Indo Pacific 2023 EOI Exhibitors and Rovers Application Form

Part 1 - Organisation Details

Please note the Primary point of contact will be used for all communication relating to the event (pre and post-attendance). This includes administrative information, attendance forms, marketing materials, and other ad hoc requirements.

Trading Name

ABN or ACN

Office Address

Website

Office Phone Number

Phone

Organisations Contact Details

Primary Contact Name

Primary Contact Title

Primary Contact Email

Primary Contact Direct Phone Number

Phone

Secondary Contact Name

Secondary Contact Title

Secondary Contact Email

Secondary Contact Direct Phone Number

Phone

Part 2 - About Your Organisation

Briefly summarise your organisation.

How many years has your organisation been operating in WA?

How many staff does your organisation employ in WA?

Select option(s) that best represent your organisation's current capability.

Select option(s) that best represent your organisation's Defence engagement experience.

Mature (previous or existing defence contracts)

Established (currently working with Defence or defence primes)

Emerging (yet to develop relationships)

To be established

Select option(s) that best represents your organisation's translatability of product and or services to the defence industry.

Direct

Adaptable

Improbable

Part 3 - Attendance

Defence West offers two attendance opportunities – a co-exhibitor or a rover. A co-exhibitor has a staffed physical space or 'pod', and a rover uses the Defence West Stand as a base to "rove" throughout the exposition. There are up to 24 co-exhibitor pods and up to 20 rovers. For more information, see Part 8 – Terms and Conditions.

Are you applying for a co-exhibitor pod, rover or are you open to either option?

The rover positions will be primarily reserved for organisations who defence engagement experience is emerging or to be established.

Exhibitor pod

Rover

Open to either option

University

If you would like to participate as a co-exhibitor, do you have any capabilities that you would like to showcase next to your Pod??

The Defence West Stand will have a maximum of four display areas measuring 1m x 1m.

Note that co-exhibitor pods will be located next to displays.

Yes

If Yes, please supply:

• an image of your organisations display. Attach via file upload link located within Part 8 - Terms and Conditions

• plus, where applicable, dimensions, weight, interactive elements, power, internet, plinths, packing requirements, and set-up time to the above question. Please note that you will be responsible for the display's transport, delivery, installation and removal.

Please provide details or write N/A if not applicable.

Please describe why your organisation's display is worthy of being displayed on the Defence West Stand.

Note, Defence West is seeking displays which are interesting and eye-catching to attract delegates to the stand.

Please provide details or write N/A if not applicable.

Does your organisation intend to display marketing material, or would you prefer a QR code be printed on your pod?

Yes

Does your organisation intend to display weapons?

Yes

Attendance at the Event

Defence West recommends that co-exhibiting organisations commit to two people.

Please provide attendee details:

Same as Primary Contact

If the answer is No, please fill below

Yes

Name of Attendee 1

Attendee 1 Title

Attendee 1 Direct Phone

Phone

Attendee 1 Mobile Phone

Phone

Email Attendee 1

Same as Secondary Contact details

If the answer is No, please fill below

Yes

Attendee 2 Name

Attendee 2 Title

Attendee 2 Direct Phone

Phone

Attendee 2 Mobile Phone

Phone

Attendee 2 Email

Part – 4 Industry Engagement and Conference and Exposition Experience

Please select the appropriate response(s):

Is your organisation engaged with Defence West or JTSI?

Is your organisation registered with the WA Defence Industry Capability Directory?

Is your organisation currently engaged with the Office of Defence Industry Support (ODIS), previously known as the Centre for Defence Industry Capability?

Is your organisation a member of any industry associations?

Has your organisation previously exhibited at tradeshows or conferences?

Has your organisation attended a Trade Show or Conference with Defence West?

If you answered Yes to any of the above, please provide details or write N/A if not applicable.

Part 5 – Organisation Capabilities and Aims

Does your organisation supply or support the defence sector and workforce capability in WA?

Yes

If Yes, please provide details or examples, such as apprentices, trainees, TAFE or University courses or write N/A if not applicable.

List your organisation's current and aspirational Defence contracts, programs and or projects or write N/A if not applicable.

