg fencing sabre in shorts) or welfare (eg perhaps something you have seen on social media that you are uncomfortable with and would like BF to look into). It could also relate to a minor breach of BF policy.

https://www.britishfencing.com/welfare-zone/poor-practice-examples/

This form is not to be used for formal complaints about BF or specific serious safeguarding concerns - forms for these types of issues can be found on the BF contact us page.

https://www.britishfencing.com/about-us-zone/contact-us/

Your Name (as the person reporting concern)

You do not need to give your name to report poor practice. However, we encourage that personal information is disclosed to enable appropriate follow up. If you don’t supply any personal data we will not be able to follow up with you if we need clarification, and if appropriate cannot update you on progress. We may be able to keep your details anonymous (see below to indicate preferences).

Contact Email

Contact Telephone Number

I would prefer to remain anonymous if possible

Depending on the concern(s) being raised we may be able to keep your anonymity as we investigate.

Select

Details of the Incident/Concern

Please note there is a maximum of 350 characters for each of the text response fields below. If you have more to add please use the file upload facility.

When did it happen?*

What happened?*

Do you have details of any of the individuals involved?

Please list any details (for example names, roles, clubs, contact details)

Are there any witnesses to the incident/concern and/or people that could have additional information about it?

Please provide their names and contact details if you have them.

Do you have any evidence/material relating to the incident/concern?

This could be photos, video, emails etc.

Have you any concerns this might happen again?

Please upload any related files

Drag and drop files here or

Is there anything else that you would like to let us know about this incident/concern?

Statement*

I hereby state that all information contained within this Report is true.

Privacy Statement*

Data collected through this form will be held in accordance with the BF Privacy Policy that can be found here: https://www.britishfencing.com/policy-zone/gdpr-data-protection/

The personal data you have provided in this form will be used by BF for the following purposes:

To contact you in relation to the information provided on this form.

To enable us to investigate the incident reported.

All information received will be treated in confidence and only shared on a need to know basis with those individuals who will be able to manage the situation. On occasion it may be necessary to seek advice, or inform the statutory agencies e.g. the Police or Local Authority Services. When investigating safeguarding concerns it may also be necessary and appropriate to contact those responsible for safeguarding in other organisations, such as schools and clubs, and share information with them. In these cases we may share personal your data.

As this form relates to welfare BF reserve the right to store and retain the personal data you have provided in this form indefinitely.

Complaints or Queries

Under the General Data Protection Regulation, 2018, you have rights as an individual which you can exercise in relation to the information we hold about you. BF tries to meet the highest standards when collecting and using personal information. For this reason, we take any complaints we receive about this very seriously. We encourage people to bring it to our attention if they think that our collection or use of information is unfair, misleading or inappropriate. We would also welcome any suggestions for improving our procedures.

This Privacy Notice was drafted with brevity and clarity in mind. It does not provide exhaustive detail of all aspects of the BF’s collection and use of personal information. However, we are happy to provide any additional information or explanation needed. Any requests for this should be sent to the Data Protection Officer at the address below.

If you want to make a complaint about the way we have processed your personal information, you should also contact the Data Protection Officer at the address below.

Access to your data

BF tries to be as open as we can be in terms of giving people access to their personal information. Individuals can find out if we hold any personal information by making a ‘subject access request’ under the General Data Protection Regulation May 2018. If we do hold information about you, we will:

• give you a description of it;

• tell you why we are holding it;

• tell you who it could be disclosed to; and

• let you have a copy of the information in an intelligible form.

Errors

If we do hold information about you, you can ask us to correct any mistakes by, once again, contacting the Data Protection Officer as detailed below.

Erasure

You can also ask us to delete the data we hold about you by, once again contacting the Data Protection Officer as detailed below.

How to contact us:

If you want to see BF’s Privacy Statement and full Privacy Policy you can find these on the website in the Policies section at the foot of every webpage, https://www.britishfencing.com/policy-zone/gdpr-data-protection/, or you can request a copy by email from the BF Data Protection Officer who can be contacted by email or in writing, details below:

BF Data Protection Officer, British Fencing Head Office, 1 Baron's Gate 33-35 Rothschild Road, London W4 5HT or dataprotection@britishfencing.com

Please tick the box below to confirm you have read and agreed with the statement above.

Send me a copy of my responses

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