OSP Subawards Tracking Form

OSP Subawards Tracking Form

Name of Person Completing Form:*

Requestor Information

School/College:*

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Department Admin Contact:*

Please enter name and email address.

Is this a new subaward or a modification to an existing subaward?*

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Entity/Institution Information

Has the Sponsor approved this subaward?*

Sponsor's approval to issue subawards is required unless otherwise indicated in the agreement with the Sponsor.

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Subrecipient PI Name:*

Subrecipient PI Email Address:*

Point of Contact Name(s) and Title(s):*

Point of Contact Email(s):*

Point of Contact Phone Number(s):

Coeus Lite Proposal #:*

Enter the Coeus Lite proposal number if the subaward is under external funding.

Enter 00000 if the subaward is under internal funding.

Fund #:*

Subawards/amendments can be processed only if funds are allocated to a fund in the system.

Subagreement Modification Details

What is the Project Period for this subaward?*

Project Period: the expected period of performance under the prime agreement. It can be two, three, and up to five consecutive years.

Format: mm/dd/yyyy-mm/dd/yyyy.

What is the Budget Period?*

Budget Period: Twelve-month performance period, typically running parallel to Drexel's budget.

Format: mm/dd/yyyy-mm/dd/yyyy.

What is the Budget Period for this modification?*

Budget Period: Twelve-month performance period, typically running parallel to Drexel's budget.

Format: mm/dd/yyyy-mm/dd/yyyy.

Has the Subrecipient's performance location changed from the previous year?*

The Subrecipient’s place of performance is the address where the scope of work will be done. It might be the PI’s lab or another facility.

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What is the Incrementally Estimated Subaward Amount?*

This is the estimated amount the Subrecipient will receive through the Project Period (as defined above).

Format: $0.00.

What is the Amount Funded This Action?*

Typically, the amount funded equates to the Subrecipient annual budget.

Format: $0.00.

Certification of Funds Availability:*

It is Drexel's Policy to flow funds down to Subrecipients when the funds have either been received by Drexel or officially committed by the Sponsor (or Pass-Through Entity); therefore, they are available.

You must be able to confirm sufficient funds before submitting the request.

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Certification of Funds Availability:*

You must be able to confirm sufficient funds before submitting the request.

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Disclosure of Confidential Information:*

Please indicate if there is confidential information being disclosed and how.

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Will intellectual property (IP)/inventions be created under this agreement?*

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Publication: Publication of results of this project will be managed as indicated:*

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The Subrecipient's Scope of Work includes:*

Select all that apply.

Select

Whose IRB covers the Subrecipient Scope of Work?*

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Documentation Provided

Subrecipient Commitment Form (Attach in File Upload):*

Scope of Work (Attach in File Upload):*

Detailed Budget (Attach in File Upload):*

The "Amount Funded This Action" (as described above) breakdown must be included. Can include the detail of the Estimated Subaward Amount (as described above).

Budget Justification (Attach in File Upload):*

Subrecipient's Contact Information (Attachment 3B) (Attach in File Upload):*

Attachment 3B

IRB Approval Letter covering Subrecipient's Scope of Work (Attach in File Upload):

Reliance Agreement with Subrecipient (Attach in File Upload):

IACUC Approval Letter covering Subrecipient (Attach in File Upload):

Pre-existing DUA with Subrecipient (Attach in File Upload):

Sponsor's Approval (Attach in File Upload):

This is required to issue this Subaward, which was not initially in Drexel's proposal.

Previously Executed Year 1 Agreement, and Amendments related to this project (Attach in File Upload):

Additional Comments:

File Upload

Drag and drop files here or

By checking this box, I acknowledge that all information I have given is accurate.*

Send My Response Notice:*

Please note: In order to receive a copy of your response, you must check the "Send me a copy of my responses" box below and enter your email address. If you have an additional person (e.g. the PI, department admin) you would like to send the responses to, please forward your email from SmartSheet to the desired recipient(s) once it arrives in your inbox.

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Send me a copy of my responses

Requestor Information

Entity/Institution Information

Project Details

Contract Details

Subagreement Modification Details

Documentation Provided