In 200 words or less, what is the main purpose of co-exhibiting on the Defence West Stand at Indo-Pacific 2023? If you have any particular defence programs of interest, please provide below.

Please select the the following attendance aims.

Generate leads

Generate sales

Engage with sector

Increase organisation visibility

Anticipated results of attending Indo Pacific 2023

Whats your current and anticipated in the short, long and medium term for:

(1) Attending Indo-Pac 2023.

(2) Number of jobs.

(3) Export Sales.

(4) Markets Serviced.

Please provide details or write N/A if not applicable.

Part 6 – Defence West Support and Networking Events

If successful, would you attend:

A pre-event briefing to discuss logistics and other matters?

Yes

A workshop to improve your pitch?

Yes

A Defence West pre-event networking event?

Yes

Part 7 – Additional Information

Please provide any additional information that would support your company's application.

File Upload link

Please supply your organisations quad chart and logo. Request that the logo be in high resolution format eps, ai or png.
Plus, an image or of your organisations proposed display. Refer to Part 6 - Co- Exhibitor Participation for more information relating to organisations proposed display.

Drop your files here

How did you hear about this EOI?

EOI Submission Date

EOI application is authorised by:

Please provide Authorisers Name, Position and Organisation

Part 8 – Terms and Conditions

• The opportunity to co-exhibit on the Defence West stand at Indo Pacific 2023 is reserved for Western Australian-based organisations that will not have a stand at Indo Pacific 2023.

• Applications will be evaluated and weighted against each other to produce a score for this Expression of Interest (EOI) outcome.

• Defence West offers two attendance opportunities – a co-exhibitor or a rover. A co-exhibitor has a staffed physical space or 'pod', and a rover uses the Defence West Stand as a base to "rove" throughout the exposition. There are up to 24 co-exhibitor pods and up to 20 rovers.

• Applicants can only nominate for either a pod or as a rover, not both. Applicants that are not selected as Co-Exhibitor can have the option to be considered for a Rovers position.

• Assessments for rover positions will include consideration of new entrants to the defence industry to give them the opportunity to attend the event.

• EOI selection will be final, and applicants can request formal feedback.

• Defence West will undertake this assessment following the closing date of 16 June 2023 and will advise all applicants of the outcome by July 2023.

• Selected co-exhibitors and rovers agree to adhere to the conference organisers, hosts, and event venue guidelines.

• Selected co-exhibitors and rovers are responsible for liability insurance documents and other required forms of the conference organisers, conference hosts, and event venue. Successful applicants will require an insurance certificate of currency. All co-exhibitors and rovers are expected to retain insurance over the event and advise of any claims up to two weeks after the event.

• Successful co-exhibitors stand entitlements:

- Co-exhibitor Pod free of charge

- Company Logo on the Pod

- Digital monitor

- Power access

- Seating

- Lockable cupboard

• Successful Rover entitlements:

- Company Logo on a common wall

- Lockable storage

- Shared bench space area to display collateral

- Power access

• Successful co-exhibitors are required to cover all other associated costs in attending the event, including but not limited to:

- insurance

- flights

- accommodation

- transfers

- meals

- personal incidentals

- freight of items

- promotional and marketing collateral

• Successful co-exhibitors and rovers are required to comply with the JTSI and event organizer's regulations, which may include bump in time, bump out time and other rules related to booth design, staffing, and display.

• Defence West will provide an Indo-Pac 2023 pre-departure briefing.

• Defence West will provide access to pitch training.

• Defence West will be hosting a Welcome to Indo-Pac Networking Event before conference commencement.

• Defence West will assist in arranging delegation visits, industry introductions and networking.

• Defence West will provide post-attendance feedback and ongoing engagement support.

COVID-19 & Force Majeure

• Indo Pacific 2023 will be planned with the flexibility to reshape or withdraw in accordance with COVID-19 requirements or matters outside of Defence West / JTSI's control.

Further information or questions can be directed to Defence West via defencewest@jtsi.wa.gov.au

Defence West / JTSI's Terms and Conditions

Do you accept Defence West Terms and Conditions above?

I agree

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