MPP Approval for Student Assistant Appointment Form

***Revised & implemented for use as of August 2024***


YOU WILL NEED THE FOLLOWING INFORMATION TO COMPLETE THIS FORM:


  1. CWID
  2. Enrollment & academic standing
  3. Work history - confirm if the student has worked in a stateside position within the last 12 months (contact Student Employment, if needed)
  4. Financial Aid status and approval (if the student qualifies for Federal Work Study - contact Financial Aid)
  5. Appropriate job code/job classification
  6. Appropriate Position Number (work with your department budget analyst - be sure the position number corresponds with the appropriate job code/job classification)


THIS FORM IS USED TO APPOINT OR GIVE PAY RAISES TO UNREPRESENTED STUDENT ASSISTANTS WHO MEET THE FOLLOWING CRITERIA:


  1. Currently employed student assistants who are being reappointed without a break in service.
  2. Currently employed student assistants getting a second student assistant job (concurrent appointment).
  3. To rehire former student assistant employees who have held a student assistant position in the past 12 months.
  4. Currently employed student assistants who are receiving a pay increase.


HOW TO SUBMIT THIS FORM & WHAT HAPPENS NEXT:


  1. Complete the required fields marked with an asterisk (*) and click the Submit button.
  2. After submitting this form, an automated approval request will be sent to the student's MPP Supervisor.
  3. When the supervisor approves or denies this form, both the submitter & supervisor will receive an email notification. Please retain this email notification in accordance with your department's record retention practices.
  4. After the supervisor approves the form, it will be routed to Payroll & Data Services for the transaction to be entered in CHRS.
  5. The form will send an automated confirmation email to the original submitter and approver to indicate the transaction has been processed and the student assistant can now access CSU Time (Timesheet). Please retain this email notification in accordance with your department's record retention practices.


DO NOT USE THIS FORM IF:


  1. You are appointing a new Student Assistant who has never worked in a stateside position at CSUF before. If your student meets this criteria, then use CHRS Recruiting.
  2. You are appointing a former Student Assistant who last worked at CSUF 12 or more months ago. If your student meets this criteria, then use CHRS Recruiting.
  3. You are hiring an ISA, TA, or GA. If your student is an ISA, TA, or GA, please refer to Academic HR Services.


For more on CHRS Recruiting, check out the CHRS Recruiting Site guides.


For more on how the overall student appointment process, reference the Student Employment Guidelines.

Student Information

Campus-wide ID

Position Number Example (8-digits): 10009891

If needed, contact your department budget analyst for the appropriate position number. Work with your budget analyst to ensure the position number corresponds to the correct department and job code.

Transaction Type & Pay Rate

Please specify the type of transaction you need to take with this student:


  • Pay Increase (PAY/SPC) - Increase hourly pay rate
  • Concurrent Job (HIR/CON) - applicable when an active student employee is appointed in two different departments OR two different job codes within the same department. Use when student has two jobs on campus.
  • Rehire (REH/REH) - applicable when there is a break in service (termination).
  • Reappointment (DTA/APT) - continuing employment from previous appointment duration period (without a break in service).
Select
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Use this field to clarify the type of transaction you are taking with the student.


Example:

"This student worked over summer and needs to be reappointed for Fall"

Hourly rate must be between $16.50 and $24.00.

Please note the CA minimum wage in 2025 is $16.50 per hour.

Start Date & End Date

If you are submitting a pay raise, set the pay increase’s start date to the beginning of the next pay period.

To look up the start date of any pay period, click here.

Term*
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Use to hire a student for the entire academic year

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Use to hire a student only for the Fall semester.

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Use to hire a student only for the Spring semester.

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Please Provide Us With Your Contact Information

This will be used to send you email notifications as the request goes through the approval process.

You will receive an email notification upon submitting this form.

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