Tree-Ring Travel Authorization

Tree-Ring Travel Authorization

Submission Date*

Traveler Information

Traveler Name*

Last, First

Employee/Student ID #*

Destination/Transportation Information

Primary Destination (City, State)*

*All foreign travel requires appropriate visas and permissions for research activity.

Destination Airport (required in CONCUR)*

*Type N/A if you are not flying

Terra Dotta Registration # (if applicable)

*Required for foreign travel only - https://ua-risk.terradotta.com/

Are you driving a rental/personal vehicle?*

This includes driving a personal vehicle to/from the airport. Please complete the questions that follow if you are driving a vehicle during this trip.

Yes

Have you completed defensive driving training?

Any employee driving any type of vehicle during University business is required to take the University mandated Driver Certification Course. This is a one time only course.

https://risk.arizona.edu/content/training_FAQ

Yes

Have you provided proof of vehicle insurance?

Any traveler driving a rental and/or personal vehicle during University business travel is required to submit proof of insurance that will be kept in your employee HR file. Please re-submit proof of insurance upon policy renewal. If HR does not have your policy information on file, your TA will not be approved and submitted.

Yes

Have you completed the personal vehicle auth?

All travelers driving a personal vehicle for UA business are required to complete the personal vehicle authorization form. This form will be kept in your employee HR file.

https://risk.arizona.edu/sites/default/files/personalvehicleuseform.pdf

Yes

Departure Date*

Return Date*

Does this trip include personal travel?*

Yes

Personal travel information (provide dates)

Please obtain comparison flight ticket information for R/T business travel. Flights that include personal travel CANNOT be purchased on the PCard.

Comparison Flight Information

Please upload a copy of your comparison flight information with R/T business only travel dates.

Drag and drop files here or

Conference Dates (if applicable)

Have you completed the annual field safety form?

If your business purpose contains field work, you are required to complete the University fieldwork safety procedures form. You are required to resubmit this form each new fiscal year (begins July 1st). Please make sure to complete the form and send it to your business office. All travelers (including any student field trip participants) must have this form on file.

https://www.geo.arizona.edu/sites/default/files/field_work_safety_practices.pdf

Yes

Funding Information

Please provide estimated expenses for each applicable category in US dollars.

Account Number*

Must be 7-digit UA account number

Business purpose stating benefit to UA*

Travel Advance*

Yes

Travel Advance Amount (USD)

Advance requests must be submitted at least 14 days prior to the departure date of this trip - travel advances will be deposited no sooner than 5 business days prior to the departure date.

Designated Lodging*

Yes

Estimated lodging costs

https://policy.fso.arizona.edu/fsm/1400/1414

Estimated meals & incidental costs

http://policy.fso.arizona.edu/fsm/1400/1413

Estimated airfare costs

Estimated personal vehicle miles (if applicable)

Will be calculated at $0.67/mile (odometer readings will be required)

Estimated rental car/motor pool costs

https://www.geo.arizona.edu/sites/default/files/motor_pool_rates.pdf

Estimated Public Transportation

Taxi, bus, train, Uber, Lyft, etc

Estimated Conference registration costs

Estimated miscellaneous expenses

Bag fees, parking, field supplies, other miscellaneous expenses

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