Enter your UCSB email address.

8-digit number beginning with '4', if known. Otherwise, leave blank.

Select all that apply. (This is not an exhaustive list of exceptional requests. As the process proceeds, additional approval might be required, e.g. Employment of a Near-Relative Request Form or Above Midpoint Hire Request Form.)

Note: If the desired payroll title isn't listed here, it was not utilized in Student Affairs the last time our equity report was generated by HR. Select N/A from the dropdown and indicate the desired title in Requestor Notes below.

Please select the grade (listed in the payroll title string above) to view salary setting reference values. Note: If reference values are out of date, the newly published grade range or scale on the HR website applies. See HR Salary Scales for details. Updated August 2023.

A: Min

B: 10th – current Divisional minimum (advised)

C: 25th percentile – max typical advertised range

D: 33rd percentile – max typical hiring range

E: Midpoint

F: Max

This is the range that you will publish on the job posting as the "budgeted amount the department reasonably expects to pay." Listings will also include the full range or scale by default.

Figures below 10 percent of max (POM) or in excess of 25 POM (or step equivalent) will only be approved in exceptional cases (e.g., recruitment or retention difficulties, highly competitive market comps, specialized skill requirements, internal equity).

This is the max value you wish to be pre-authorized for hire. This number can be the same as the top of the range listed above or it can exceed it. If you wish to exceed this value during negotiation, additional approval from the VCSA Office will be required.

Figures in excess of 33 POM (or step equivalent) will only be approved in exceptional cases (defined above). Please keep in mind that final figures must be approved by HR and consistent with PPSM or Collective Bargaining Agreement salary scales.

Is the position (at the compensation level indicated above) accounted for in the department's approved annual budget for the current fiscal year? Answer to the best of your ability; the VCSA Office will adjust this response if necessary.

If any portion of the position is core funded, select Core Funded. The campus-wide Vacancy Management Program (VMP) applies. Do not modify the position's funding to avoid VMP participation. Answer to the best of your ability; the VCSA Office will adjust this response if necessary.

In general, the campus and division can leverage temporary salary savings to mitigate budget deficits. Briefly explain whether and how a deferral in hiring of roughly six months will result in significant operational disruption or place compliance at risk?

In general, we need to realize a decrease in headcount/FTE through attrition. Explain whether work can be shifted or redistributed so that essential tasks are being done and non-essential tasks are not being done? Are there qualified existing staff who could take on some additional duties on an interim or permanent basis?

Will the proposed salary range create salary compression with current employees in your department? If so, please explain the rationale. Note: 25 and 33 POM guidance are ceilings; if hiring at these levels will create significant compression issues, you should adjust proposed compensation to be in line with current comparable positions in the department unless there are extenuating circumstances.

In general, we need to realize a decrease in headcount/FTE through attrition. How is the position mission critical and/or essential to operations? Explain whether this position does work that is mandated by Federal/State laws, UCOP, and/or campus demands or expectations.

Optional: Include any notes for the reviewers and approvers.

A MEMO, BUDGET, AND ROSTER NOT REQUIRED. We will refer to existing reports when considering this request.

• For all submissions, please complete the short answer questions and attach an org chart.
• If this is a new job, please attach the draft job description.
• If this is a contract, per diem, temporary, or by agreement (BYA) position, please attach the terms of the position.

This form can be submitted by any supervisor, but prior consultation with the department head and business-administration director are required. The department head and business-administration director (or equivalent) will be notified of all submissions; the control point and VCSA will be prompted to review and approve all submissions.