Interest for Travel Reimbursement Form: June 4-5, 2025

To request reimbursement for travel expenses related to this event, individuals must complete this form by March 1st, 2025.


To qualify, the individual must be an employee of a CO school district/administrative unit and travel over 100 miles one-way from their home to the event.


Hotel vouchers may be disbursed to individuals who will have to leave their home location prior to 5:00 AM MST in order to arrive on time at 8:00 AM MST.


Eligible expenses include mileage reimbursement at a rate of $0.63 per mile and hotel reimbursement of up to $200 per night.


Funds are available on a first-come, first-serve basis, and when funds are depleted no more reimbursements may be approved.


Funds will be reimbursed only after the event has concluded and proof of payment to the hotel is submitted. All requests must be approved in advance of the event, and no funds will be disbursed before the event date.


If you have any questions or need assistance completing this form, please reach out to Krista Berkey, Program Support Assistant, at berkey_k@cde.state.co.us.

Please enter an email for which you have consistent, reliable access.

Your exact title may not be listed, so please select the option that most closely aligns with you.

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Districts are listed before BOCES agencies. If you are not part of a listed district or BOCES, please select "Other" at the bottom of the list, along with the description that best matches your agency.

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Acknowledgement*

By completing this form, you acknowledge that you will need to provide a W9 and complete a reimbursement form according to instructions that will be sent to you on a future date. Failure to submit a signed W9 and reimbursement form in a timely manner could mean you will not receive reimbursement. If you have concerns about completing any other forms, please reach out to Krista Berkey, Program Support Assistant, at berkey_k@cde.state.co.us.

Instructions

For the following questions, you will need to generate a screenshot of a Google Maps mileage total. In order to do this, please follow these steps on a Windows PC.

  1. Navigate to www.maps.google.com.
  2. Type or paste in the address of the conference location, Denver Marriott West, in the top left: 1717 Denver West Marriott Blvd, Lakewood, CO 80401
  3. Click "Directions."
  4. Type in your HOME address (NOT your work address). If the total driving distance listed is over 100 miles, you are eligible for reimbursement. Record the number of miles below.
  5. Press Ctrl+P or click the three lines in the top left corner and click "Print."
  6. Select "Microsoft Print to PDF" as the printer and save the file to upload below. The final result should be a PDF that looks like this.

Per the instructions above, please enter the number of miles from your home to the venue, Denver Marriott West at 1717 Denver West Marriott Blvd, Lakewood, CO 80401.

The map should show the distance between your home and the venue.

Drag and drop files here or
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