Intake Form - ITBs, RFPs, and RFQs

Intake Form - ITBs, RFPs, and RFQs

This Intake Form is used to request a formal Invitation to Bid (ITB), Request for Proposal (RFP), or Request for Qualifications (RFQ). Use this form when piggybacking off of another cooperative or public agency's bid.

Intake Form Deadlines 2024-2025

Total Compensation or NTE Amount*

This is the Total not-to-exceed for the term of the Agreement or the Agenda Item. If the cost is greater than $250,000, complete a cost analysis form and upload it as an attachment (Select Letter "F" from this link):

https://staff.sandiegounified.org/departments/strategic_sourcing_and_contracts_/contracting_process

New Bid or Request for Formal Proposal

Requested Board Date*

This date must be at least 8 weeks from the intake submission date. You can access the board dates.

Start Date of Services*

This is the date the work is to start.

End Date of Services*

This is the date the work is to end.

How Many Years are Included on this Contract?*

Please note if this vendor is used year over year, SSC will require a multi-year contract.

Select

Are You requesting Optional Years?*

Select

How many Optional Years are you Requesting?

Select

Is this a District Wide Contract?*

Will this contract be used by various school sites, departments or central offices?

Select or enter value

Requestor Name*

Point of Contact if there are questions related to this intake form. It is important this information is complete and accurate.

Requestor Title*

Requestor Email*

Work email address (sandi.net)

Requestor Phone*

Phone

Department ID*

Please use 4 digits.

School, Department, Location of Work*

This is the site on which the work will occur. If multiple locations, state "District-wide"

District Contract Representative (DCR) Name*

This is the District employee that will supervise the services being performed.

DCR Title*

DCR Department Name

CR Email*

DCR Address*

Please include Address, City, State, and Zip.

DCR Phone*

Phone

RECOMMENDATION FOR BOARD AGENDA: This Agreement will provide the District with what type of services*

(e.g.: WHAT from WHOM and for HOW LONG):

BACKGROUND: Provide any pertinent information for the Superintendent to know for Board of Education meetings.*

(e.g.: How will this agreement add value to SDUSD and student learning, history of this organization, is this equitable for all students, etc.)

Type of Funding*

The type of funding is important to state within the body of the Agreement

Select

Grant Approval*

If the requested service is being paid with Grant Funds, please indicate the Board of Education meeting the grant was approved on and the Agenda Item number. Type N/A if not applicable.

Resource*

Please enter the resource account that you will be using for this contract. This number requires 5 digits.

Budget String #- Year 1*

Must provide valid budget strings for all years - Email from budget analyst must be attached validating budget strings. Please enter N/A if a budget is not being used. Please do not enter anything in this field other than the budget string.

TBD is not acceptable.